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Home My WebLink About2015-04-28 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES April 28, 2015 The Minutes of th e City Council Meeting held on April 28, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials · Mayor N. Read Councillor C. Bell Councillor K. Dun can Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development , Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn , General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required D. Pollock, Municipal Engineer J. Bastaja, Director of Corporate Services Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Items 602 and 1103 were withdrawn from the agenda at the request of the applicant. Items 701 and 702 will be dealt with prior to Items 601 and 602. Council Minutes April 28, 2015 Page 2 of 17 400 APPROVAL OF THE AGENDA The agenda was approved with the removal of Items 602 and 1103 and the change in order of Items 701 and 702. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 14, 2015 R/2015-167 It was moved and seconded That the minutes of the Regular Council Meeting of April 14, 2015 be adopted as circulated. CARRIED 502 Minutes of the Public Hearing of April 21, 2015 R/2015-168 It was moved and seconded That the minutes of the Public Hearing of April 21, 2015 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meeting of April 7(2), 8, 14, 16(2), 2015 R/2015-169 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of April 7(2), 8, 14, 16(2), 2015 be received. CARRIED Note: Items 601 to 603 were dealt with following Items 701 and 702 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Presentation on Item 1101 2014-120-RZ, 23075, 23070, 23025, 23095, 23089, 23060 and 23054 Loughheed Highway; 11383 and 11305 232 Street • Liz Collins, Qualico Developments • Peter Hume, Hume Consulting • Ken Cantor, Commercial Activities Manager, Edmonton Council Minutes April 28, 20:15 Page 3 of :17 Ms. Collins introduced Qualico Developments and the representatives involved with the project. Mr. Hume gave a power point presentation providing information on the Cottonwood lands, including an analysis of the commercial use of the property and the possible impact on the City's downtown core of the proposed development. Mr. Cantor continued the power point presentation and provided information on Qualico Developments as well as projects completed by the company which are similar to the one proposed for the City of Maple Ridge. He provided details of what types of tenants are proposed for the Cottonwood lands commercial site. Note: Item 602 was withdrawn at the request of the applicant. 602 Presentation on Item 1103 2014-013-RZ, 23895 124 Avenue, 12507, 12469, 12555 and 12599 240 Street GI Wayne Bissky, Bissky Architecture 603 Presentation in Item 1104 2011-081-RZ, 23940 104 Avenue <'» Ryan Lucy -Morningstar Homes Ltd Mr. Lucy gave a PowerPoint presentation providing details on the property development at 23940 104 Avenue (the Wynnyk Site). The presentation provided details on: GI The proposed plan for the area • Enhancements to Spencer Creek and the surrounding area o The site plan and the site in context to the neighbouring properties • Proposed height variances Note: Item 701 and 702 were dealt with prior to Items 601 to 603 700 DELEGATIONS 701 New Westminster & District Labour Council -Day of Mourning Presentation • Rysa Kronenbush and Joanne Foote Ms. Foote and Ms. Kronenbush provided information and asked for support and recognition of April 28, 2015 as the Day of Mourning for workers killed and injured on job sites. Ms. Foote provided a presentation designated to educate local government and citizens on workplace health and safety issues. She highlighted the past and current role of local government. Council Minutes April 28, 2015 Page 4 of 17 Ms. I-<.ronenbush spoke to the role of children in the workplace and addressed worker deaths and accidents which occurred in 2014. She asked for support for the reopening of an investigation into two mill explosions in 2014. 702 Fraser River All Nations Aboriginal Society ("FRANAS") -Introduction to FRANAS, their mandate, mission and future goals in and for the community a Joanne Foote, Chair • Yvonne Desabrais, Vice Chair Ms. Foote gave a PowerPoint presentation providing information on the Fraser River All Nations Aboriginal Society ("FRANAS"). The presentation provided details on the mission statement and vision of the Society, introduced the Society's Board of Directors, acknowledged the groups involved with the Society and outlined administrative accomplishments. Ms. Foote advised that June 21, 2015 is National Aboriginal Day. 800 UNFINISHED BUSINESS Note: Item 801 was deferred from the April 14, 2015 Council Meeting 801 Sale of Municipal Property -201B Street (20100 block of 116B Avenue) Staff report dated March 30, 2015 recommending that the sale process of the 201B Street roadway commence. R/2015-170 It was moved and seconded That staff be directed to commence the process for the sale of the 201B roadway including the preparation of a Highway Closure and Dedication Removal Bylaw and upon approval of same, the subdivision and disposition process of the resulting residential lot. CARRIED Council Minutes April 28, 2015 Page 5 of 17 802 Notice by Councillor Robson from t he April 14, 2015 Council Meeting R/2015-171 It was moved and seconded That staff prepare a report on the regulation of amateur radio antennae in the community based on Industry Canada recommendations which are co- approved by the Amateur Radio Association of Canada. CARRIED 900 CORRESPONDENCE -Nil 1000 BYLAWS Note: Items 1001 to 1003 are from the April 21, 2015 Public Hearing 1001 2013-113-RZ, 21530 Donovan Avenue Maple Ridge Zone Amending Bylaw No. 7050-2013 To rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into two single family residential lot s Third reading R/2015-172 It was moved and seconded That Bylaw No. 7050-2013 be given third reading. CARRIED Note: Councillor Bell excused herse lf from the discussion of Item 1002 at 8:36 p.m. as she received a public hearing notice for this item. 1002 2014-096-RZ, 12250 237 Street To release Restrictive Covenant AD080315 which restricts the use of the land to one Single Family dwelling and Agricultural uses, including buildings and structures accessory to Agricultural use from the title of the property located at 12250 237 Street R/2015-173 It was moved and seconded That Restrictive Covenant AD080315 which restricts the use of the land to one Single Family dwelling and Agricultural uses, including buildings and structures accessory to Agricultural use from the title of the property located at 12250 237 Street be released . CARRIED Council Minutes April 28, 2015 Page 6 of 17 Note: Councillor Bell returned to the meeting at 8:37 p.m. 1003 RZ/115/10, 23213 Lougheed Highway 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 6940-2012 To designate from Agricultural to Commercial and Conservation and to add to conservation Third reading R/2015-174 It was moved and seconded That Bylaw No. 6940-2012 be given third reading. CARRIED 1003.2 Maple Ridge Zone Amending Bylaw No. 6834-2011 To rezone from M-2 (General Industrial) to CS-1 (Service Commercial) to align the zone with the existing commercial business Third reading R/2015-175 It was moved and seconded That Bylaw No. 6834-2011 be given third reading. COMMITTEE REPORTS AND RECOMM ENDA TJONS 1100 COMMITTEE OF THE WHOLE Minutes -April 20, 2015 R/2015-176 It was moved and seconded CARRIED That the minutes of the Committee of the Whole Meeting of April 20, 2015 be received. CARRIED Council Minutes April 28, 2015 Page 7 of 17 Public Works and Development Services 1101 2014-120-RZ, 23075, 23070, 23025, 23095, 23089, 23060 and 23054 Loughheed Highway; 11383 and 11305 232 Street, RS-3 to RM-1, RST, R-2 and C-2 Staff report dated April 20, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7139-2015 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential), RST (Street Townhouse Residential), R-2 (Urban Residential District) and C-2 (Community Commercial) to permit 73 R-2 lots, 68 units of RST-type rowhouses, 144 units of RM-1 townhouses and 3530 square metres of commercial floor space be denied. R/2015-177 It was moved and seconded That Application 2014-120-RZ be denied. CARRIED 1102 2015-021-RZ, 24070 132 Avenue, RS-3 to RS-1b Staff report dated April 20, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7142-2015 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow future subdivision into approximately three single family residential lots be given first reading and that the applicant provide further information as described on Schedules A, B, E, F, G and J of the Development Procedures Bylaw No. 5879-1999, along with a subdivision application. R/2015-178 It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. Council Minutes Ap 1·il 28, 2015 Page 8 of 17 Note: 1103 1104 and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed OCP amendments on the City's website, together with an invitation to the public to comment, and; That Bylaw No. 7142-2015 be given first reading; and That the applicant provide further information as described on Schedules A,B,E,F,G and J of the Development Procedures Bylaw No. 5879-1999, along with a subdivision application. Item 1103 was withdrawn at the request of the applicant. 2014-013-RZ, 23895 124 Avenue, 12507, 12469, 12555 and 12599 240 Street, Addendum to First Reading CARRIED Staff report dated April 20, 2015 providing information on revisions to Application No. 2014-013-RZ. 2011-081-RZ, 23940 104 Avenue, RS-3 to R-1 and R-2 Staff report dated April 20, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7120-2014 to amend the Urban Area Boundary and to designate from Agricultural to Urban Residential and to Conservation for areas around the watercourse be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6906-2012 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit subdivision of approximately 68 lots be given second reading and be forwarded to Public Hearing. R/2015-179 It was moved and seconded 1) That, in accordance with Section 879 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 7120-2014 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7120-2014 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Bylaw No. 7120-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7120-2014 be given first and second readings and be forwarded to Public Hearing; Council Minutes April 28, 2015 Page 9 of 17 5) That Bylaw No. 6906-2012 be amended as identified in the staff report dated April 20, 2015, be given second reading, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: R/2015-180 i) Registration of a Rezoning Servicing Agreement as a Restrict ive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Approval from the Ministry of Transportation and Infrastructure; iii) Amendment to Official Community Plan Schedules "B" and "C"; iv) Park dedication as required, including construction of walkways, multi-purpose trails; and removal of all debris and garbage from park land; v) Registration of a Restrictive Covenant and Access Easement for the offsite compensation works around the watercourse north-east of the subject property; vi) Registration of a Restrictive Covenant for the geotechnical and floodplain report, which addresses the suitability of the subject property for the proposed development; vii) Proof of submission for review or approval from the Ministry of Forests, Lands and Natural Resource Operations for changes in and about a stream prior to beginning in-stream works; viii) Proof of submission of notification to the Department of Fisheries and Oceans for the relocation and enhancement of Spencer Creek and Mainstone Creek; and ix) In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. It was moved and seconded That Application 2011-081-RZ be deferred until completion of an Albion Area Concept Plan. Mayor Read, Councillor Bell, Coun cillor Masse, Councillor Shymkiw -OPPOSED R/2015-18 1 It was moved and seconded DEFEATED That Application 2011-081-RZ be deferred to no later than the May 12, 2015 Council meeting to allow discussion between staff and the applicant of the possible provision of an amenity contribution. CARRIED Councillor Shymkiw -OPPOSED Council Minutes April 28, 2015 Page 10 of 17 1105 2015-080-DP, 11406 205 Street, Heritage Alteration Permit Staff report dated April 20, 2015 recommending that the Corporate Officer be authorized to sign and seal 2015-080-DP to allow revitalization and renovation work to be carried out on the Whitehead Residence in Hammond. R/2015-182 It was moved and seconded Note: 1106 That the Corporate Officer be authorized to sign and seal 2015-080-DP respecting property located at 11406 205 Street. CARRIED Councillor Bell excused herself from discussion of Item 1106 at 8:37 p.m. as her child attends Meadowridge School. 2014-118-AL, 12266 240 Street, Application for Non-Farm Use Staff report dated April 20, 2015 recommending that non-farm use Application No. 2014-118-AL for a northern expansion of the existing Meadowridge School site be forwarded to the Agricultural Land Commission. R/2015-183 It was moved and seconded Note: 1107 That non-farm use Application # 2014-118-AL be forwarded to the Agricultural Land Commission. CARRIED Councillor Bell returned to the meeting at 8:38 p.m. Maple Ridge Ticket Information Utilization Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7061-2014 to update the parent Ticketing Bylaw with recently amended offences in various bylaws be given first, second and third readings. The Manager of Legislative Services advised that a revised schedule was distributed to Council earlier in the day. R/2015-184 It was moved and seconded That Bylaw No. 7061-2015 be given first, second and third readings. Council Minutes April 28, 2015 Page 11 of 17 R/2015-185 It was moved and seconded 1108 That item 1107 be deferred to the May 25, 2015 Council Workshop Meeting. CARRIED Maple Ridge Smoking Regulation Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Smoking Regulation Amending Bylaw No. 7151-2015 to add an additional definition to "smoke or smoking" to ensure that e-cigarettes are prohibited be given first, second and third readings. R/2015-186 It was moved and seconded 1109 That Bylaw No. 7151-2015 be given first, second and third readings. CARRIED Award of Contract, Integrated Stormwater Management Planning -South Alouette and Kanaka Creek Watersheds Staff report dated April 20, 2015 recommending that Contract 11-5255- 20-061, Integrated Stormwater Management Planning -South Alouette and Kanaka Creek Watersheds be awarded to Urban Systems Limited and that the Corporate Officer be authorized to execute the contract. The Municipal Engineer gave a PowerPoint presentation providing the following information: Definition of Integrated Stormwater Management Plans ("ISMPs") Legislation pertaining to ISMPs Watersheds affected within the City boundaries Key deliverables Procurement Process Proponent chosen and why Note: Councillor Duncan left the meeting at 8:57 p.m. and returned at 8:59 p.m. R/2015-187 It was moved and seconded That Contract 11-5255-20-061, Integrated Stormwater Management Planning -South Alouette and Kanaka Creek Watersheds, be awarded to Urban Systems Limited in the amount of $376,555 plus taxes, and that an additional 5% contingency be established for this project; and further Council Minutes April 28, 2015 Page 12 of 17 1110 1131 That the Corporate Officer be authorized to execute the contract. CARRIED Drinking Water Quality Report 2014 Staff report dated April 20, 2015 providing information on the regulatory framework and water quality monitoring data for 2014. Financial and Corporate Services (including Fire and Police) Rock Ridge Cell Tower -Support for Next Steps Staff report dated April 20, 2015 recommending that the construction and operation of a telecommunications tower at 13550 240 Street by SBA Inc. be supported, that the Corporate Officer be authorized to sign a Licence of Occupation Agreement and that SBA be required to complete specific work prior to undertaking construction of the tower. The Director of Corporate Support provided clarification of the capabilities of the tower to provide cell ph one eception to Golden Ears Park. R/2015-188 It was moved and seconded 1. That the construction and operation of a telecommunications tower at the Rock Ridge property, 13550-240 St., by SBA Inc. be supported; 2. That the Corporate Officer be authorized to sign the Licence of Occupation agreement between the City of Maple Ridge and SBA Inc.; and 3. That SBA be required to complete the following prior to undertaking construction of the tower: -receiving support of Industry Canada; -the satisfactory completion of the Natural Features Development Permit Area; and -the successful issuance of a building permit. CARRIED 1132 Maple Ridge Council Procedure Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Council Procedure Amending Bylaw No. 7149-2015 to remove Mayor and Councillor Reports and the Moment of Reflection from the Council Meeting agenda be given first, second and third readings. Council Minutes April 28, 2015 Page 13 of 17 R/2015-189 It was moved and seconded 1133 That Bylaw No. 7149-2015 be given first, second and third readings. CARRIED Ridge Meadows Youth & Justice Advocacy Association Director Position Staff report dated April 20, 2015 recommending that staff be directed to request that the Ridge Meadows Youth & Justice Advocacy Association amend their establishing constitution to remove local government elected officials from being directors on their Board of Directors. R/2015-190 It was moved and seconded Note: 1134 That staff be directed to request that the Ridge Meadows Youth & Justice Advocacy Association amend their establishing constitution to remove local government elected officials from being directors on their board. CARRIED Councillor Robson left the meeting at 9:17 p.m. 2015 Tax Rates Bylaws -Maple Ridge Road 13 Dyking District and Albion Dyking District Staff report dated April 20, 2015 recommending that Albion Dyking Di strict Tax Rates Bylaw No. 7147-2015 be given first, second and third readings and that Road 13 Dyking District Tax Rates Bylaw No. 7148-2015 be given first, second and third readings. R/2015-191 It was moved and seconded 1135 That Bylaw No. 7147-2015 be given first, second and third readings; and That Bylaw No. 7148-2015 be given first, second and third readings. CARRIED Disbursements for the month ended March 31, 2015 Staff report dated April 20, 2015 recommending that the disbursements for the month ended March 31, 2015 be approved. Cou ncil Minutes April 28, 2015 Page 14 of 17 R/2015-192 It was moved and seconded That the disbursements as listed below for the month ended March 31, 2015 be approved: General Payroll Purchase Card $ 4,792,333. $ 1,604,127. $ 120.862. $ 6,517,322. Note: Councillor Robson returned to the meeting at 9:18 p.rn. 1136 2014 Consolidated Financial Statements CARRIED Staff report dated April 20, 2015 recommending that the 2014 Consolidated Financial Statements be accepted. R/2015-193 It was moved and seconded That the 2014 Consolidated Financial Statements be accepted. CARRIED 1137 2015 Council Expenses Staff report dated April 14, 2015 providing updated Council expenses recorded to the end of March for 2015. For information only No motion required 1138 Maple Ridge Development Cost Charges Imposition Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Development Charges Imposition Amending Bylaw No. 7144-2015 be given first, second and third readings. R/2015-194 It was moved and seconded That Bylaw No. 7144-2015 be given first, second and third readings; and That the bylaw be forwarded to the Inspector of Municipalities for approval. CARRIED Council Minutes April 28, 2015 Page 15 of 17 1139 Maple Ridge 2015-2019 Financial Plan Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge 2015- 2019 Financial Plan Bylaw No. 7145-2015 be given first, second and third read ings. R/2015-195 It was moved and seconded 1140 That Bylaw No. 7145-2015 be given first, second and third readings. CARRIED Maple Ridge 2015 Property Tax Rates Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge 2015 Pro perty Tax Rates Bylaw No. 7146-2015 be given first, second and third rea dings. R/2015-196 It was moved and seconded 1200 1201 Tl1 at Bylaw No. 7146-2015 be given first, second and third readings. CARRIED Community Development and Recreation Service -Nil Correspondence -Nil Other Committee Issues -Nil STAFF REPORTS Mayor's Homelessness Solutions Task Force Report dated April 28, 2015 recommending that funding from the Protective Services Reserves be allocated for four outreach workers, consulting services to conduct an assessment of the current social service structure in Maple Ridge, a funding envelope to support work of the Mayor's Homelessness Solutions Task Force and an increase in security services. Council Minutes April 28, 2015 Page 16 of 17 Mayor Read provided an update on the progress of the work being ca rr ied out by the Homelessness Solutions Task Force and an explanation of the funding requ ests. R/2015-197 It was moved and second ed 1300 1400 1500 1600 1601 1700 1. That funding up to a maximum of $160,000 be allocated for four outreach workers as an interim measure for up to six months; and 2. That funding up to a maximum of $75,000 be allocated for consulting services to conduct a thorough assessment of current social service provision in Maple Ridge to identify efficiencies, gaps and redundancies and deliver a report with the appropriate recommendations; and 3. That funding up to $65,000 be allocated to backfill a staff person selected to assist in the coordination and support of the task force teams and overall task force objectives, if necessary; and 4. That funding in the amount of $25,000 be allocated to increase security services; and 5. That funding for the above projects be allocated from the Protective Services Reserve and that staff be directed to amend the Financial Plan accordingly. CARRIED RELEASE OF ITEMS FROM CLOSED COUNCIL -Nil MAYOR'S REPORT COUNCILLORS ' REPORTS OTHER MATTERS DEEMED EXPEDIENT Councillor Robson expressed concern with Metro Vancouver Inspectors inspecting establishments in Maple Ridge and requested that City staff coordinate with Metro Vancouver staff to ensure enforcement of the same rules. NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil Council Minutes April 28, 2015 Page 17 of 17 1800 1900 QUESTIONS FROM THE PUBLIC Chris Mundy Mr. Mundy spoke to the tree bylaw and requested that a vote or a referendum on the proposed bylaw be held. Clotilde Castiello Ms. Castiello expressed concern over water use and asked whether a study will be done on the impact of the marihuana production facility in Whonnock on the local watershed. She also asked for more information on the water quality report. April Hazard Ms. Hazard asked what the Homelessness Task Force can offer in the short term to residents such as herself who live in an area where there are a large number of homeless. She outlined a number of issues and concerns and questioned why more is not being done about drug dealing in the neighbourhood and why the RCMP and the Bylaws Department are not responding to calls and complaints about the issues and about unsightly properties in the vicinity. Bill Mccallion Mr. McCallion asked whether the Mayor and Council members can state that the marihuana production facility being development in Whonnock is a bad idea. ADJOURNMENT -9:56 p.m. !Vf!Ugg teuJ j N. Read, Mayor Certified Correct C. Marlo, Corporate Officer