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HomeMy WebLinkAbout2015-06-23 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES June 23, 2015 The Minutes of the City Council Meeting held on June 23, 2015 at 7:00 p.111. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Colurn bia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff K. Swift, Acting Chief Administrative Officer/General Manager of Community Development, Parks and Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 801 Correspondence from Katzie First Nation Item 802 Sale of Alcohol in Grocery Stores 300 APPROVAL OF THE AGENDA The agenda was approved with the addition of Items 801 and 802 Council Minutes June 23, 2015 Page 2 of 15 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of June 9, 2015 R/2015-261 It was moved and seconded That the minutes of the Regular Council Meeting of June 9, 2015 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of June 16, 2015 R/2015-262 It was moved and seconded That the minutes of the Public Hearing of June 16, 2015 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 600 DELEGATIONS -Nil 700 UNFINISHED BUSINESS -Nil 800 CORRESPONDENCE 801 Katzie First Nation Request The Manager of Legislative Services advised on a letter received from Katzie First Nation requesting support from the City of Maple Ridge. R/2015-263 It was moved and seconded That a letter of support for the funding proposal for the Regional Community to Community Funding Program be provided to Katzie First Nation and that the City of Maple Ridge commit to participating in the forums to present the Katzie-led ecological restoration work and draft Eco- Cultural Restoration Plan. CARRIED Council Minutes June 23, 2015 Page 3 of 15 802 Letter from the Alliance of Beverage Licensees -Sale of Wine in Liquor Stores R/2015-264 It was moved and seconded That the letter dated June 18, 2015 from the Alliance of Beverage Licensees be received for information and forwarded to the July 6, 2015 Council Workshop Meeting for discussion. 900 BYLAWS Note: Items 900 to 904 are from the June 16, 2015 Public Hearing Bylaws for Third Reading 901 2011-081-RZ, 23940 104 Avenue CARRIED 901.1 Maple Ridge Official Community Plan Amending Bylaw No. 7120-2014 To amend the Urban Area Boundary, to designate from Agricultural to Urban Residential and Conservation and to add to Conservation Third reading R/2015-265 It was moved and seconded That Bylaw No. 7120-2014 be given third reading. CARRIED Councillor Duncan, Councillor Speirs -OPPOSED 901.2 Maple Ridge Zone Amending Bylaw No. 6906-2012 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit a future subdivision of approximately 68 single family lots Third reading R/2015-266 It was moved and seconded That Bylaw No. 6906-2012 be given third reading. CARRIED Council Minutes June 23, 2015 Page 4 of 15 902 2014-091-RZ, 12420 Ansell Street Maple Ridge Zone Amending Bylaw No. 7115-2014 To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to allow for a future 2 lot subdivision Third reading R/2015-267 It was moved and seconded That Bylaw No. 7115.2014 be given third reading. CARRIED Councillor Speirs -OPPOSED Bylaws for Third and Final Reading 903 2015-117 -RZ, Text Amendment Maple Ridge Zone Amending Bylaw No. 7153-2015 Text amendment to allow secondary suites as a permitted use in R-1, CD-1- 93 and CD-1-99 zones Third and final reading R/2015-268 It was moved and seconded That Bylaw No. 7153-2015 be given third and final readings. CARRIED Councillor Masse -OPPOSED 904 2015-063-RZ, Text Amendment Maple Ridge Zone Amending Bylaw No. 7140-2015 To clarify and standardize definitions and regulations for Fences and Landscape Strips and Screens Third and final reading R/2015-269 It was moved and seconded That Bylaw No. 7140-2015 be given third and final readings. CARRIED Council Minutes June 23, 2015 Page 5 of 15 Bylaws for Final Reading 905 2011-095-RZ, 11219 243 Street Staff report dated June 23, 2015 recommending final reading 905.1 Maple Ridge Official Community Plan Amending Bylaw No. 6850-2011 To amend land use designations to dedicate park for conservation purposes Final reading R/2015-270 It was moved and seconded That Bylaw No. 6850-2011 be adopted. CARRIED 905.2 Maple Ridge Zone Amending Bylaw No. 6851-2011 To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential} to allow for approximately 16 single family lots Final reading R/2015-271 It was moved and seconded That Bylaw No. 6851-2011 be adopted. CARRIED 906 Maple Ridge Development Cost Charges Imposition Amending Bylaw No. 7144-2015 To amend Maple Ridge Development Cost Charges Imposition Bylaw No. 6462-2007 by replacing the definition of "Commercial Development" and by replacing "District of Maple Ridge" with "City of Maple Ridge" Final reading R/2015-272 It was moved and seconded That Bylaw No. 7144-2015 be adopted. CARRIED Council Minutes June 23, 2015 Page 6 of 15 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -June 15, 2016 R/2015-273 It was moved and seconded That the minutes of the Com mittee of the Whole Meeting of June 15, 2015 be received. CARRIED Public Works and Development Services 1101 2014-028-RZ, 12080 Edge Street and 22554, 22566 and 22576 121 Avenue, RS-1 to RM-3 Staff report dated June 15, 2015 recommending that Maple Ridge Official Community Plan Amending Byl aw No. 7154-2015 to reduce the minimum height for proposed buildings on lands designated Medium and High-Rise Apartments in the Town Centre be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7092-2014 to rezone from RS-1 (One Family Urban Residential) to RM- 3 (High Density Apartment Residential) be given second reading and be forwarded to Public Hearing. R/2015-274 It was moved and seconded 1) That, in accordance with Section 879 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 7154-2015 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7154-2015 be given first and second readings and be forwarded to Public Hearing; 3) That Bylaw No. 7092-2014 be amended as described in this report dated June 15, 2015 and be given second reading and be forwarded to Public Hearing; and Council Minutes Jun e 23, 2015 Page 7 of 15 1102 4) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedule "A", Chapter 8.11 Town Centre Development Permit Guidelines; iii) Road dedication on 1211 Avenue, Edge Street and the lane behind 121 Street, including corner truncations, as required; iv) Incorporating appreciate storm water management practices as part of landscaping and boulevard design. v) Consolidation of the subject properties; vi) Registration of a Restrictive Covenant for the geotechnical repo rt which addresses the suitability of the subject properties for the proposed development; vii) Registration of a Restrictive Covenant for six (6) units of adaptive housing for the proposed development; viii) Registration of a Restrictive Covenant for protecting the Visitor Parking; ix) Registration of a Restrictive Covenant for protecting and maintaining the public art on the property; x) A voluntary contribution of$ 25,000 for provision of public art in the Town Centre Area; xi) Removal of existing building/s; and xii) In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED Councillor Bell -OPPOSED 2014-054-RZ, 23627 and 23598 Dogwood Avenue, Density Bonus Site Specific Text Amendment Staff report dated June 15, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No . 7152-2015 to designate portions of the development site as Conservation and Forest be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7103-2014 to rezone from RS-2 (One Family Suburban Residential) to RS-2 (One Family Suburban Residential) with a site specific text amendment to allow a density bonus consistent with the RS-1c (One Family Urban [Low Density] Residential) zone be given second reading and be forwarded to Public Hearing. Council Minutes June 23, 2015 Page 8 of 15 R/2015-275 It was moved and seconded 1) That, in accordance with Section 879 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 7152-2015 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No . 7152-2015 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Bylaw No. 7152-2015 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7152-2015 be given first and second readings and be forwarded to Public Hearing; 5) That Bylaw No. 7103 -2014 be amended as described in this report dated June 15, 2015, be given second reading, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedules "B" and "C"; iii) Road dedication on Dogwood Avenue as required; iv) Park dedication as required, including portions to be transferred back to the Crown as necessary; construction of walkways and a maintenance access road; and removal of all debris and garbage from park land; v) Consolidation of the subject properties; vi) Registration of a Restrictive Covenant for the geotechnical report, which addresses the suitability of the subject properties for the proposed development; vii) Registration of a Tree Protection Covenant at the Land Title Office; viii) Removal of the existing buildings; and ix) In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject properties are not a contaminated site. CARRIED Council Minutes June 23, 2015 Page 9 of 15 1103 2015-158-RZ, 23980 Kanaka Way, Commercial Daycare Site Specific Text Amendment Staff report dated June 15, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7155-2015 for a site specific text amendment to allow for a Commercial Daycare on the ground floor of a two storey commercial/ residential building. R/2015-276 It was moved and seconded 1104 That Bylaw No. 7155-2015 be given first and second reading and be forwarded to Public Hearing. CARRIED 2012-031-RZ, 11055 Hazelwood Street, RS-3 to M-3 Staff report dated June 15, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 6914-2012 to rezone from RS-3 (One Family Rural Residential) to M-3 (Business Park) to permit industrial development in a business park format be given second reading and be forwarded to Public Hearing. R/2015-277 It was moved and seconded 1. That Bylaw No. 6914-2012 be given second reading; and be forwarded to Public Hearing, and 2. That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii) Road dedication as required; iii) Registration of a 219 Restrictive Covenant must be registered at the Land Title Office for Habitat Conservation purposes; iv) Registration of a 219 Restrictive Covenant for geotechnical issues to address the suitability of the site for the proposed development must be registered; v) Registration of a 219 Restrictive Covenant to limit the amount of retail floor space permitted on the subject property. vi) A landscape plan prepared by a Landscape Architect; including detailed landscape buffer and acoustic fence detail, must be submitted along with cost estimates and security to do the works; vii) Completion and submission of a Storm Water Management and Drainage Study for the entire area including subject site. CARRIED Council Minutes June 23, 2015 Page 10 of 15 1105 2012-102-RZ, 25638 112 Avenue, First Extension Staff report dated June 15, 2015 recommending that a one year extension be granted for zoning application 2012-102-RZ to rezone from RS-3 (On e Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into 4 RS-2 lots and one RS-3 lot remaining in the Agricultural Land Reserve. R/2015-278 It was moved and seconded That a one year extension be granted for rezoning application 2012-102-RZ and that the following conditions be addressed prior to consideration of Final Reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Road dedication as required; iii. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; iv. Registration of a Tree Protection/Steep Slope Restrictive Covenant at the Land Title Office; v. Registration of a Agricultural Impact Assessment report and a Landscaping Plan for a buffer along the Agricultural Land Reserve Boundary at the Land Title Office; vi. Entering into a Restoration and Enhancement Agreement for the unconstructed portion of the 256 Street allowance abutting the site; vii. Removal of the existing buildings; viii. A disclosure statement must be submitted by a Professiona l Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. ix. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject land(s). CARRIED Councillor Duncan, Councillor Speirs -OPPOSED Council Min utes June 23, 2015 Page 11 of 15 Note: 1106 Item 1106 was withdrawn at th e request of the applicant . 2014-032-DVP, 10151248 Street Staff report dated June 15, 2015 recommending that th e Corporate Officer be authorized to sign and sea l 2014-032-DVP to reduce the R-1 (Residential District) rear yard setback for lots 99-107. 1107 Robertson Family Cemetery in Whonnock Staff report dated June 15, 2015 recommending that research by undertaken by the Community Heritage Commission on the process and costs involved in establishing the Robertson Family Cem etery as a Place of Interment. R/2015-279 It was moved and seconded 1131 That the Maple Ridge Community Heritage Commission be directed to research the process and related costs involved in establishing the · Robertson Family Cemetery as a Place of Interment and provide a recommendation at a future Council meeting. Financial and Corporate Services (including Fire and Police ) 2015 Council Expenses CARRIED Staff report dated June 15, 2015 providing updated Council expenses recorded to the end of Ma y for 2015. For information only No motion required 1132 Disbursements for the month ended May 31, 2015 Staff report dated June 15, 2015 recommending that the disbursements for the month ended May 31, 2015 be received for information. Council Minutes June 23, 2015 Page 12 of 15 R/2015-280 It was moved and seconded That the disbursements as listed below for the month ended May 31, 2015 be received for information: General Payroll Purchase Card $ 6,605,552. $ 2,623,337. $ 83,182. $ 9,312,071. CARRIED 1133 2014 Annual Report and 2014 Statement of Financial Information Staff report dated June 15, 2015 recommending that the 2014 Annual Report be received and that the 2014 Statement of Financial Information be approved. The Annual Report is available for viewing on the City of Maple Ridge website at http://www.mapleridge.ca/163/Annual-Report R/2015-281 It was moved and seconded 1134 That the 2014 Annual Report be received as required by the Community Charter; and further That the Statement of Financial Information be approved as required by the Financial Information Act. CARRIED Fibre Optic Network -Economic Advisory Committee Follow-up Staff report dated June 15, 2015 recommending that staff be directed to continue support for the development of the fibre optic network in the City of Maple Ridge. R/2015-282 It was moved and seconded That staff be directed to continue support for the development of the fibre optic network in the City by: 1. Continuing to take advantage of our capital works program where feasible; 2. Targeting specific investments to the interconnections necessary to complete a sustainable network; and Council Minutes Ju ne 23, 2015 Page 13 of 15 1151 3. Proceed to develop a demonstration project in tl1e downtown to showcase the economic development possib ilities of modem high- speed telecommunications. CARRIED Community Development and Recreation Service Maple Ridge Resilience Initiative Staff report dated June 15, 2015 recommending that the amended Terms of Reference regarding a transition from th e Mayor's Homelessness Solutions Task Force to the Maple Ridge Resilience Initiative be approved and that the Mayor's Homelessness Solutions Task Force cease to exist, that staff be directed to review the Crime Free Multi-Housing Program to increase subscription, that staff be directed to revi ew and provided a report on Schedule C of the Business Licencing & Regulation Bylaw and that staff be directed to provide a report on an improved delivery model for security services in the downtown core. The Manager of Legislative Services advised on amendments to the Terms of Reference as requested at the June 15, 2015 Committee of the Whole Meeting. R/2015-283 It was moved and second ed That the Terms of Reference attached to the report dated June 15, 2015 be amended to replace the text "will focus", within item 4 Housing, with "provide recommendations to Council"; That the Terms of Reference as amended rega rding a transition from the Mayor's Homelessness Solutions Task Force to t he Maple Ridge Resilience Initiative be approved; and, that the Mayor's Homelessness Solutions Task Force cease to exist; and That staff be directed to review the Crime Free Multi-Housing program to increase subscription amongst those currently not using the program; and That staff be directed to review Schedule C of the Business Licencing & Regulation Bylaw, the bylaw that governs how second hand stores report items received by their businesses, and provide a staff report for consideration; and further Council Minutes June 23, 2015 Page 14 of 15 1200 1300 1400 1500 1600 That staff be directed to provid e a report on an improved delivery model for security services in the downtown core. CARRIED Correspondence -Ni I Other Committee Issues -l\li l STAFF REPORTS -Nil RELEASE OF ITEMS FROM CLOSED COUNCIL -Nil OTHER MATTERS DEEMED EXPEDIENT -Nil NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil QUESTIONS FROM THE PUBLIC Pam Banks Ms. Banks inquired about t he Cliff Avenue camp issue. Mayor Read provided an update on the work currently being done to resolve the issue and spoke to the number of persons leaving the camp as a result of the provision of various forms of services. Ms. Banks described ongoing issues residents of the Cl iff Avenue area are dealing with and expressed concern that the situation is becoming more volatile. She asked what will happen with persons in the camp who do not wish to have services. The Mayor stated that those persons wishing to have housing and services will be dealt with first and following that, the persons who refuse services will be dealt with. Ms. Banks asked whether Council has considered removal of the fence. Mayor Read explained that the fenced land is private property and that the fence encompasses a bank which is not stable. .A Council Minutes June 23, 2015 Page 15 of 15 1700 ADJOURNMENT -8:13 p.m. Certified Correct C. Marlo, Corporate Officer N. Read, Mayor