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HomeMy WebLinkAbout2015-12-08 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES December 8, 2015 The Minutes of the City Council Meeting held on December 8, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 1153 to be dealt with prior to Item 501 Addition of Item 5012016-2020 Financial Plan Bylaw Presentation Consideration of Item 1131 to follow Item 501 Addition of Item 1501 Notice of Motion by Councillor Bell re: Blue Dot Movement 300 APPROVAL OF THE AGENDA The agenda was approved with the additional items and the revised order. Council Minutes December 8, 2015 Page 2 of 16 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of November 24, 2015 R/2015-535 It was moved and seconded That the minutes of the Regular Council Meeting of November 24, 2015 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of November 17, 2015 R/2015-536 It was moved and seconded That the minutes of the Public Hearing of November 17, 2015 be adopted as circulated. CARRIED 403 Minutes of the Development Agreements Committee Meeting of November 18 and 27, 2015 R/2015-537 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of November 18 and 27, 2015 be received. CARRIE D Note: Item 1153 was dealt with prior to Item 501 The Manager of Legislative Services advised that Item 1153 was deferred to a Special Council Workshop Meeting scheduled for December 10, 2015 at 11:00 a.m. in the Blaney Room at City Hall. Mayor Read gave a statement on the proposed closure of the Leisure Centre Pool. Council Minutes December 8, 20 15 Page 3 of 16 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 501 2016-2020 Financial Plan Bylaw Presentation e P. Gill, General Manager of Corporate and Financial Services The General Manager of Corporate and Financial Services gave a PowerPoint providing information on the 2016-2020 Financial Plan Bylaw . . and background on the previous and current financial plan, key elements in the 2016-2020 Financial Plan, the legislative framework of a financial plan, the differences between financial reporting and financial planning, and recent property tax increases. 600 DELEGA TJONS 601 Farmer's Market Update " Eileen Dwillies, Executive Director Ms. Dwillies gave a PowerPoint presentation providing an update on the events and activities held at the Haney Farmer's Market in 2015. 602 Kanaka Education and Environmental Partnership Society ("KEEPS") e Ross Davies, Coordinator Mr. Davies gave a PowerPoint presentation introducing KEEPS and its partners, outlining programs and events run by the Society throughout 2015 and highlighting the Bell-Irving Hatchery and the Kanaka Creek Watershed Stewardship Center. 700 UNFINISHED BUSINESS -Nil 800 CORRESPONDENCE -Nil 900 BYLAWS Note: Councillor Shymkiw excused himself from discussion of Item 901 at 7:48 p.m. as he has a family member with potential interest in the property. Council Minutes December 8, 2015 Page 4 of 16 901 2014-104-RZ, 23050 136 Avenue 901.1 Maple Ridge Official Community Plan Amending Bylaw No. 7167-2015 To designate land adjacent to proposed Lot 8 from Eco Clusters to Co nservation Third reading R/2015-538 It was moved and seconded That Bylaw No. 7167-2015 be given third reading. CARRIED 901.2 Maple Ridge Zone Amending Bylaw No. 7124-2014 To rezone from R-1 (Residential District) and R-3 (Special Amenity Residential District) to R-2 (Urban Residential District) to permit a future subdivision of 18 lots Third reading R/2015-539 It was moved and seconded That Bylaw No. 7124-2014 be given third reading. CARRIED Note: Councillor Shymkiw returned to the meeting at 7:57 p.m. 902 2015-181-RZ, 12117 Laity Street Maple Ridge Zone Amending Bylaw No. 7158-2015 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit a future subdivision of approximately 6 lots Third reading R/2015-540 It was moved and seconded That Bylaw No. 7158-2015 be given third reading. 903 2012-013-RZ, 24152 112 Avenue 903.1 Maple Ridge Community Plan Amending Bylaw No. 7040-2013 To designate from Institutional and Low Density Residential to Low/Medium Density Residential, Conservation and Park Third reading CARRIED Council Minutes December 8, 2015 Page 5 of 16 R/2015-541 It was moved and seconded That Bylaw No. 7040-2013 be given third reading. 903.2 Maple Ridge Zone Amending Bylaw No. 7041-2013 CARRIED To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) and P-1 (Park and School) to permit a future subdivision of approximately 25 lots and a neighbourhood park Third reading R/2015-542 It was moved and seconded That Bylaw No. 7041-2013 be given third reading. CARRIED Bylaws for Final Reading 904 2014-012-RZ, 24263 and 24295 112 Avenue Staff report dated December 8, 2015 recommending final reading 904.1 Maple Ridge Official Community Plan Amending Bylaw No. 7067-2014 To amend land use designation to allow for dedication of park for conservation purposes Final reading R/2015-543 It was moved and seconded That Bylaw No. 7067-2014 be adopted. CARRIED 904.2 Maple Ridge Zone Amending Bylaw No. 7065-2014 To rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow for approximately 12 single family lots Final reading R/2015-544 It was moved and seconded That Bylaw No. 7065-2014 be adopted. CARRIED Council Minutes December 8, 2015 Page 6 of 16 905 2015-201-RZ, 22830 Nelson Court Maple Ridge Zone Amending Bylaw No. 7163-2015 Staff report dated December 8, 2015 recommending final read ing To rezone from R-1 (Residential District) to R-2 (Urban Residential District) to permit a future subdivision of 11 lots Final reading R/2015-545 It was moved and seconded That Bylaw No. 7163 be adopted CARRIED 906 West Ridge Local Area Service Bylaw No. 7166-2015 To allow for enhanced landscape maintenance of road bioswales and two rain gardens Final reading R/2015-546 It was moved and seconded That Bylaw No. 7166-2015 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Public Works and Development Services 1101 2015-309-RZ, 21773, 21787 and 21795 Lougheed Higl7way, RS-1 to C-2 Staff report dated December 7, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7180-2015 to rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit construction of a two-storey commercial building be given first reading and that the applicant provide further information as described on Schedules A, C and D of the Development Procedures Bylaw No. 5879-1999. R/2015-547 It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; Council Minutes December 8, 2015 Page 7 of 16 1102 ii. The Board of any Regional District that is adjacent to the area covered by the plan ; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment, and; That Bylaw No. 7180-2015 be given first reading; and That the applicant provide further information as described on Schedules A, C and D of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application for the lot consolidation. CARRIED 2012-004-RZ, 23791112 Avenue, RS-3 to R-1 Staff report dated December 7, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7159-2015 to designate from Conservation to Urban Residential be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7111-2014 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit a future subdivision of approximately 16 lots be given second reading and be forwarded to Public Hearing. • R/2015-548 It was moved and seconded 1) That, in accordance with Section 879 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 7159-2015 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7159-2015 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Bylaw No. 7159-2015 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7159-2015 be given first and second readings and be forwarded to Public Hearing; 5) That Bylaw No. 7111-2014, be amended as identified in the staff report dated December 7, 2015 be given second reading, and be forwarded to Public Hearing; Council Minutes December 8, 2015 Page 8 of 16 1103 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Pla n Schedules "B" and "C"; iii) Road dedication as required; iv) Park dedication as required, including removal of all debris and garbage from park land; v) Registration of a Restrictive Covenant for the geotechnical report which addresses the suitability of the subject property for the proposed development; and vi) A voluntary citywide Community Amenity Contribution (CAC) be provided in keeping with the direction given by Council with regard to amenities. CARRIED 2015-334-RZ, Zoning Bylaw Text Amendment , Use of Shipping Containers Staff report dated December 7, 2015 recomm ending that Maple Ridge Zone Amending Bylaw No. 7184-2015 to direct the use of shipping containers be given first and second reading and be forwarded to Public Hearing. R/2015-549 It was moved and seconded 1104 That Bylaw No. 7184-2015 be given first and second readings and be forwarded to Public Hearing. CARRIED 2015-361-RZ, Zoning Bylaw Text Amendment, 1 l{m Rule for Wine Stores in Grocery Stores Staff report dated December 7, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7190-2015 to prohibit the sale of liquor in any grocery store located within one kilometer of a licensed retail store or government liquor store be given first and second reading and be forwarded to Public Hearing. R/2015-550 It was moved and seconded That Bylaw No. 7190-2015 be given first and second reading and be forwarded to Public Hearing. Council Minutes December 8, 2015 Page 9 of 16 R/2015-55 1 It was moved and seconded That Bylaw No. 7190-2015 be amended to exclude wine from the restricted goods list. AMENDMENT DEFEATED Councillor Robson, Councillor Bell, Councillor Speirs, Councillor Masse, Councillor Duncan -OPPOSED R/2015-552 It was moved and seconded 1105 That Bylaw No. 7190 -2015 be given first reading and that staff be directed to provide Council with information as to the decision of the City of Pitt Meadows and the City of Mission on the sale of wine in grocery stores. CARRIED Mayor Read , Councillor Sh ymkiw -OPPOSED Maple Ridge Tree Protection and Management Bylaw No. 7133-2015 Staff report dated December 7, 2015 recommend ing that Maple Ridge Tree Protection and Management Bylaw No. 7133-2015 be given first, second and third readings, that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7191-2015 be given first, second and third readings and that Maple Ridge Development Application Fee Amending Bylaw No. 7192-2015 be given first, second and third readings. R/2015-553 It was moved and seconded 1. That Maple Ridge Tree Protection and Management Bylaw No. 7133 - 2015 be given first, second and third reading. 2. That Maple Ridge Ticket Information Utilization Amending Bylaw No. 7191-2015 be given first, second and third reading. 3. That Maple Ridge Development Application Fee Amending Bylaw No. 7192-2015 be given first, second and third reading. R/2015-554 It was moved and seconded That text in Section 6.6 "significant tree" be replaced with text "permanent tree". AMENDMENT DEFEATED Mayor Read, Councillor Duncan, Councillor Robson, Councillor Shymkiw - OPPOSED Co uncil Minutes December 8, 2015 Page 10 of 16 R/2015-555 It was moved and se conded 1106 That the definition in Maple Ridge Tree Protection and Management Bylaw No. 7133-2015 for significant tree be changed to 50 cm DBH for trees in the urban area and to 70 cm DBH for trees in the rural area. Councillor Robson, Councillor Shymkiw -OPPOSED 2011-130-RZ, 12240 228 Street, First One Year Extension CARRIED Staff report dated December 7, 2015 recommending that a first on e year extension be granted for Application 2011-130-RZ to rezone to the R-3 (Special Amenity Residentia l District) zone to permit a future subdivision into app roximately 4 single family lots not less than 292 m2 in area. R/2015-556 It was moved and seconded That a one year extension be granted for rezoning application 2011-130-RZ and that the following conditions be addressed prior to consideration of final reading: i. Road dedication as required; ii. Removal of the existing buildings; and iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If so, a Stage 1 Site Investigation report is required to ensure that the subject property is not a contaminated site. CARRIED 1107 2013-039-RZ, 20208 Mcivor Avenue, First One Year Extension Staff report dated December 7, 2015 recommending that a first one year extension be granted for Application 2013-039-RZ to permit fu_ture subdivision into 13 single family residential lots under the RS-1b (One Family Urban [Medium Density] zone. R/2015-557 It was moved and seconded That a one year extension be granted for rezoning application 2013-039-RZ and that the following conditions be addressed prior to consideration of final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; Council Minutes December 8, 2015 Page 11 of 16 1108 ii. Approval from the Ministry of Transportation and Infrastructure; iii. Amendment to Official Community Plan Schedules "B" and "C"; iv. Park dedication as required; v. Registration of a Restrictive Covenant for the geotechnical report, which addresses the suitability of the subject property for the proposed development; vi. Registration of a Statutory Right-of-Way plan and agreement for sanitary sewer; vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and viii. Registration of Archaeological Report, prepared by Antiquus Archaeological Consultants Ltd., dated September 6, 2013, with the Ministry of Forests, Lands and Natural Resource Operations, Archaeological Branch. CARRIED 2012-115-RZ, 12018, 12038 Edge Street and 22554, 22566 Brown Avenue, Final One Year Extension Staff report dated December 7, 2015 recommending that a final one year extension be granted for Application 2012-115-RZ to permit a three phased mixed use development consisting of 240 apartment units in three towers, commercial floor area , underground parking and above ground structured parking subject to the CD-1-13 (Comprehensive Development) zone, R/2015-558 It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879- 1999, a second and final one year extension be granted for rezoning application 2012-115-RZ (property located at 12018, 12038 Edge Street and 22554, 22566 Brown Avenue) and that the following conditions be addressed prior to consideration of Final Reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Registration of a Development Agreement as a Restrictive Covenant for the proposed bonus elements and receipt of deposits as securities, as outlined in the Agreement; iii. Receipt of a voluntary contribution of $100,000 for public art; iv. Amendment to Schedule "B" of the Official Community Plan; v. Road dedication as required; vi. A portion of the municipal lane between the properties 12038 and 12018 Edge Street be closed, purchased by the applicant and consolidated into the development site; Council Minutes Decembe1-8, 2015 Page 12 of 16 vii. Lot consolidation and re-subdivision of the development site to three lots consistent with the phasing boundaries; viii. Registration of a Statutory Right-of-Way plan and agreement for vehicular and pedestrian purposes in place of the current municipal lane; ix. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; x. Registration of an easement for public passage for the areas between Brown Avenue, Edge Street and Dewdney Trunk Road rights-of-way and the buildings and to future roof top open spaces; xi. Registration of reciprocal access agreements for vehicle and pedestrian passage through the parking structure between phases and between levels, as well as to the future extension of the parking building to the east on Brown Avenue (2013-019-RZ); xii. Registration of a restrictive covenant protecting required off-street parking spaces located on separate lots of this development; xiii. Registration of a Restrictive Covenant protecting the Visitor Parking; xiv. Registration of a restrictive covenant and entering into a Housing Agreement respecting adaptive housing and rental housing; xv. Removal of all the existing buildings located at 12038 Edge Street, 22554 Brown Avenue and 22566 Brown Avenue; xvi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evid ence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; and xvii. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, t he property owner will provide a Site Profile for the subject lands. CARRIED 1109 2014-065-DP, 22355 McI ntosh Avenue, Multi-Family Development Permit Staff report dated Dece mber 7, 2015 recommending that the Corporate Officer be authorized to sign and seal 2014-065-DP to permit renovation of a podium style three storey wood frame apartment with 21 one bedroom units over a first storey co ncrete building. R/2015-559 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-065-DP respecting property located at 22355 Mcintosh Avenue. CARRIED Council Minutes December 8, 2015 Page 13 of 16 1110 2015-300-DP, 25467 Bosonworth Avenue Staff report dated December 7, 2015 recommending that the Corporate Officer be authorized to sign and seal 2015-300-DP in support of a development plan for a four (4) lot subdivision under RS-2 (One Family Suburban Residential) zoning. R/2015-560 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-300-DP respecting property located at 25467 Bosonworth Avenue. CARRIED Councillor Speirs -OPPOSED 1111 2014-086-SD, 5% Money in Lieu of Parkland Dedication Staff report dated December 7, 2015 recommending that the owner of the subject property pay an amount that is not less than $47,650.00. R/2015-561 It was moved and seconded That pursuant to the Local Government Act, Section 941, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for subdivision at 25467 Bosonworth Avenue, under application 2014-086-SD, shall pay to the City of Maple Ridge an amount that is not less than $47,650.00. CARRIED 1112 Latecomer Policy Staff report dated December 7, 2015 recommending that the Latecomer Policy be adopted. R/2015-562 It was moved and seconded That the Latecomer Policy attached to the staff report dated December 7, 2015 be adopted CARRIED Council Minutes December 8 , 2015 Page 14 of 16 1113 Local Area Service -Hampton Street Extension Bylaw No. 7178-2015 Staff report dated December 7, 2015 recommending that Maple Ridge Hampton Street Extension Bylaw No. 7178-2015 to esta blish road, storm sewer, sanitary sewer and water services on the 20100 Block of Hampton Street be given first, second and third readings. R/2015-563 It was moved and seconded 1131 That Bylaw No. 7178-2015 be given first, second and third readings. Financial and Corporate Services (including Fire and Police) 2016-2020 Financial Plan Bylaw CARRIED Staff report dated December 7, 2015 recommending that Maple Ridge 2016-2020 Financial Plan Bylaw No. 7194-2015 be given first and second readings. Note: Report was circulated separately. R/2015-564 It was moved and second ed 1151 That Bylaw No. 7194-2015 be given first and seco nd rea dings. CARRIED Community Development and Recreation Service Festivals and Special Events Review Process Staff report dated December 7, 2015 providing information on the current structure of special events/festivals and a proposed outline of the review process. R/2015-565 It was moved and seconded That the Festival and Special Event review process outlined in the report dated December 7, 2015 be approved. CARRIED Council Minutes December 8, 2015 Page 15 of 16 1152 Subsidized Ice Allocation -Minor Sports Note: 1153 1200 1300 1400 1500 1500 Staff report dated December 7, 2015 providing information on subsidized ice allocation available to minor sport groups in Maple Ridge and Pitt Meadows. For information only No motion required Item 1153 was dealt with prior to Item 501 and was referred to a Special Council Workshop Meeting Leisure Centre Pool Renovations Contract Award Staff report dated December 7, 2015 recommending that the Corporate Officer be authorized to sign and execute Construction Contract ITT-PL15- 67 with Mierau Contractors Limited for construction of the Maple Ridge Leisure Centre Pool , mechanical and filtration system and that a contingency of 10% for the contract be established. Correspondence -Nil Other Committee Issues -Nil STAFF REPORTS -Nil RELEASE OF ITEMS FROM CLOSED COUNCIL -Nil OTHER MATTERS DEEMED EXPEDIENT-Nil NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS Notice of Motion by Councillor Bell Councillor Bell advised that she will be bringing forward a motion with respect to a UBCM resolution pertaining to the Blue Dot movement. Council Minutes December 8, 2015 Page 16 of 16 1600 1700 QUESTIONS FROM THE PUBLIC Harald Mischke Mr. Mischke referenced a marihuana plant being built on one side of his home property and an application for a company to grind up hazardous waste on a property next to his business on 256 Street. He asked for an update on the application for use of the property on 256 Street. The Director of Planning advised that the bylaw pertaining to the application has been deferred and that Council has requested more detailed information. Mr. Mischke asked for further clarification in terms of whether or not the application will go ahead. Mayor Read advised that the application will come back before Council for debate once further information from the applicant is received. ADJOURNMENT -9:09 p.m. N. Read, Mayor Certified Correct ~tiruk ' C. Marlo, Corporate Officer