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HomeMy WebLinkAbout2018-01-30 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES January 30, 2018 The Minutes of the City Council Meeting held on January 30, 2018 at 7:12 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor C. Speirs ABSENT Councillor T. Shymkiw Appointed Staff F. Quinn, Acting Chief Administrative Office and General Manager Public Works and Development Services K. Swift, General Manager of Parks, Recreation & Culture T. Thompson, Interim Director of Finance C. Carter, Director of Planning L. Benson, Corporate Officer A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services B. Elliott, Manager of Community Planning A. Grochowich, Planner 1 D. Hall, Planner 2 A. Kopystynski, Planner 2 R. MacNair, Manager of Bylaw and Licensing Services Note: These Minutes are also posted on the City's Web Site at www .mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge Note: Councillor Duncan was not in attendance at the start of the meeting. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA Item 602 is withdrawn at the request of the delegation and the following item will be numbered accordingly; Item 1151 will be dealt with following Item 700 Council Meeting Minutes January 30, 2018 Page 2 of 18 300 APPROVAL OF THE AGENDA R/2018-045 It was moved and seconded That the January 30, 2018 Council Meeting agenda be amended with the withdrawal of Item 602 and the renumbering of Item 603 accordingly, that Item 1151 be dealt with following Item 700 and that the agenda as amended be approved. CARRIED Note: Councillor Duncan joined the meeting at 7:14 p.m. 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Special Council Meeting of January 16, 2018 and the Regular Council Meeting of January 16, 2018 R/2018-046 It was moved and seconded That the minutes of the Special Council Meeting of January 16, 2018 and the Regular Council Meeting of January 16, 2018 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of January 23, 2018 R/2018-047 It was moved and seconded That the minutes of the Public Hearing of January 23, 2018 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 600 DELEGATIONS 601 Housing Opportunities in the City of Maple Ridge in Partnership with YWCA Metro Vancouver • Janet Austin, CEO Ms. Austin gave a PowerPoint presentation providing the background and history of the YWCA, the type of work done by the organization, the primary clients receiving services and the services provided to those clients. Council Meeting Minutes January 30, 2018 Page 3 of 18 Note: Item 602 Establishment of a Wellness Centre for Patients with Medical Marihauna Licences was withdrawn at the request of the delegation. Item 603 was renumbered accordingly. 602 Innovation in Emerging Cities Forum • Josef Hans Lara, Chair, Economic Development Committee Mr. Hans Lara provided a background on the Economic Development Committee and information on projects worked on by the committee in the last year. Mr. Hans Lara also provided information on an upcoming forum on Innovation in Emerging Cities scheduled for April 4, 2018. 650 QUESTIONS FROM THE PUBLIC Note: Questions from the Public are limited to 15 minutes unless extended by a motion approved by the majority of Council Wesley (no last name provided) Wesley asked if questions pertaining to the proposed Burnett Street shelter were allowed. The Mayor confirmed that as the City did not currently have an application for the property questions can be asked by the public. Wesley asked whether the City now knows why it was not involved in the selection of the property. Mayor Read advised on why the City was not involved with the Province on this location. Wesley asked if members of Council felt the public should have been consulted prior to the choice of the Burnett Street location. Mayor Read advised that Council's position on public consultation has been well documented. Wesley asked whether it is acceptable that a shelter of this type be built in close proximity to schools. Mayor Read advised that she cannot comment on this as no application has come before Council. Wesley asked if the City has information and data about the impact of existing shelters on neighbourhoods. Mayor Read provided information on issues and acknowledged the concerns of citizens. She advised that data from the Salvation Army has been reviewed . Wesley reiterated his question on whether an official study has been done on the immediate impact of shelters on a neighbourhood. Mayor Read advised that this is a question for BC Housing. Council Meeting Minutes January 30, 2018 Page 4 of 18 Riekie Armstrong Ms. Armstrong stated that she understood that the Salvation Army is moving to Burnett Street. She asked for confirmation that the old Salvation Army will remain in the original location to provide services to seniors such as lunches and backpacks and that the new location will have more of a shelter aspect. Mayor Read advised that the City is following up with the Province to obtain more information on these plans. Ms. Armstrong expressed concern that the proposed shelter on Burnett will only be a shelter. Mayor Read advised that the proposed Burnett Street shelter is expected to contain 40 units for shelter and 40 units for supported housing. Ted Ingram Mr. Ingram referred to information shared at a public meeting organized by the Provincial Government pertaining to the proposed Burnett Street Shelter and asked whether Council will be relying on information provided by the Province. He did not feel that statistics provided by the Province on whether persons at Anita Place are residents of Maple Ridge are accurate. He expressed concern with the City relying wholly on information provided by the Province. Mayor Read encouraged Mr. Ingram to look to the homeless count of 2017 for confirmation of the statistics provided by the Province. Mr. Ingram expressed concern with misinformation and asked what an assessment is based on. He stated that the City is dealing with a population that does not want stable housing and asked why the BC Ministry of Health was not represented at the information meeting as the majority of persons requiring shelter also require health care. Mayor Read advised that representatives from Fraser Health attended the information meeting. She addressed concerns with data collection standards and information regarding persons who are homeless. She explained how the City gathered data prior to BC Housing taking over that task. Mr. Ingram felt that information residents are getting about available services are not comparable to what is being heard in the media. He compared programs which meet needs of citizens operated out of St. Paul's and USC Hospitals and stated that Maple Ridge does not have such programs. He reiterated his concern with the information being relied on. Council Meeting Minutes January 30, 2018 Page 5 of 18 R/2018-048 It was moved and seconded That the "Questions from the Public" session be extended 15 minutes DEFEATED Councillor Masse, Councillor Speirs, Councillor Robson -OPPOSED 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of January 15 and 23, 2018 702 Reports 702.1 Disbursements for the month ended December 31, 2017 Staff report dated January 30, 2018 recommending that the disbursements for the month ended December 31, 2017 be received for information. 702.2 2017 Council Expenses Staff report dated January 30, 2018 providing an update on Council expenses recorded to date for 2017. 702.3 Innovation in Emerging Cities Forum Staff report dated January 30, 2018 providing information on an "Innovation in Emerging Cities" event to be hosted by the Maple Ridge Economic Development Committee. 702.4 Computer Refresh Staff report dated January 30, 2018 providing information on the upcoming replacement of desktop computing equipment. 7 03 Correspondence Council Meeting Minutes January 30, 2018 Page 6 of 18 704 Release of Items from Closed Council Status From the January 16, 2018 Closed Council Meeting Section 57 Notice of Title at 10481276 Street 04.01 04.02 Agricultural Advisory Committee Membership -2018/2019 Member Appointments 04.03 04.04 04.05 R/2018-049 Community Heritage Commission -2018 Term Appointments Maple Ridge Pitt Meadows Municipal Advisory Committee on Accessibility and Inclusiveness Membership -2018 Term Appointments Public Art Steering Committee Membership -2018 Term Appointments It was moved and seconded That Items 701.1, 702.1, 702.2, 702.3, 702.4 and 704 on the "Items on Consent" agenda be received into the record. CARRIED Note: As per amendments to the agenda, Item 1151 was dealt with following Item 700 Items on Consent 1151 Thornhill Park Observation Well -License of Occupation Staff report dated January 30, 2018 recommending that the Corporate Officer be authorized to execute the Thornhill Park Observation Well License of Occupation for the purpose of establishing an observation well for the Grant Hill Aquifer. R/2018-050 It was moved and seconded That the Corporate Officer be authorized to execute the Thornhill Park Observation Well License of Occupation with the Ministry of Forests, Lands, Natural Resource Operations and Rural Development for the purpose of establishing an observation well for the Grant Hill Aquifer. CARRIED 800 UNFINISHED BUSINESS -Nil 900 CORRESPONDENCE -Nil Council Meeting Minutes January 30, 2018 Page 7 of 18 1000 BYLAWS Note: Items 1001 to 1004 are from the January 23, 2018 Public Hearing Bylaws for Third Reading 1001 2017-242-RZ, Home Occupation Maple Ridge Zone Amending Bylaw No. 7394-2017 To amend Part 2 Interpretation and Part 4 General Regulations of the Maple Ridge Zoning Bylaw No. 3510 -1985 to expand and regulate home occupation opportunities to better support home occupations throughout the City Third reading R/2018-051 It was moved and seconded That Bylaw No. 7394-2017 be given third reading. CARRIED 1002 2017-281-CP, 2017-281-RZ 1002.1 2017-281-CP, 21428, 21460 and 214 72 Dewdney Trunk Road Maple Ridge Official Community Plan Amending Bylaw No. 7357-2017 To amend Schedule "B" of the Official Community Plan from Urban Residential to Institutional Third reading R/2018-052 It was moved and seconded That Bylaw No. 7357-2017 be given third reading. CARRIED Councillor Robson -OPPOSED 1002.2 2017-281-RZ, 21428 DewdneyTrunk Road Maple Ridge Zone Amending Bylaw No. 7360-2017 To rezone from RS-1 (One Family Urban Residential) to P-6 (Civic Institutional) to permit expansion of the Maple Ridge Cemetery Third reading Council Meeting Minutes January 30, 2018 Page 8 of 18 R/2018-053 It was moved and seconded That Bylaw No. 7360-2017 be given third reading. Councillor Robson -OPPOSED 1003 2015-069-RZ, 10366 240 Street Maple Ridge Zone Amending Bylaw No. 7207-2016 CARRIED To rezone from RS-2 (One Family Suburban Residential) to R-3 (Special Amenity Residential District) to permit a subdivision of approximately 13 lots Third reading R/2018-054 It was moved and seconded That Bylaw No. 7207-2016 be given third reading. CARRIED 1004 2015-021-RZ, 24070 132 Avenue 1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 7406-2017 To amend Silver Valley Area Plan Figure 2 from Low Density Residential and Conservation to Conservation and Low Density Residential Third reading R/2018-055 It was moved and seconded That Bylaw No. 7406-2017 be given third reading. CARRIED 1004.2 Maple Ridge Zone Amending Bylaw No. 7142-2015 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit subdivision into approximately three single family residential lots Third reading Council Meeting Minutes January 30, 2018 Page 9 of 18 R/2018-056 It was moved and seconded That Bylaw No. 7142-2015 be given third reading. Bylaws for Adoption 1005 2015-345-RZ, 12106 230 Street Staff report dated January 30, 2018 recommending adoption Maple Ridge Zone Amending Bylaw No. 7205-2016 CARRIED To rezone from RS-1 (One Family Urban Residential) and RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit subdivision into two R-1 lots not less than 538 m2 Adoption R/2018-057 It was moved and seconded That Bylaw No. 7205-2016 be adopted. CARRIED 1006 2016-223-RZ, 20434 Chigwell Street Staff report dated January 30, 2018 recommending adoption Maple Ridge Zone Amending Bylaw No. 7273-2016 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit a future 2 lot subdivision Adoption R/2018-058 It was moved and seconded That Bylaw No. 7273-2016 be adopted. CAR.RIED Council Meeting Minutes January 30, 2018 Page 10 of 18 1007 2017-396-RZ, 23782 and 23810 River Road Staff report dated January 30, 2018 recommending adoption Maple Ridge Zone Amending Bylaw No. 7 403-2017 A site specific text amendment to the M-2 (General Industrial) Zone, permitting off-street parking use as a principal use Adoption R/2018-059 It was moved and seconded That Bylaw No. 7403-2017 be adopted. 1008 McVeety Local Area Service Bylaw No. 7367-2017 A Local Area Service Bylaw be authorized for enhanced landscape maintenance costs to be levied on benefitting properties Adoption R/2018-060 It was moved and seconded That Bylaw No. 7367-2017 be adopted. CARRIED CARRIED 1009 Miscellaneous Finance Fees and Charges Amending Bylaw No.7 413-2017 To impose a fee for the service of providing incident or investigation reports related to the Fire Department Adoption R/2018-061 It was moved and seconded That Bylaw No. 7 413-2017 be adopted. CARRIED Council Meeting Minutes January 30, 2018 Page 11 of 18 1100 1101 REPORTS AND RECOMMENDATIONS Public Works and Development Services 2017-568-AL, 25237 112 Avenue, Application to Exclude Land from the Agricultural Land Reserve Staff report dated January 30, 2018 providing the option to authorize or not authorize that Application 2017-568-AL, to exclude a remnant parcel of 0.65 hectares (1.6 acre) from the Agricultural Land Reserve, go forward to the Agricultural Land Commission. D. Hall, Planner gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal 1101.1 R/2018-062 It was moved and seconded That the application not be authorized to go forward to the Agricultural Land Commission. DEFEATED Mayor Read, Councillor Bell, Councillor Masse, Councillor Robson - OPPOSED R/2018-063 It was moved and seconded That the application be authorized to go forward to the Agricultural Land Commission with a summary of Council's comments and the staff report. CARRIED Councillor Duncan, Councillor Speirs -OPPOSED Council Meeting Minutes January 30, 2018 Page 12 of 18 1102 2017-471-RZ, 11384 207 Street, RS-1 to RT-2 Staff report dated January 30, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7404-2017 to rezone from RS-1 (One Family Urban Residential) to RT-2 (Ground-Oriented Residential Infill) to permit construction of a fourplex residential building be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. R/2018-064 It was moved and seconded That Bylaw No. 7 404-2017 be given first reading; and That the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. CARRIED 1103 2017-510-RZ, 10386 240 Street and 24028, 24022 and 24060 104 Avenue, RS-2 to RM-1 Staff report dated January 30, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7 423-2018 to rezone from RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) to permit approximately 32 townhouses be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. R/2018-065 It was moved and seconded That Bylaw No. 7 423-2018 be given first reading; and That the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. CARRIED 1104 2017-572-RZ, 11701, 11709, 11715, 11723 and 11731 Fraser Street, RM-1 to RM-2 Staff report dated January 30, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7422-2018 to rezone from RM-1 (Townhouse Residential) to RM-2 (Medium Density Apartment Residential) to allow development of an apartment project be given first reading and that the applicant provide further information as described on Schedules A, C, D and E of the Development Procedures Bylaw No. 5879-1999. Council Meeting Minutes January 30, 2018 Page 13 of 18 A. Kopystynski, Planner gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Proposed Site Plan R/2018-066 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment, and; That Bylaw No. 7 422-2018 be given first reading; and That the applicant provide further information as described on Schedules A C, D and E of the Development Procedures Bylaw No. 5879-1999, and the additional information described in the report dated January 30, 2018. CARRIED Council Meeting Minutes January 30, 2018 Page 14 of 18 1105 2017-580-RZ, 22866 128 Avenue, RS-2 to R-1 Staff report dated January 30, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7 421-2018 to rezone RS-2 (One Family Suburban Residential) to R-1 (Residential District) to permit subdivision into approximately six single-family residential lots be given first reading and that applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with information required for a Subdivision application. R/2018-067 It was moved and seconded 1106 That Bylaw No. 7 421-2018 be given first reading; and That the applicant provide further information as described on Schedules B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 2018-022-RZ, Zone Amending Bylaw Staff report dated January 30, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7 428-2018 to prohibit the retail sale of cannabis in all zones be given first and second reading and be forwarded to Public Hearing, R/2018-068 It was moved and seconded That Bylaw No. 7 428-2018 be given First and Second Reading and be forwarded to Public Hearing. CARRIED Councillor Speirs -OPPOSED 1107 2016-223-DVP, 20434 Chigwell Street Staff report dated January 30, 2018 recommending that the Corporate Officer be authorized to sign and seal 2016-223-DVP to vary the Subdivision and Development Servicing Bylaw to waive the street tree requirements, to reduce the required diameter of pipe for water service provision and to waive the requirement for underground wiring and to vary the Zoning Bylaw to reduce the interior side yard setback in the R-1 (Residential District) zone. Council Meeting Minutes January 30, 2018 Page 15 of 18 R/2018-069 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-223-DVP respecting property located at 20434 Chigwell Street. CARRIED 1108 2017-526-DVP, 20803 Lougheed Highway Staff report dated January 30, 2018 recommending that the Corporate Officer be authorized to sign and seal 2017-526-DVP to vary the setback of a restaurant drive-through height-restricting arch element for the A&W Restaurant. R/2018-070 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2017-526-DVP respecting property located at 20803 Lougheed Highway. CARRIED 1109 2017-004-DP, 23711132 Avenue, Wildfire Development Permit Staff report dated January 30, 2018 recommending that the Corporate Officer be authorized to sign and seal 2017-004-DP to fulfill requirements of the Wildfire Development Permit Area guidelines to permit 3 single residential family lots under the RS-1b (One Family Urban [Medium Density] Residential) zone located within the Silver Valley Area Plan. R/2018-071 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2017-004-DP respecting property located at 23711132 Avenue. CARRIED Note: Councillor Masse excused himself from discussion of Item 1110 at 8:46 p.m.as his property is located next to the property in the application. 1110 2014-074-CU, 22245 Lougheed Highway, Temporary Commercial Use Permit Renewal Staff report dated January 30, 2018 recommending that Temporary Commercial Use Permit 2014-07 4-CU respecting property at 22245 Lougheed Highway be renewed and re-issued for a period of three years and that the Corporate Officer be authorized to sign and seal the renewed permit. Council Meeting Minutes January 30, 2018 Page 16 of 18 R/2018-072 It was moved and seconded Note: 1111 That Temporary Commercial Use Permit 2014-07 4-CU, respecting property located at 22245 Lougheed Highway, be renewed and re-issued for an additional three years and that the Corporate Officer be authorized to sign and seal the renewed permit. CARRIED Councillor Masse returned at 8:46 p.m. Contract Renewal Award: Traffic Flagging Services Staff report dated January 30, 2018 recommending that the Traffic Flagging Services under RFP-OP14-45 contracts be renewed with Go Traffic Management Inc., Ansan Industries Ltd., and BCRS Road Safe Inc., for an additional one year period and that the Corporate Officer be authorized to execute the contracts. R/2018-073 It was moved and seconded Note: 1151 1152 That the "Traffic Flagging Services under RFP-OP14-45' contracts be renewed with Go Traffic Management Inc., Ansan Industries Ltd., and BCRS Road Safe Inc., for an additional one year period and furthermore, that the Corporate Officer be authorized to execute the contracts. CARRIED Financial and Corporate Services (including Fire and Police) -Nil Parks. Recreation & Culture Item 1151 was dealt with following Item 700 Thornhill Park Observation Well -License of Occupation Maple Ridge Pitt Meadows Arts Council Society's Operating and Lease Agreements -Renewal Staff report dated January 30, 2018 recommending that the Maple Ridge Pitt Meadows Arts Council Society's Operating and Lease Agreement dated January 1, 2018 be approved for a three year term and that the Corporate Officer be authorized to execute the agreement. Council Meeting Minutes January 30, 2018 Page 17 of 18 R/2018-074 It was moved and seconded That the Maple Ridge Pitt Meadows Arts Council Society's Operating and Lease Agreements dated January 1, 2018 be approved for a three year term; and That the Corporate Officer be authorized to execute the agreement. CARRIED 1153 Haney Farmers Market Society Operating Agreement -Renewal Staff report dated January 30, 2018 recommending that the Haney Farmers Market Society Operating Agreement dated January 1, 2018 be approved for a three year term and that the Corporate Officer be authorized to execute the agreement. R/2018-075 It was moved and seconded 1200 That the Haney Farmers Market Society's Operating Agreement dated January 1, 2018 be approved for a three year term; and, That the Corporate Officer be authorized to execute the agreement. CARRIED Administration -Nil Other Committee Issues -Nil STAFF REPORTS -Nil Council Meeting Minutes January 30, 2018 Page 18 of 18 1300 OTHER MATTERS DEEMED EXPEDIENT-Nil Councillor Robson expressed concern with zoning and the Ministry of Transportation's property along the Haney Bypass. R/2018-076 It was moved and seconded That staff be directed to obtain a legal opinion on the zoning of the Ministry of Transportation's property along the Haney Bypass. CARRIED Councillor Duncan -OPPOSED 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1500 ADJOURNMENT -8:50 p.m. N. Read , Mayor Certified Correct