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Home My WebLink About2018-02 13 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES February 13, 2018 The Minutes of the City Council Meeting held on February 13, 2018 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business . .PRESENT Elected Officials Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs ABSENT Mayor N. Read Appointed Staff P. Gill, Chief Administrative Officer K. Swift, General Manager of Parks, Recreation & Culture D. Pollock, Acting General Manager Public Works and Development Services T. Thompson, Interim Director of Finance C. Carter, Director of Planning L. Benson, Corporate Officer A. Gaunt, Confidential Secretary Other staff as required L. Siracusa, Manager of Economic Development Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge Note: In the absence of Mayor Read Councillor Duncan chaired the meeting as Acting Mayor 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA-Nil Council Meeting Minutes February 13, 2018 Page 2 of 8 300 APPROVAL OF THE AGENDA R/2018-093 It was moved and seconded That the agenda for the February 13, 2018 Council Meeting be approved as circulated. CARRIED 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Special Council Meeting of January 30, 2018 and the Regular Council Meeting of January 30, 2018 R/2018-094 It was moved and seconded That the minutes of the Special Council Meeting of January 30, 2018 and the Regular Council Meeting of January 30, 2018 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 501 Maple Ridge Tourism Presentation • Lino Siracusa, Manager of Economic Development The Manager of Economic Development showcased a video to be used in promoting tourism for the City of Maple Ridge. 600 DELEGATIONS 601 Government Finance Officers Association ("GFOA"} Presentation • Patrice lmpey, Chief Financial Officer and General Manager of Finance, Risk, and Supply Chain Management On behalf of the Government Finance Officers Association ("GFOA") Ms. lmpey recognized the City of Maple Ridge for its excellence in financial reporting. She provided a background on the GFOA and reported that the City of Maple Ridge has been a leader in financial reporting for some time and has been recognized for the last 27 years with the same award. She commented on the City's open government portal and its commitment to transparency for citizens. Council Meeting Minutes February 13, 2018 Page 3 of 8 602 Festivals and Special Events Highlights • Yvonne Chui, Arts and Community Connections Manager The Arts and Community Connections Manager gave a PowerPoint presentation sharing highlights of community festivals and special events which occurred in Maple Ridge throughout 2017 and showcasing events planned for 2018. She provided information on volunteers involved in the various events and advised on how events are brought forward and planned. 650 QUESTIONS FROM THE PUBLIC Note: Questions from the Public are limited to 15 minutes unless extended by a motion approved by the majority of Council Maureen Wong Ms. Wong expressed concern with the alternative approval process in that it seems bureaucratically complex and has been criticized for being poorly advised. She also expressed concern that the process of not responding during the process is considered the same as endorsing the projects put forward. Ms. Wong asked whether there is a more democratic way to run this process. The Corporate Officer provided details on the alternative approval process and outlined pros and cons to the process. Ms. Wong stated that she felt this process is not equally accessible to all and expressed concern with approval by negation. She believes that a more straightforward referendum would have been more appropriate. She also stated that the 30 day time period is not long enough. Acting Mayor Duncan addressed Ms. Wong's concerns and acknowledged the challenges with the process. Joanne Mitchell Ms. Mitchell advised that she has been collecting signatures for the alternative approval process. She asked what the percentage is to turn down proposed projects. The Acting Mayor advised that the percentage is 10%. Ms. Mitchell asked that if the 10% mark is reached will the items then go to referendum or will the answer just be no. The Corporate Officer clarified the next steps in the process should the 10% be reached. Council Meeting Minutes February 13, 2018 Page 4 of 8 Ms. Mitchell expressed concern that the process is been very confusing. She feels that citizens are not aware of the alternative approval process taking place and that the process is not transparent. 700 ITEMS ON CONSENT 701 Minutes 701.1 Development Agreements Committee Meeting • February 6, 2018 701.2 Committees and Commissions of Council • Maple Ridge Social Policy Advisory Committee -May 3, 2017 702 Reports -Nil 703 Correspondence -Nil 704 Release of Items from Closed Council Status -Nil R/2018-095 It was moved and seconded That Items 701.1 and 701.2 on the "Items on Consent" agenda be received into the record. CARRIED 800 UNFINISHEDBUSINESS -Nil 900 CORRESPONDENCE -Nil 1000 BYLAWS-Nil Council Meeting Minutes February 13, 2018 Page 5 of 8 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2017-574-AL, 12791232 Street, Application to Exclude Land from the Agricultural Land Reserve Staff report dated February 13, 2018 providing the option to authorize or not authorize that Application 2017-574-AL, to exclude a remnant parcel of 0.40 hectares (1 acre) from the Agricultural Land Reserve, go forward to the Agricultural Land Commission. R/2018-096 It was moved and seconded That the application be authorized to go forward to the Agricultural Land Commission with a summary of Council's comments and the staff report. CARRIED Councillor Duncan , Councillor Speirs -OPPOSED 1102 2017-527-RZ, 21322 121 Avenue, RS-1 to R-1 Staff report dated February 13, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7 429-2018 to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit future subdivision of approximately two single family lots be given first reading and second reading and be forwarded to Public Hearing. R/2018-097 It was moved and seconded 1) That Bylaw No. 7 429-2018 be given first and second reading, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Road dedication on 121 Avenue as required; ii) Registration of a Restrictive Covenant for Stormwater Management; iii) Registration of a Tree Preservation Protection Covenant; iv) Removal of existing buildings; v) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. Council Meeting Minutes February 13, 2018 Page 6 of 8 vi) In accordance with Council's Community Amenity Contribution (CAC) Program Policy 6.31 this application is subject to a CAC contribution. CARRIED 1103 2016-244-RZ, 11184, 11154 and 11080 240 Street Staff report dated February 13, 2018 recommending that 11184, 11154 and 11080 240 Street Housing Agreement Bylaw No. 7434-2018 be given first, second and third readings. R/2018-098 It was moved and seconded That Bylaw No. 7 434-2018 be given first, second and third readings. CARRIED Financial and Corporate Services (including Fire and Police) -Nil Parks. Recreation & Culture Note: Councillor Robson left the meeting at 7:40 p.m. He did not return. 1151 Festival Support Grant Recommendations 2018 Staff report dated February 13, 2018 recommending that festival support allocations for May 1 to October 31, 2018 be approved. R/2018-099 It was moved and seconded That festival support allocations totaling $76,620 for May 1 to October 31, 2018, as outlined in Attachment 1 to the Festival Grant Program Recommendations -Intake One report dated February 13, 2018, be approved. CARRIED Council Meeting Minutes February 13, 2018 Page 7 of 8 1152 Additional Electrical Access and Lighting in Memorial Peace Park Staff report dated February 13, 2018 recommending that funds be used for new electrical and lighting enhancements to the west side of Memorial Peace Park to improve the efficiency and usage of the overall site. R/2018-100 It was moved and seconded That $70,000 be provided from the 2017 General Revenue annual surplus to fund new electrical and lighting enhancements in Memorial Peace Park. CARRIED 1153 Invitation to Host the 2020, 2021 or 2022 55+ BC Games Staff report dated February 13, 2018 recommending that the invitation received from the BC Seniors Games Society to bid on hosting the 2020, 2021 or 2022 55+ BC Games be respectfully declined. R/2018-101 It was moved and seconded That the invitation received from the BC Seniors Games Society to bid on hosting the 2020, 2021 or 2022 55+ BC Games be respectfully declined. CARRIED Administration 1171 Draft Tourism Strategy Staff report dated February 13, 2018 recommending that the Draft Tourism Strategy be received into the record and that the final Tourism Strategy be brought forward for consideration and approval at a future Council meeting. The Manager of Economic Development reviewed the staff report. Council members provided feedback on the draft tourism strategy. R/2018-102 It was moved and seconded That the Draft Tourism Strategy be received into the record and that the final Tourism Strategy reflecting Council feedback be brought forward for consideration and approval at a future Council meeting. CARRIED Council Meeting Minutes February 13, 2018 Page 8 of 8 Other Committee Issues -Nil 1200 STAFF REPORTS -Nil 1300 OTHER MATTERS DEEMED EXPEDIENT-Nil 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1500 ADJOURNMENT -8:00 p.m. Certified Correct L.~ate Officer Amended as per February 27, 2018 Council Meeting