HomeMy WebLinkAbout2018-05-22 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge
COUNCIL MEETING MINUTES
May 22, 2018
The Minutes of the City Council Meeting held on May 22, 2018 at 7:00 p.m. in the
Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia
for the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor N. Read
Councillor C. Bell
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
Appointed Staff
P. Gill, Chief Administrative Officer
K. Swift, General Manager of Parks, Recreation & Culture
F. Quinn, General Manager Public Works and Development
Services
L. Benson, Director of Corporate Administration
T. Thompson, Chief Financial Officer
C. Carter, Director of Planning
A. Gaunt, Confidential Secretary
Other staff as required
D. Pollock, Municipal Engineer
C. Goddard, Manager of Development and Environmental
Services
A. Kopystynski, Planner 2
R. MacNair, Manager of Bylaw and Licensing Services
Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
100 CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
Item 1108 will be dealt with following Section 650 Questions from the
Public
Council Meeting Minutes
May 22, 2018
Page 2 of 17
300 APPROVAL OF THE AGENDA
R/2018-282
It was moved and seconded
That the May 22, 2018 Council Meeting Agenda be amended to deal with
Item 1108 following Section 650 and that the agenda be approved as
amended.
CARRIED
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of the Special Council Meetings of April 24, 2018 and May 8,
2018 and the Regular Council Meeting of April 24, 2018
R/2018-283
It was moved and seconded
That the minutes of Special Council Meetings of April 24, 2018 and May 8,
2018 and the Regular Council Meeting of April 24, 2018 be adopted as
circulated.
CARRIED
402 Minutes of the Public Hearing of May 15, 2018
R/2018-284
It was moved and seconded
That the minutes of the Public Hearing of May 15, 2018 be adopted as
circulated.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil
600 DELEGATIONS
601 Seniors Network and Alzheimer Society of BC -Dementia Friends
Education Workshops
• Heather Treleaven, Coordinator, Maple Ridge, Pitt Meadows,
Katzie, Seniors Network
Council Meeting Minutes
May 22, 2018
Page 3 of 17
• Heather Cowie, Provincial Coordinator, Dementia-Friendly
Communities, Advocacy & Education Department, Alzheimer
Society of BC
Ms. Treleaven introduced Ms. Cowie.
Ms. Cowie gave a PowerPoint presentation providing information on the
Alzheimer Society of BC. She provided a definition of dementia, outlined
common signs of the illness and spoke to the number of persons in Maple
Ridge diagnosed with dementia. She shared the goal of the Alzheimer
Society to create dementia-friendly communities and outlined steps which
can be taken to allow a community to become dementia-friendly. She
encouraged Council and staff to attend an educational workshop.
650 QUESTIONS FROM THE PUBLIC
The Mayor advised that upon opinion from legal counsel no questions from
the public for Item 1108 will be entertained by Council.
Resident-name and address not provided for the record
The resident asked whether Council is aware of the issues occurring at
3030 Gordon and what has been done in terms of closing the shelter
portion of that facility.
Wendy McRae
Ms. McRae asked whether she can ask questions about the Burnett site at
all.
Norm Forbes
Mr. Forbes asked when Anita Place will be closed down in that it is
supposed to be a park and asked for the latest time period for this to be
done.
Resident -name and address not provided for the record
The resident asked whether persons living at Anita Place will move to
modular housing once it is opened up and what will happen to those who
will not go willingly. The resident also asked what will stop more people
with drug and alcohol issues to continue to move into the area including
Anita Plan. He felt that there is a disproportionate amount of such persons
moving to Maple Ridge and expressed concern that persons currently living
at Anita Place will not relocate to modular housing.
Council Meeting Minutes
May 22, 2018
Page 4 of 17
Rose-Marie Bordeleau
Ms. Bourdelieu asked whether data was found on the number of houses
being sold within School District No. 42.
Resident -name and address not provided for the record
The resident asked why the whole homeless situation cannot be moved to
the Albion area away from neighbourhoods.
Elizabeth Taylor
Ms. Taylor asked whether amenity funds can used to put accessible swings
into the small parks interspersed throughout the community and whether
funding can be provided for that purpose.
The General Manager of Parks, Recreation & Cultural Services advised that
she will investigate the possibility of the resident's suggestion and will
respond to the resident.
Mark Kielan
Mr. Kielan asked whether Council or the Province will be accountable
should situations begin to get out of hand with respect to proposed
facilities which he felt were being pushed onto the community.
R/2018-285
It was moved and seconded
That the Questions from the Public session be extended to allow the
resident waiting to ask a question to proceed.
CARRIED
Resident -name and address not provided for the record
The resident asked if Council or anyone has considered a safe injection site
in Maple Ridge.
Note: Item 1108 was dealt with following Section 650 Questions from the Public
700 ITEMS ON CONSENT
701 Minutes
701.1 Development Agreements Committee Meetings of May 8 and May 15,
2018
Council Meeting Minutes
May 22, 2018
Page 5 of 17
701.2 Meetings of Committees and Commissions of Council
• Community Heritage Commission -April 12, 2018
• Environmental Advisory Committee -November 22, 2017 and January
10,2018
702 Reports
702.1 Disbursements for the month ended April 30, 2018
Staff report dated May 22, 2018 recommending that the disbursements for
the month ended April 30, 2018 be received for information.
702.2 2018 Council Expenses
Staff report dated May 22, 2018 providing an update for Council expenses
recorded to date.
Council Meeting Minutes
May 22, 2018
Page 6 of 17
702.3 Big Feast Bistro + Retail Sidewalk Cafe -11920 227 Street, Maple Ridge
Staff report dated May 22, 2018 providing an update on work to promote
sidewalk cafes and providing details on proposed improvements to the Big
Feast Bistro+ Retail Sidewalk Cafe.
703 Correspondence -Nil
704 Release of Items from Closed Council Status -Nil
R/2018-286
It was moved and seconded
That Items 701.1, 701.2, 702.1, 702.2 and 702.3 on the "Items on
Consent" agenda be received into the record.
800 UNFINISHED BUSINESS -Nil
900 CORRESPONDENCE -Nil
1000 BYLAWS
Note: Item 1001 is from the May 15, 2018 Public Hearing
Bylaws for Third Reading
1001 2016-055-RZ, 23183 136 Avenue
CARRIED
1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 7446-2018
To amend Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 2 -
Land Use Plan, and Figure 3A -Blaney Hamlet, from Institutional,
Conservation, Medium/High Density Residential to Medium/High Density
Residential and Conservation
To amend Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 4 -
Trails / Open Space to Add to Conservation, Remove From Conservation
and Add To Trail
Third reading
Council Meeting Minutes
May 22, 2018
Page 7 of 17
R/2018-287
It was moved and seconded
That Bylaw No. 7 446-2018 be given third reading.
1001.2 Maple Ridge Zone Amending Bylaw No. 7238-2016
CARRIED
To rezone from A-2 (Upland Agricultural) to RM-1 (Townhouse Residential);
the current application is to permit the construction of approximately 54
townhouse units.
Third reading
Note: Councillor Duncan excused herself from discussion on Item 1002 at 10:46
p.m. as she lives in the vicinity of the application. She did not vote on Item
1001.2 as she had left the meeting.
R/2018-288
It was moved and seconded
That Bylaw No. 7238-2016 be given third reading.
CARRIED
Bylaws for Adoption
1002 2015-297-RZ, 23025, 23054, 23060, 23070, 23075, 23089 and 23095
Lougheed Highway and 11305, 11383, 11428 and 11438 232 Street
1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7331-2017
To designate from Conservation and Urban Residential to Urban
Residential, Commercial, Conservation and Park and to remove from
Conservation and add to Conservation
Adoption
R/2018-289
It was moved and seconded
That Bylaw No. 7331-2017 be adopted.
CARRIED
Council Meeting Minutes
May 22, 2018
Page 8 of 17
1002.2 Maple Ridge Zone Amending Bylaw No. 7183-2015
To rezone from RS-3 (One Family Rural Residential) to R-2 (Urban
Residential District), RM-1 (Townhouse Residential), C-1 (Neighbourhood
Commercial) and P-1 (Park and School) to permit future construction of a
two phased townhouse complex totaling 252 units, a commercial/rental
apartment building and two single residential pockets of 84 lots.
Adoption
R/2018-290
It was moved and seconded
That Bylaw No. 7183-2015 be adopted.
CARRIED
Note: Councillor Duncan retuned to the meeting at 10:52 p.m .
1003 2016-336-RZ, 11300 and 11250 240 Street
1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7396-2017
To designate from Medium Density Residential to Conservation and to add
to Conservation
Adoption
R/2018-291
It was moved and seconded
That Bylaw No. 7396-2017 be adopted.
CARRIED
1003.2 Maple Ridge Zone Amending Bylaw No. 7287-2016
To rezone from RS-3 (One Family Rural Residential) to RM -1 (Townhouse
Residential) and R-2 (Urban Residential District) to permit subdivision into
5 lots and construction of a 54 unit townhouse development
Adoption
R/2018-292
It was moved and seconded
That Bylaw No. 7287-2016 be adopted.
CARRIED
Council Meeting Minutes
May 22, 2018
Page 9 of 17
1004 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7 456-2018
To amend the fine schedule to coincide with the amendments to the Maple
Ridge Soil Deposit Regulation Bylaw
Adoption
R/2018-293
It was moved and seconded
That Bylaw No. 7 456-2018 be adopted.
CARRIED
1100 REPORTS AND RECOMMENDATIONS
Public Works and Development Services
1101 2018-012-AL, 23795 Dewdney Trunk Road, Application to Exclude Land
from the Agricultural Land Reserve
Staff report dated May 22, 2018 providing options for consideration
pertaining to Application 2018-012-AL to exclude approximately 0.2
hectares (0.5 acres) of land from the Agricultural Land Reserve.
R/2018-294
It was moved and seconded
That Application 2018-012-AL be authorized to go forward to the
Agricultural Land Commission with a summary of Council's comments and
the staff report.
CARRIED
1102 2018-142-AL, 12811256 Street, Application for Non-farm Use Within the
Agricultural Land Reserve
Staff report dated May 22, 2018 recommending that Application 2018-
142-AL to permit temporary residential use on land within the Agricultural
Land Reserve be authorized to proceed to the Agricultural Land
Commission.
R/2018-295
It was moved and seconded
That application 2018-142-AL be authorized to proceed to the Agricultural
Land Commission.
CARRIED
Council Meeting Minutes
May 22, 2018
Page 10 of 17
1103 2018-041-RZ, 11607, 11621 and 11633 Burnett Street, RS-1 to RM-2
Staff report dated May 22, 2018 recommending that Maple Ridge Zone
Amending Bylaw No. 7 444-2018 to rezone from RS-1 (One Family Urban
Residential) to RM-2 (Medium Density Apartment Residential) to permit a
five storey condominium building be given first reading and that the
applicant provide further information as described on Schedules A, C, D, E
and F of the Development Procedures Bylaw No. 5879-1999.
R/2018-296
It was moved and seconded
1104
In respect of Section 4 75 of the Local Government Act, requirement for
consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is required
with specifically:
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered
by the plan;
iii. The Council of any municipality that is adjacent to the area covered by
the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvements District
Boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be
required in respect of this matter beyond the early posting of the proposed
Official Community Plan amendments on the City's website, together with
an invitation to the public to comment, and;
That Bylaw No. 7 444-2018 be given first reading; and
That the applicant provide further information as described on Schedules
A, C, D, E, and F of the Development Procedures Bylaw No. 5879-1999.
CARRIED
2016-336-DVP, 11300 and 11250 240 Street
Staff report dated May 22, 2018 recommending that the Corporate Officer
be authorized to sign and seal 2016-336-DVP to vary front yard, rear yard
and side yard setbacks to permit a 5 lot single family subdivision and a 54
unit townhouse development.
Council Meeting Minutes
May 22, 2018
Page 11 of 17
R/2018-297
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2016-336-DVP
respecting property located at 11300 & 11250 240 Street.
CARRIED
1105 2016-336-DP, 11300 and 11250 240 Street
Staff report dated May 22, 2018 recommending that the Corporate Officer
be authorized to sign and seal 2016-336-DP to permit a 5 lot single family
subdivision and a 54 unit townhouse development.
R/2018-298
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2016-336-DP
respecting property located at 11300 240 & 11250 240 Street.
CARRIED
1106 2018-126-DVP, 26625 96 Avenue
Staff report dated May 22, 2018 recommending that the Corporate Officer
be authorized to sign and seal 2018-126-DVP to increase the area and
depth of the farm home plate and to increase the maximum depth from the
lot line that abuts the fronting road to any portion of the one-family
residential use to permit construction of a single family house.
R/2018-299
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2018-126-DVP
respecting property located at 26625 96 Avenue.
CARRIED
1107 2016-320-DP, 11307 Maple Crescent
Staff report dated May 22, 2018 recommending that the Corporate Officer
be authorized to sign and seal 2016-320-DP to permit construction of a
mini-warehouse.
Council Meeting Minutes
May 22, 2018
Page 12 of 17
R/2018-300
It was moved and seconded
Note:
1108
That the Corporate Officer be authorized to sign and seal 2016-320-DP
respecting property located at 11307 Maple Crescent.
CARRIED
Item 1108 was dealt with prior to Section 650 Questions from the Public
2018-145-RZ, 11749 and 11761 Burnett Street, RS-1 to P-7
Staff report dated May 22, 2018 recommending that Maple Ridge Zone
Amending Bylaw No. 7 461-2018 to rezone from RS-1 (One Family Urban
Residential) to P-7 (Shelter and Supportive Housing) to allow shelter use
and supportive housing be given first reading and that the applicant
provide further information as described on Schedules A and E of the
Development Procedures Bylaw No. 5879-1999.
The Director of Planning advised and provided clarification on the rezoning
process in general and how the process will be carried out for this
application. She provided specific information on the application and
advised on requirements being requested of the applicant during the
rezoning process.
A. Kopystynski, Planner gave a PowerPoint presentation providing the
following information:
• Application Information
• Site Characteristics
• Subject Map
• Official Community Plan Context
• Neighbourhood Plan Context
• Development Process
• Official Community Plan Analysis
• Zoning Analysis
• Expanded Consultation Process
• Site and Landscaping Plan
• Preliminary Building Elevations
• Preliminary Renderings of Building
Council Meeting Minutes
May 22, 2018
Page 13 of 17
Naomi Brunemeyer, Regional Director, BC Housing gave a PowerPoint
presentation providing the following information:
• Site Context
• Architectural Expression to allow project to blend into the community
• Aerial View of how the site will be organized
• Landscape Design
• Building Program; outlines what is currently on the existing Salvation
Army site and compares that facility to the proposed facility
• Community need in Maple Ridge; statistics according to the 2017
Homeless Count in Metro Vancouver; the Ridge Meadows area
• Housing continuum in the BC Housing mandate
Darrell Pilgrim, Executive Director, The Salvation Army Ridge Meadows
Ministries continued the PowerPoint presentation and provided the
following information on the shelter component of the proposed facility:
• History of the Maple Ridge Salvation Army Shelter
• Services to be provided to those accessing the Salvation Army
support system in the proposed facility
• Transitional Housing and regulations
• Supportive Housing and regulations
• Focus on safety of neighbours, staff and clients
A full question and answer discussion session was held with the
representatives of BC Housing Naomi Brunemeyer, Regional Director,
Dominic Flanagan, Executive Di rector, Strategic Initiatives on
Homelessness and Darrell Pilgrim, Executive Director, the Salvation Army
Ridge Meadows Ministries responding to questions and concerns of
Council.
R/2018-301
It was moved and seconded
In respect of Section 4 75 of the Local Government Act, requirement for
consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is required
with specifically:
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered
by the plan;
iii. The Council of any municipality that is adjacent to the area covered by
the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvements District
Boards; and
vi. The Provincial and Federal Governments and their agencies.
Council Meeting Minutes
May 22, 2018
Page 14 of 17
Note:
1109
and in that regard it is recommended that additional consultation be
required by expanding the notification area for the Development
Information Meeting (DIM) and Public Hearing; having a facilitator retained
at the cost of the applicant to attend and observe the DIM; more detailed
notice information published in the newspaper and sent out within the
notification; and implementing a "Good Neighbour Agreement", in respect
of this matter and the early posting of the proposed Official
Community Plan amendments on the City's website, together with an
invitation to the public to comment; and;
That Bylaw No. 7 461-2018 be given first reading; and
That the applicant provide further information as described on Schedules A
and E of the Development Procedures Bylaw No. 5879-1999.
Mayor Read, Councillor Bell, Councillor Masse,
Councillor Robson, Councillor Shymkiw -OPPOSED
DEFEATED
The meeting was recessed at 10:39 p.m. and reconvened at 10:44 p.m.
Award of Contract ITT-EN18-19: 20300 Block of Hampton Street -Utility
and Road Construction, Local Area Service
Staff report dated May 22, 2018 recommending that Contract ITT-EN18-19:
20300 Block of Hampton Street -Utility and Road Construction, Local Area
Service be awarded to Summit Earthworks Inc., that the Financial Plan be
amended to increase the project budget and that the Corporate Officer be
authorized to execute the contract.
R/2018-302
It was moved and seconded
That Contract ITT-EN18-19: 20300 Block of Hampton Street -Utility and
Road Construction, Local Area Service, be awarded to Summit Earthworks
Inc. in the amount of $806,462.50 excluding taxes; and
That the Financial Plan be amended to increase the project budget by
$200,000.00; and further
That the Corporate Officer be authorized to execute the contract.
CARRIED
Council Meeting Minutes
May 22, 2018
Page 15 of 17
1110 Award of Contract: ITT-EN18-21, 232 Street Road and Drainage
Improvements (132 Avenue to Silver Valley Road)
Staff report dated May 22, 2018 recommending that Contract ITT-EN18-21,
232 Street Road and Drainage Improvements (132 Avenue to Silver Valley
Road) be awarded to MRC Total Build LP by its General Partner MRC Total
Build Ltd; that a construction contingency be approved to address potential
variations in field conditions; that the McElhanney Consulting Services Ltd.
contract for Engineering Design Services for 232 Street Preliminary and
Detailed Design (132 Avenue to Silver Valley road) be amended to
increase the budget and that the Corporate Officer be authorized to
execute the contract.
R/2018-303
It was moved and seconded
That Contract ITT-EN18-21, 232 Street Road and Drainage Improvements
(132 Avenue to Silver Valley Road), be awarded to MRC Total Build LP by its
General Partner MRC Total Build Ltd . in the amount of $5,079,856.94
excluding taxes; and
That a construction contingency of $800,000.00 be approved to address
potential variations in field conditions; and
That the McElhanney Consulting Services Ltd. contract for Engineering
Design Services for 232 Street Preliminary and Detailed Design (132
Avenue to Silver Valley Road), be amended to increase the budget by
$420,000.00 for contract administration, construction inspection and
support services during construction to a total of $735,855.00; and further
That the Corporate Officer be authorized to execute the contracts.
CARRIED
1111 Proposed Wildlife and Vector Control Bylaw No. 7 437-2018
Staff report dated May 22, 2018 recommending that Wildlife and Vector
Control Bylaw No. 7 437-2018 to provide for prevention of wildlife
attractants and vector control against spread of diseases be given first,
second and third readings.
R/2018-304
It was moved and seconded
That Bylaw No. 7437-2018 be given first, second and third readings.
CARRIED
Council Meeting Minutes
May 22, 2018
Page 16 of 17
1151
Financial and Corporate Services (including Fire and Police) -Nil
Parks. Recreation & Culture
Maple Ridge Sport Network
Staff report dated May 22, 2018 recommending that the Sport Network
Terms of Reference be endorsed and that a proposed Sport and Physical
Activity Strategy Implementation Plan be provided.
R/2018-305
It was moved and seconded
1171
That Item 1151 Maple Ridge Sport Network be deferred to an upcoming
Council Workshop Meeting.
CARRIED
Administration
Maple Ridge Tourism Advisory Committee Bylaw
Staff report dated May 22, 2018 recommending that Maple Ridge Tourism
Advisory Committee Bylaw No. 7 459-2018 to establish a Tourism Advisory
Committee be given first, second and third reading.
R/2018-306
It was moved and seconded
1172
That Bylaw No. 7 459-2018 be given first, second and third reading.
CARRIED
Partnering Agreement -Employment Land Investment Incentive Program
Staff report dated May 22, 2018 recommending that the Corporate Officer
be authorized to execute Partnering Agreements with Burnaby Saw Service
Ltd. under building permit number 17-121540.
R/2018-307
It was moved and seconded
That the Corporate Officer be authorized to execute a Partnering Agreement
with Burnaby Saw Service Ltd. under building permit number 17-121540 in
the amount of $5392.10.
CARRIED
Council Meeting Minutes
May 22, 2018
Page 17 of 17
1173 Joint Municipal Emergency Program
Staff report dated May 22, 2018 recommending that staff be directed to
draft a new five-year Joint Municipality Emergency Program (JMEP)
agreement with the City of Pitt Meadows.
R/2018-308
It was moved and seconded
That staff be directed to draft a new five-year Joint Municipality Emergency
Program (JMEP) agreement with the City of Pitt Meadows and bring it back
to Council for consideration.
CARRIED
Other Committee Issues -Nil
1200 STAFF REPORTS -Nil
1300 OTHER MATTERS DEEMED EXPEDIENT-Nil
1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil
1500 ADJOURNMENT -11:14 p.m.
~ ~
N. Read, Mayor
Certified Correct
L. Benson, Corporate Officer