The URL can be used to link to this page

Home My WebLink About2020-04-28 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES April 28, 2020 The Minutes of the City Council Meeting held on April 28, 2020 at 7:00 p.m. in the Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services D. Pollock, General Manager Engineering Services • C. Crabtree, Acting General Manager Corporate Services S. Nichols, Corporate Officer T. Thompson, Chief Financial Officer Other Staff as Required L. Benson, Senior Policy and Sustainability Analyst S. Cote-Rolvink, Chief Building Official C. Goddard, Director of Planning M. Lewis, Executive Director of Human Resources M. McMullen, Manager of Development & Environmental Services M. Orsetti, Director of Bylaw & Licensing Services Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Council members participated electronically. 100 CALL. TO ORDER 200 AMENDMENTS TO THE AGENDA Addition to Item 704 -items to be released from Closed Council Status; and, Withdrawal of the following items • Item 1006: 2015-318-RZ, 11650 224 Street Adoption of Maple Ridge Official Community Plan Amending Bylaw No. 7329-2017 and Maple Ridge Zone Amending Bylaw no. 7198-2015 • Item 1008: Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Amending Bylaw NO. 7632-2020 • Item 1102: 2015-318-DP/DVP, 11650 224 Street Council Meeting Minutes April 28, 2020 Page 2 of 15 300 APPROVAL OF THE AGENDA R/2020-167 It was moved and seconded That the agenda of the Regular Council Meeting of April 28, 2020 be amended with the addition of an item to Item 704 Release of Items from Closed and the withdrawal of Item 1006 2015-318-RZ, 11650 224 Street, Item 1008 Heritage Designation and Revitalization and Tax Exemption Agreement Amending Bylaw and Item 1102 2015-318-DP/DVP, 11650 224 Street; and, That the agenda as amended be approved. CARRIED 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of April 14, 2020 R/2020-168 It was moved and seconded That the minutes of the Regular Council Meeting of April 14, 2020 be adopted as amended by adding that Councillor Duncan was absent at the start of the meeting "due to technical difficulties" to the Note of the minutes. CARRIED 402 Report of the Public Hearing of April 21, 2020 R/2020-169 It was moved and seconded That the report of the Public Hearing of April 21, 2020 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 600 DELEGATIONS -Nil Council Meeting Minutes April 28, 2020 Page 3 of 15 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of • April 9, 2020 • April 15, 2020 • April 23, 2020 701.2 Minutes of Meetings of Committees and Commissions of Council • Social Policy Advisory Committee -January 8, 2020 • Agricultural Advisory Committee -January 30, 2020 • Public Art Steering Committee -February 6, 2020 • Environmental Advisory Committee -February 12, 2020 • Advisory Design Panel -March 18, 2020 702 Reports 702.1 Disbursements for the month ended March 31, 2020 703 704 Staff report dated April 28, 2020 providing information on Disbursements for the month ended March 31, 2020. Correspondence -Nil Release of Items from Closed Council Status 1. From the July 2, 2019 Closed Council Meeting Item 04.02 Silver Valley Pump Station: Sale of City Land & Acquisition Update 2. From the July 23, 2019 Closed Council Meeting Item 04.01-Request for Expressions of Interest Outcomes and Other Affordable Housing Development Partnership Considerations That staff be directed to convene a rn~pping exercise to identify key existing support services and identify service gaps in the City, in order to advance the work with BC Housing and the Fraser Health Authority and to inform the evaluation of Request For Expression of Interest submissions, the funding for which should-not exceed $80,000 and should be drawn from the Community Safety Plan Reserve Fund. .Council Meeting Minutes April 28, 2020 Page 4 of 15 705 Recommendation to Receive Items on Consent R/2020-170 It was moved and seconded That items on the "Items for Consent" agenda be received into the record. CARRIED 800 UNFINISHED BUSINESS Note: Item 801 was forwarded at the January 14, 2020 Council Workshop Meeting 801 Access Management Policy 9.14 Staff report dated April 28, 2020 recommending that Access Management Policy 9.14 to designate major and minor arterial roadways and identify when access can be considered and when alternative access will be required be adopted. R/2020-171 Moved and seconded That Access Management Policy 9.14 be adopted. 900 CORRESPONDENCE -Nil 1000 BYLAWS Note Items 1001 to 1005 are from the April 21, 2020 Public Hearing Bylaws for Third Reading 1001 2014-069-RZ, 20894 Lougheed Highway CARRIED 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 7118-2014 Official Community Plan amendment to re-designate land use from Urban Residential and Conservation to Commercial and Conservation to allow the proposed CS-1 (Service Commercial) zoning and to adjust the Conservation boundary. R/2020-172 Moved and seconded That Official Community Plan Amending Bylaw No. 7118-2014 be given third reading. CARRIED Council Meeting Minutes April 28, 2020 Page 5 of 15 1001.2 Maple Ridge Zone Amending Bylaw No. 7119-2014 To rezone from RS-1 (One Family Urban Residential) to CS-1 (Service Commercial). The current application is to permit future construction of a mixed use building with five commercial lease units at ground level, and one residential unit above. R/2020-173 Moved and seconded That Zone Amending Bylaw No. 7119-2014 be given third reading. CARRIED 1002 2017-262-RZ, 11060 Cameron Court 1002.1 Official Community Plan Amending Bylaw No. 7620-2020 Official Community Plan amendment to amend areas designated Low Density Residential and to adjust the Conservation boundary. R/2020-174 Moved and seconded That Official Community Plan Amending Bylaw No. 7620-2020 be given third reading. CARRIED Councillor Duncan -OPPOSED 1002.2 Maple Ridge Zone Amending Bylaw No. 7409-:2017 To rezone from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban (Half Acre) Residential) zone utilizing the Density Bonus to allow the development of RS-1b (One Family Urban (Medium Density) Residential) sized single family lots of 557m2. The current application is to permit a future subdivision of approximately 18 lots utilizing Density Bonus provisions. R/2020-175 Moved and seconded That Zone Amending Bylaw No. 7 409-2017 be given third reading. CARRIED Councillor Dunr.ar1 requested t hat the vote on the question for Item 1002.2 be recalled as she had voted on the incorrect item. Council by majority consent recalled the vote on the question. Council Meeting Minutes April 28, 2020 Page 6 of 15 R/2020-176 Moved and seconded That Zone Amending Bylaw No. 7 409-2017 be given third reading. Councillor Duncan -OPPOSED 1003 2018-159-RZ, 24331110 Avenue and 24315 110 Avenue CARRIED 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7624-2020 Official Community Plan amendment to amend areas designated Low Density Residential and to adjust the Conservation boundary. R/2020-177 Moved and seconded That Official Community Plan Amending Bylaw No. 7624-2020 be given third reading. CARRIED Councillor Duncan -OPPOSED 1003.2 Maple Ridge Zone Amending Bylaw No. 7 463-2018 To rezone from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban (Half Acre) Residential) zone utilizing the Density Bonus to allow the development of RS-1b (One Family Urban (Medium Density) Residential) sized single family lots of 557m2. The current application is to permit a future subdivision of approximately 19 lots utilizing Density Bonus provisions. R/2020-178 Moved and seconded That Zone Amending Bylaw No. 7 463-2018 be given third reading. CARRIED Councillor Duncan -OPPOSED Council Meeting Minutes April 28, 2020 Page 7 of 15 1004 2018-160-RZ, 24387 110 Avenue 1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 7625-2020 Official Community Plan amendment to amend areas designated Low Density Residential and adjust the Conservation boundary. R/2020-179 Moved and seconded That Official Community Plan Amending Bylaw No. 7625-2020 be given third reading. CARRIED Councillor Duncan -OPPOSED 1004.2 Maple Ridge Zone Amending Bylaw No. 7464-2018 To rezone from RS-3 (One Family Rural Residential) to RS-id (One Family Urban (Half Acre) Residential) zone utilizing the Density Bonus to allow the development of RS-1b (One Family Urban (Medium Density) Residential) sized single family lots of 557m2. The current application is to permit a future subdivision of approximately 12 lots utilizing Density Bonus provisions. R/2020-180 Moved and seconded That Zone Amending Bylaw No. 7 464-2018 be given third reading. CARRIED Councillor Duncan -OPPOSED 1005 2019-067-RZ, 23250 Silver Valley Road and 23267 137 Avenue 1005.1 Maple Ridge Official Community Plan Amending Bylaw No. 7554-2019 Official Community Plan amendment to re-designate land uses to Medium Density Residential to allow for the proposed R-1 (Residential District) zoning. R/2020-181 Moved and seconded That Official Community Plan Amending Bylaw No. 7554-2019 be given third -. read ing. CARRIED Council Meeting Minutes April 28, 2020 Page 8 of 15 1005.2 Maple Ridge Zone Amending Bylaw No. 7547-2019 To rezone from RS-3 (One Family Rural Residential) and R-1 (Residential District) to R-1 (Residential District). The current application is to permit a future subdivision of approximately 6 lots. R/2020-182 Moved and seconded That Zone Amending Bylaw No. 7547-2019 be given third reading. CARRIED Bylaws for Adoption 1006 2015-318-RZ, 11650 224 Street This item was removed from the agenda. Note: Councillor Robson declared a conflict of interest and left the meeting for discussion of Item 1007 at 7:26 p.m. 1007 2017-572-RZ, 11703 Fraser Street and Lot A District Lot 398 Group 1 New Westminster District Plan EPP88989 Staff report dated April 28, 2020 recommending adoption 1007.1 Maple Ridge Official Community Plan Amending Bylaw No. 7550-2019 Official Community Plan amendment to re-designate the easterly portion of subject property (11703 Fraser Street) from Ground-Oriented Multi-Family to Low-Rise Apartment. R/2020-183 Moved and seconded That Official Community Plan Amending Bylaw No. 7550-2019 be adopted. CARRIED 1007.2 Maple Ridge Zone Amending Bylaw No. 7422-2018 To rezone the easterly portion of the subject property from RM-1 (Townhouse Residential) to RM-2 (Medium Density Apartment Residential). The current application is to permit future construction of a 57 unit apartment building with underground parking. Adoption R/2020-184 Moved and seconded That Zone Amending Bylaw No. 7 422-2018 be adopted. CARRIED Council Meeting Minutes April 28, 2020 Page 9 of 15 Note: Councillor Robson returned to the meeting at 7:28 p.m. 1008 Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Amending Bylaw No. 7632-2020 This item was removed from the agenda. 1009 Maple Ridge Revenue Anticipation Borrowing Bylaw No. 7633-2020 To allow the City of Maple Ridge to access temporary funds to meet financial obligations in the event of unanticipated delays in receiving revenues and property taxes. R/2020-185 Moved and seconded That Revenue Anticipation Borrowing Bylaw No. 7633-2020 be adopted. CARRIED 1010 Maple Ridge Sign Bylaw No. 7630-2020 To regulate signs within the City of Maple Ridge. R/2020-186 Moved and seconded That Sign Bylaw No. 7630-2020 be adopted. CARRIED 1011 Maple Ridge Bylaw Notice Enforcement Bylaw No. 7626-2020 To allow the City of Maple Ridge staff to issue tickets more efficiently and address disputes in a fair and equitable manner. R/2020-187 Moved and seconded That Bylaw Notice Enforcement Bylaw No. 7626-2020 be adopted. CARRIED Councillor Duncan -OPPOSED Council Meeting Minutes April 28, 2020 Page 10 of 15 1012 Maple Ridge 20300 Block Hampton Street Extension Bylaw No. 7616-2020 To establish a Local Area Service for 20300 Block Hampton Street Extension. R/2020-188 Moved and seconded That 20300 Block Hampton Street Extension Bylaw No. 7616-2020 be adopted. CARRIED 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2020-010-RZ, 12.386 Dawson Place and 12397 Laity Street, RS:-1 to R-1 and RS-1b Staff report dated April 21, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7617-2020 to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) and RS-1b (One Family Urban [Medium Density] Residential) to permit a future subdivision of approximately nine single family lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with information required for a Subdivision application. R/2020-189 Moved and seconded 1. That Zone Amending Bylaw No. 7617-2020 be given first reading; and 2. That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 1102 2015-318-DP/DVP, 11650 224 Street Note: Item 1102 has been withdrawn. Awaiting applicant completion of Rezoning ::::mJ Development Permit issuance conditions. Council Meeting Minutes April 28, 2020 Page 11 of 15 1103 2017-572-DP/DVP, 11703 Fraser Street Staff report dated April 21, 2020 recommending that the Corporate Officer be authorized to sign and seal 2017-572-DVP to provide property line, building height and retaining wall height variances and that the Corporate Officer be authorized to sign and seal 2017-572-DP to permit construction of a five-storey residential apartment building. The Corporate Officer advised that 19 notices were mailed in relation to this application and no correspondence was received in response. R/2020-190 Moved and seconded 1. That the Corporate Officer be authorized to sign and seal 2017-572-DVP respecting the property located at 11703 Fraser Street; and 2. That the Corporate Officer be authorized to sign and seal 2017-572-DP respecting the property located at 11703 Fraser Street. CARRIED Corporate Services Note: Item 1131 was forwarded from the April 7, 2020 Committee of the Whole Meeting 1131 Council Conduct Bylaw No. 7637-2020 Staff report dated April 28, 2020 recommending that Council Conduct Bylaw No. 7637-2020 be given first, second and third readings. The Senior Policy and Sustainability Analyst provided a summary presentation on the development timeline, purpose and complaint process contained in the proposed bylaw. Staff responded to questions from Council. Note: Councillor Mead us left the meeting at 8:52 p.m. due to technical difficulty. The Mayor paused the discussion to allow the technical issue to be dealt with. Councillor Meadus returned to the meeting at 8:55 p.m. R/2020-191 rviovij d and ~econc.Jed That Council Conduct Bylaw No. 7637-2020 be given first, second and third readings. CARRIED Councilor Duncan, Councillor Robson and Councillor Yousef -OPPOSED Council Meeting Minutes April 28, 2020 Page 12 of 15 Parks. Recreation & Culture ,. Note: Councillor Yousef left the meeting at 9:39 p.m. 1151 Albion Community Centre Project and Grant Funding Update Staff report dated April 21, 2020 recommending that detailed pricing for the construction of Phase Two of the Albion Community Centre be obtained for final consideration. R/2020-192 Moved and seconded Note: That detailed pricing for the Construction of Phase Two of the Albion Community Centre be obtained and brought back to Council for consideration. CARRIED Councillor Duncan left the meeting for discussion of Items 1152 and 1153 at 9:41 p.m. due to a conflict of interest as she lives in the vicinity of the tennis courts. 1152 Thomas Haney Secondary School Tennis Courts Renovation -Construction Agreement Staff report dated April 21, 2020 recommending that the draft Construction Agreement for Thomas Haney Secondary School Tennis Courts be approved in principle and that the Corporate Officer be authorized to execute the finalized agreement. R/2020-193 Moved and seconded That the draft Construction Agreement for Thomas Haney Secondary School Tennis Courts be approved in principle; and That the Corporate Officer be authorized to execute the finalized agreement. CARRIED 1153 Thomas Haney Tennis Court Surface Restoration -Award of Contract Sti=i ff report dated April 21,··2020 recommending that Contract ITT-PL20 12: Tennis Court Surface Restoration at Thomas Haney Secondary School be awarded to Action Holdings T/A Custom Blacktop Co., that a contingency be authorized and that the Corporate Officer be authorized to execute the contract. Amended as per the May 12, 2020 Council Meetin~ Council Meeting Minutes April 28, 2020 Page 13 of 15 R/2020-194 Moved and seconded That Contract ITT-PL20-12: Tennis Courts Restoration at Thomas Haney Secondary School be awarded to Action Holdings T/A Custom Blacktop Co. for a total contract amount of $169,875.00 excluding taxes, plus a contingency of $17,000 be authorized; and That the Corporate Officer be authorized to execute the contract. CARRIED Councillor Robson -OPPOSED Note: Councillor Duncan returned to the meeting at 9:42 p.m. Note: Councillor Yousef returned to the meeting at 9:45 p.m. 1154 Southwest Haney Park: Neighbourhood Park Construction -Award of Contract Staff report dated April 21, 2020 recommending that Contract ITT-PL20-09: SW Haney Park: Neighbourhood Park Construction be awarded to Cedar Crest Lands (BC) Ltd. that a contingency be authorized, that the next Financial Plan be amended to include remaining site remediation costs, and that the Corporate Officer be authorized to execute the contract. R/2020-195 Moved and seconded That Contract ITT-PL20-09: SW Haney Park: Neighbourhood Park Construction be awarded to Cedar Crest Lands (BC) Ltd. for a total contract amount of $397,000.00 excluding taxes, and a contingency of $20,000 be authorized; and That the next Financial Plan be amended to include $130,000.00 from Accumulated Surplus for the remaining site remediation costs; and further That the Corporate Officer be authorized to execute the contract. CARRIED Administration (including Fire and Police) -Nil Other Committee Issues -Nil Council Meeting Minutes April 28, 2020 Page 14 of 15 1200 STAFF REPORTS 1201 Golden Ears Curling Facility Chiller Replacement -Award of Contract Staff report dated April 28, 2020 recommending that the contract for the Golden Ears Curling facility chiller replacement be awarded to Fraser Valley Refrigeration, that a contingency be established for the project and that the Corporate Officer be authorized to execute the contract. R/2020-196 Moved and seconded That the Contract for the Golden Ears Curling facility chiller replacement be awarded to Fraser Valley Refrigeration in the amount of $222,162.00 plus taxes; and That a contingency of $45,000.00 be established for this project; and further That the Corporate Officer be authorized to execute the contract. CARRIED 1202 Financial Plan and Property Taxes Update The Chief Financial Officer provided a summary presentation and responded to questions from Council. 1202.1 2020-2024 Financial Plan Amending Bylaw Staff report dated April 28, 2020 recommending that Maple Ridge 2020- 2024 Financial Plan Amending Bylaw No. 7639-2020 be given first, second and third readings. R/2020-197 Moved and seconded That Items 1202.1, 1202.2 and 1202.3 be considered concurrently as opposed to separately. CARRIED R/2020-198 Moved and seconded That 2020-2024 Financial Plarr ·Amending-Bylr:w:1 No. -7639-2020 be given first, second and third readings; and That 2020 Property Tax Rates Bylaw No. 7640-2020 be given first, second and third readings; and further Council Meeting Minutes April 28, 2020 Page 15 of 15 That 2020 Property Tax Penalty Date Bylaw No. 7642-2020 be given first, second and third readings. CARRIED 1300 OTHER MATTERS DEEMED EXPEDIENT 1400 PUBLIC QUESTION PERIOD There were no speakers on line for public question period. 1500 MAYOR AND COUNCILLORS' REPORTS The Mayor and Council members provided their reports on activities participated in during the past few weeks. Note: The Mayor re-opened the Public Question Period at 10:34 p.m. There were two speakers who questioned the content and timing of the Council Conduct Bylaw. 1600 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1700 ADJOURNMENT -10:47 p.m. Certified Correct