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HomeMy WebLinkAbout2020-12-08 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES December 8, 2020 The Minutes of the City Council Meeting held on December 8, 2020 at 7:00 p.m. held virtually and hosted in the Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, Acting General Manager Corporate Services D. Pollock, General Manager Engineering Services S. Nichols, Corporate Officer T. Thompson, Chief Financial Officer Other Staff as Required C. Goddard, Director of Planning Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Councillor Duncan, Councillor Robson and Councillor Yousef participated electronically. The Mayor chaired the meeting from Council Chambers. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA R/2020-490 It was moved and seconded That the agenda of the Regular Council Meeting of December 8, 2020 be adopted as circulated . CARRIED Council Meeting Minutes December 8, 2020 Page 2 of 13 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of November 24, 2020 R/2020-491 It was moved and seconded That the minutes of the Regular Council Meeting of November 24, 2020 be adopted as circulated. CARRIED 402 Report of the Public Hearing of December 1, 2020 R/2020-492 It was moved and seconded That the report of the Public Hearing of December 1, 2020 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 600 DELEGATIONS 601 FortisBC -Rethinking BC's Lower Carbon Future Darin Wong, Community and Indigenous Relations Manager, FortisBC provided a detailed presentation on work being done by FortisBC to reduce greenhouse gas emissions by the year 2030 and responded to questions from Council. 700 ITEMS ON CONSENT 701 Minutes 701.1 Meetings of the Development Agreements Committee • November 25, 2020 702 Reports 702.1 Disbursements for the month ended October 31, 2020 Staff report dated December 8, 2020 providing information on disbursements for the month ended October 31, 2020. Council Meeting Minutes December 8, 2020 Page 3 of 13 702.2 2020 Council Expenses Staff report dated December 8, 2020 providing information on Council expenses recorded to October 31, 2020. 703 Correspondence -Nil 704 Release of Items from Closed Council Status The following items were released from Closed Council status at the December 1, 2020 Closed Council Meeting 04.03 Re-appointments to the Board of Variance of Ryan Carpenter, Tamara Leginus, Kevin Urbas and Robert Whitlock 04.04 Community Heritage Commission Membership Appointment of Romana Osborne 04.05 Economic Development Committee Membership Appointment of Mehdi Vezvaei 04.06 Parks, Recreation and Culture Advisory Committee Membership Appointments of Karla Tamondong, Carolyn Gosling, Cass Macleod, Stephen Von Sychowsk and Clayton Maitland 04.07 Public Art Steering Committee Membership Appointment of Leigh Smith 04.08 Social Policy Advisory Committee Membership Appointment of Sim Khurme 705 Recommendation to Receive Items on Consent R/2020-493 It was moved and seconded That item 702.2 "Council Expenses" be removed from the "Items on Consent" for discussion; and, That the remainder of the items on the "Items for Consent" agenda of the December 8, 2020 Council Meeting be received into the record. CARRIED Councillor Duncan -OPPOSED Councillor Svendsen requested the opportunity to turn in his City issued cell phone. Staff reminded Council that staff had previously requested that Council use their City issued devices for City business. Both Councillor Svendsen and Councillor Meadus advised that they would be turning in their City devices for redeployment. Council Meeting Minutes December 8, 2020 Page 4 of 13 800 UNFINISHED BUSINESS 801 Proposed New Cannabis Retail Store at 510 -20395 Lougheed Highway Staff report dated December 8, 2020 recommending that the application for a non-medical cannabis retail store by Muse Cannabis Store Ltd. located at 510 -20395 Lougheed Highway, Maple Ridge, be approved and that a copy of the resolution be forwarded to the Liquor and Cannabis Regulation Branch. R/2020-494 Moved and seconded 1. That the application for a non medical cannabis retail store by Muse Cannabis Stores Ltd. located at 510 -20395 Lougheed Highway, Maple Ridge be approved; and further 2. That a copy of the resolution be forwarded to the Liquor and Cannabis Regulation Branch in accordance with the legislative requirements. CARRIED Councillor Duncan -OPPOSED Note: Item 802 is a revised version of the staff report presented at the November 24, 2020 Council Meeting 802 2020-369-RZ, 124 78 223 Street Staff report dated December 8, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7684-2020 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit a subdivision of two single family residential lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2020-495 Moved and seconded 1. That Zone Amending Bylaw No. 7684-2020 be given first reading; and 2. That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 900 CORRESPONDENCE -Nil Council Meeting Minutes December 8, 2020 Page 5 of 13 1000 BYLAWS Note: Items 1001 to 1002 are from the December 1, 2020 Public Hearing Bylaws for Third Reading Note: Councillor Yousef left the meeting at 7:31 p.m. 1001 2019-244-RZ, 12155 Edge Street Maple Ridge Zone Amending Bylaw No. 7567-2019 To amend the Zoning Bylaw from Land Use Contract Number L74462 and Land Use Modification Agreement U101211 to RM-2 (Medium Density Apartment Residential District). The current application is to permit a five storey, 209 market rental unit apartment building. The Corporate Officer advised that the map included in the package was incorrect and displayed the correct map on screen. R/2020-496 Moved and seconded That Zone Amending Bylaw No. 7567-2019 be given third reading. CARRIED Note: Councillor Yousef was absent for the vote. 1002 2018-325-RZ, 12581243 Street Maple Ridge Zoning Bylaw No. 7 495-2018 To amend the Zoning Bylaw from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential). The current application is to permit a future subdivision of two lots. R/2020-497 Moved and seconded That Zoning Bylaw No. 7 495-2018 be given third reading. CARRIED Councillor Duncan -OPPOSED Note: Councillor Yousef was absent for the vote. Bylaws for Adoption Note: Councillor Yousef returned to the meeting at 7:43 p.m. Council Meeting Minutes December 8, 2020 Page 6 of 13 1003 2016-055-RZ, 23183 136 Avenue Staff report dated December 8, 2020 recommending adoption 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7 446-2018 To amend Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 2 - Land Use Plan, and Figure 3A -Blaney Hamlet, from Institutional, Conservation , Medium/High Density Residential to Medium/High Density Residential and Conservation To amend Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 4 - Trails/ Open Space to Add to Conservation, Remove from Conservation and add to Trail. R/2020-498 Moved and seconded That Official Community Plan Amending Bylaw No. 7 446-2018 be adopted. CARRIED 1003.2 Maple Ridge Zone Amending Bylaw No. 7238-2016 To rezone from A-2 (Upland Agricultural) to RM-1 (Townhouse Residential); the current application is to permit the construction of approximately 54 townhouse units. R/2020-499 Moved and seconded That Zone Amending Bylaw No. 7238-2016 be adopted. CARRIED 1004 Maple Ridge Zoning Bylaw No. 7600-2019 Staff report dated December 8, 2020 recommending adoption A new Zoning Bylaw which applies to all lands within the City of Maple Ridge and is intended to replace the City's existing Zoning Bylaw No. 3510-1985 to better align with the City's current policies and regulations, to meet current Provincial legislative requirements, to respond to emerging market trends and address the City's sustainability goals and vision. Additionally, the layout, functionality and clarity of the new bylaw is intended to be more user-friendly and effective. R/2020-500 Moved and seconded That Zoning Bylaw No. 7600-2019 be adopted. CARRIED Council Meeting Minutes December 8, 2020 Page 7 of 13 1100 REPORTS AND RECOMMENDATIONS Planning and Development Services 1101 2020-301-RZ, 21643 River Road, RS-1 to RT-2 Staff report dated December 1, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7686-2020 to rezone from RS-1 (One Family Urban Residential) to RT-2 (Ground-Oriented Residential Infill) to permit a future Courtyard Housing development with approximately eight (8) dwelling units be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. R/2020-501 Moved and seconded 1. That Zone Amending Bylaw No. 7686-2020 be given first reading; and 2. That the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879- 1999. CARRIED Councillor Yousef, Councillor Svendsen, Councillor Robson -OPPOSED 1102 2020-389-RZ, Temporary Use Permits Staff report dated December 1, 2020 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7685-2020 to designate the entire City as a Temporary Use Area removing the requirement to amend the Official Community Plan for each application, be given first and second reading and be forwarded to Public Hearing.· R/2020-502 Moved and seconded 1) That, in accordance with Section 4 75 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7685-2020 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; and 2) That Official Community Plan Amending Bylaw No. 7685-2020 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; and Council Meeting Minutes December 8, 2020 Page 8 of 13 3) That it be confirmed that Official Community Plan Amending Bylaw No. 7685-2020 is consistent with the Capital Expenditure Plan and Waste Management Plan; and further 4) That Official Community Plan Amending Bylaw No. 7685-2020 be given first and second readings and be forwarded to Public Hearing. CARRIED 1103 2020-362-RZ, 11300 Pazarena Place, RM-1 to C-1 Staff report dated December 1, 2020 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7678-2020 to redesignate from Urban Residential to Commercial be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7679-2020 to rezone from RM-1 (Townhouse Residential) to C-1 (Neighbourhood Commercial) to adjust zone boundaries to match subdivision boundaries for a mixed use site and adjacent townhouse site be given first and second reading and be forwarded to Public Hearing. R/2020-503 Moved and seconded 1) That, in accordance with Section 4 75 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7678-2020 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Official Community Plan Amending Bylaw No. 7678-2020 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Official Community Plan Amending Bylaw No. 7678-2020 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Official Community Plan Amending Bylaw No. 7678-2020 be given first and second readings and be forwarded to Public Hearing; and, 5) That Zone Amending Bylaw No. 7679-2020 be given first and second reading and be forwarded to Public Hearing. CARRIED Council Meeting Minutes December 8, 2020 Page 9 of 13 1104 2018-243-RZ, 21963 Dewdney Trunk Road, unaddressed lot and 12029 220 Street, RS-1 to RM-5 Staff report dated December 1, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7 484-2018 to rezone from RS-1 (One Family Urban Residential) to RM-5 (Low Density Apartment Residential) to permit construction of approximately twelve (12) townhouse units be given second reading as amended and be forwarded to Public Hearing. R/2020-504 Moved and seconded 1) That Zone Amending Bylaw No. 7 484-2018 be given second reading as amended, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Approval from the Ministry of Transportation and Infrastructure; iii) Road dedication, including corner truncation, along both street frontages as required iv) Consolidation of the subject properties; v) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject properties for the proposed development; vi) Registration of a Restrictive Covenant for stormwater management, including maintenance standards; vii) Registration of a Restrictive Covenant for protecting the Visitor Parking; viii) Removal of existing buildings; ix) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; x) That a voluntary contribution, in the amount of $49,200 ($4,100/unit) be provided in keeping with the Council Policy with regard to Community Amenity Contributions; and xi) That a voluntary contribution, in the amount of $28,738.30, be provided complying with the density bonus provision in the RM-5 zone that includes a cash contribution at a rate of $344.46 per square meter ($32.00 per square foot) for the FSR above 0.80. CARRIED Council Meeting Minutes December 8, 2020 Page 10 of 13 1105 2016-055-DVP, 2016-055-DP, 23183 136 Avenue Staff report dated December 1, 2020 recommending that the Corporate Officer be authorized to sign and seal 2016-055-DVP to reduce minimum yard setbacks, to reduce minimum radius of space unencumbered by buildings from living room windows and from the centre of all other required windows, and to reduce minimum Usable Open Space per three bedroom unit and that the Corporate Officer be authorized to sign and seal 2016-055-DP for a 54- unit townhouse development consisting of eleven buildings under the RM-1 (Townhouse Residential) zone. The Corporate Officer advised that 224 notices were mailed for the application and that three were returned undeliverable, and no correspondence was received in response. R/2020-505 Moved and seconded 1. That the Corporate Officer be authorized to sign and seal 2016-055-DVP respecting property located at 23183 136 Avenue; and 2. That the Corporate Officer be authorized to sign and seal 2016-055-DP respecting property located at 23183 136 Avenue. CARRIED Engineering Services 1131 Award of Contract RFP-EN20-45: Engineering Services for the Quantitative Risk Assessment -Fraser River Escarpment Area Staff report dated December 1, 2020 recommending that Contract RFP- EN20-45: Engineering Services for the Quantitative Risk Assessment -Fraser River Escarpment Area be awarded to BGC Engineering Inc., that a contingency for unanticipated additional works be approved and that the Corporate Officer be authorized to execute the contract. R/2020-506 Moved and seconded That Contract RFP-EN20-45: Engineering Services for the Quantitative Risk Assessment -Fraser River Escarpment Area, be awarded to BGC Engineering Inc. in the amount of $434,341.00 excluding taxes; and That a contingency of $65,000.00 be approved for unanticipated additional works; and further That the Corporate Officer be authorized to execute the contract. CARRIED Council Meeting Minutes December 8, 2020 Page 11 of 13 1132 Latecomer Agreement LC 17 4/20 Staff report dated December 1, 2020 recommending that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 17 4/20 for lands at 20658 and 20668 113 Avenue. R/2020-507 Moved and seconded That the cost to provide the excess or extended services at 20658 and 20668 113 Avenue is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being developed; and That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in Schedule A; and further That the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 17 4/20 with the developer of the lands at 20658 and 20668 113 Avenue. CARRIED Corporate Services 1151 First Reading, Greenhouse Gas Reduction Targets, Official Community Plan Amending Bylaw No . 7688-2020 Staff report dated December 1, 2020 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7688-2020 to adopt the regional target for reduction of community greenhouse gas emissions be given first reading. R/2020-508 Moved and seconded In respect of Section 4 75 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations, including Katzie and Kwantlen First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. Council Meeting Minutes December 8, 2020 Page 12 of 13 And in that regard, it is recommended that in addition to recent consultation activities, further consultation be required in respect of this matter including: • Information letters to Metro Vancouver and the Provincial Government, Katzie and Kwantlen First Nations, and School District No. 42; • the early posting of the proposed Official Community Plan amendment on the City's website, together with an invitation to the public to comment; and • an interactive, online public workshop; and further, That Official Community Plan Amending Bylaw No. 7688-2020 be given first reading. CARRIED 1152 Infrastructure Inspection Policy No. 9 .12 Amendment Staff report dated December 1, 2020 recommending that Infrastructure Inspection Policy No. 9.12 be adopted as amended. R/2020-509 Moved and seconded That Infrastructure Inspection Policy No. 9.12 be adopted as amended. CARRIED Parks. Recreation & Culture -Nil Administration -Nil 1200 STAFF REPORTS 1201 2021-2025 Financial Plan Bylaw Staff report dated December 8, 2020 recommending that Maple Ridge 2021- 2025 Financial Plan Bylaw No. 7687-2020 to establish the five year financial plan for the years 2021 through 2025 be given first, second and third readings. R/2020-510 Moved and seconded That Maple Ridge 2021-2025 Financial Plan Bylaw No. 7687-2020 be given first, second and third readings. Council Meeting Minutes December 8, 2020 Page 13 of 13 R/2020-511 Moved and seconded That the Maple Ridge 2021-2025 Financial Plan Bylaw No. 7687-2020 be amended by deferring the Infrastructure Sustainability Property Tax Increase of 0. 7%, the Parks, Recreation and Culture Property Tax increase of 0.60% and the Storm Water Property Tax Increase of 0.30% in the 2021 tax year. DEFEATED Mayor Morden, Councillor Dueck, Councillor Duncan , Councillor Meadus, Councillor Svendsen -OPPOSED Question on the main motion The question was called on the main motion MAIN MOTION CARRIED Councillor Robson, Councillor Yousef -OPPOSED 1300 OTHER MATTERS DEEMED EXPEDIENT-Nil 1400 PUBLIC QUESTION PERIOD -Nil 1500 MAYOR AND COUNCILLORS' REPORTS The Mayor and Council members provided their reports on activities participated in during the past few weeks. 1600 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1700 ADJOURNMENT-8:42 p.m. Certified Correct