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Home My WebLink About2022-10-11 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES October 11, 2022 The Minutes of the City Council Meeting held virtually and hosted in Council Chambers on October 11, 2022 at 9:00 a.m. at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor K. Duncan Appointed Staff S. Hartman, Chief Administrative Officer C. Crabtree, General Manager Corporate Services S. Labonne, General Manager Parks, Recreation & Culture D. Pollock, General Manager Engineering Services P. Hlavac-Winsor, Acting Corporate Officer, General Counsel and Executive Director, Legislative Services A. Nurvo, Deputy Corporate Officer Other Staff as Required C. Goddard, Director of Planning C. Nolan, Deputy Director of Finance F. Smith, Director of Engineering T. Thompson, Director of Finance T. Westover, Director of Economic Development H. Singh, Computer Support Specialist Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: The Mayor chaired the meeting from Council Chambers. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA R/2022-CM-306 It was moved and seconded That the agenda of the Regular Council Meeting of October 11, 2022 be adopted as circulated. CARRIED UNANIMOUSLY 400 ADOPTION AND RECEIPT OF MINUTES Council Meeting Minutes October 11, 2022 Page 2 of 7 401 Minutes of the Regular Council Meeting of September 27, 2022 R/2022-CM-307 It was moved and seconded That the minutes of the Regular Council Meeting of September 27, 2022 be adopted as circulated. CARRIED UNANIMOUSLY 402 Report of Public Hearing of September 20, 2022 R/2022-CM-308 It was moved and seconded That the report of Public Hearing of September 20, 2022 be adopted as circulated. CARRIED UNANIMOUSLY 500 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 600 DELEGATIONS -Nil 700 ITEMS ON CONSENT 701 Minutes 701.1 Meetings of the Development Agreements Committee: • September 27, 2022 • October 4, 2022 701.2 Committees and Commissions of Council Meetings: Municipal Advisory Committee on Accessibility and Inclusiveness: • February 17, 2022 • April 21, 2022 • June 16, 2022 702 Reports 703 Correspondence 7 04 Release of Items from Closed Council Status 705 Recommendation to Receive Items on Consent Council Meeting Minutes October 11, 2022 Page 3 of 7 R/2022-CM-309 It was moved and seconded That the items on the Consent Agenda of the October 11, 2022, Council Meeting be received into the record. CARRIED UNANIMOUSLY 800 UNFINISHED BUSINESS-Nil 900 CORRESPONDENCE -Nil 1000 BYLAWS Bylaws for Adoption 1001 Maple Ridge Water Service Amending Bylaw No. 7868-2022 A bylaw to amend language to implement changes to the City's residential water metering strategy. R/2022-CM-310 It was moved and seconded That Maple Ridge Water Service Amending Bylaw No. 7868-2022 be adopted . CARRIED UNANIMOUSLY 1002 2020-168-RZ, Alternative Approval Process to Permit a City Sewer Line in Dedicated Park Land A bylaw to permit a statutory right-of-way over dedicated park and dedicated road for Metro Vancouver's forcemain project. R/2022-CM-311 It was moved and seconded That Dedicated Park Land Bylaw No. 7867-2022 be adopted . CARRIED UNANIMOUSLY 1003 11-52455-20-8512 & 01-0400-60, Alternative Approval Process to Permit an SRW for Metro Vancouver Forcemain in Dedicated Park Land Bylaw A bylaw to permit a statutory right of way over dedicated park and dedicated road for Metro Vancouver's forecemain project. Council Meeting Minutes October 11, 2022 Page 4 of 7 R/2022-CM-312 It was moved and seconded That Statutory Right of Way Over Dedicated Park and Dedicated Road Bylaw No. 7841-2022 be adopted. CARRIED UNANIMOUSLY 1004 05-1970-04, 2020 -2023 Property Tax Exemption Amendment A bylaw to reflect the removal of Foursquare Gospel Church of Canada and a name change for Webster's Corner United Church. R/2022-CM-313 It was moved and seconded That Maple Ridge Property Tax Exemption Amending Bylaw No. 7869-2022 be adopted. CARRIED UNANIMOUSLY 1100 REPORTS AND RECOMMENDATIONS Planningand Development Services 1101 2022-292-RZ, 12040 248 Street, CS-1 to C-2 Staff report dated October 4, 2022, recommending that Zone Amending Bylaw No. 7882-2022, to permit the future construction of a two-storey, mixed use, building, be given first reading and that the applicant provide further information as outlined in the report. R/2022-CM -314 It was moved and seconded 1. That Zone Amending Bylaw No. 7882-2022 be given first reading; and further 2. That the applicant provide further information as described on Schedule C, D, and E of the Development Procedures Bylaw No. 5879-1999. CARRIED UNANIMOUSLY 1102 2022-293-RZ, 21511 and 21521 Exeter Avenue, RS-1a to R-4 Staff report dated October 4, 2022, recommending that Zone Amending Bylaw No. 7881-2022, to permit a future subdivision of two lots into three, be given first reading and that the applicant provide further information as outlined in the report. Council Meeting Minutes October 11, 2022 Page 5 of 7 R/2022-CM-315 It was moved and seconded 1. That Zone Amending Bylaw No. 7881-2022 be given first reading; and further 2. That the applicant provides further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required a Subdivision application. CARRIED UNANIMOUSLY 1103 2020-014-RZ, 12209 Laity Street, RS-1 to R-1 Staff report dated October 4, 2022, recommending that Zone Amending Bylaw No. 7648-2020 as amended, to permit a futu re two lot subdivision, be given second reading and be forwarded to Public Hearing. R/2022-CM-316 It was moved and seconded 1. That Zone Amending Bylaw No. 7648-2020 as amended, be given second reading, and be forwarded to Public Hearing; and further 2. That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Registration of a Restrictive Covenant for Tree Protection; iii) Registration of a Restrictive Covenant for Stormwater Management; iv) Removal of existing building(s); v) In addition to the Ministry of Environment Site Disclosure Statement, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and vi) That a contribution, in the amount of $7,100.00, or such rate applicable at third reading of this application, be provided in keeping with the Council Policy 6.31 with regard to Community Amenity Contributions. CARRIED UNANIMOUSLY 1104 2021-564-DP, 23004 Dewdney Trunk Road, Housing Agreement Bylaw Staff report dated October 4, 2022, recommending that Housing Agreement Discharge Bylaw No. 7876-2022 to discharge Housing Agreement Bylaw No. Council Meeting Minutes October 11, 2022 Page 6 of 7 7345-2017, and Housing Agreement Bylaw No. 7877-2022 be given first, second and third readings. Council expressed concerns regarding parking, density, and proposed pharmacy use. Staff answered questions from Council and advised that the applicant's representative has agreed to a restriction prohibiting pharmacy use in the commercial space. R/2022-CM-317 It was moved and seconded 1. That Housing Discharge Bylaw No. 7876-2022, to discharge the previous Housing Agreement Bylaw No. 7345-2017, be given first, second and third reading; and further 2. That Housing Agreement Bylaw No. 7877-2022 be given first, second and third reading. ENGINEERING SERVICES CARRIED Councillor Yousef opposed 1131 Award of Contract ITT-EN22-25, Fern Crescent Multi-Use Path and Roundabout Staff report dated October 4, 2022, recommending that Contact ITT-EN22-25, Fern Crescent Multi-Use Path and Roundabout, be awarded to Arsalan Construction Limited, a construction contingency be approved and that the Financial Plan be amended to increase the project funding, and that the Corporate Officer be authorized to execute the contract. R/2022-CM-318 It was moved and seconded That Contract ITI-EN22-25, Fern Crescent Multi-Use Path and Roundabout, be awarded to Arsalan Construction Limited in the amount of $5,099,777.00 excluding taxes; That a construction contingency of $510,000.00 be approved to address potential variations in field conditions; That the Financial Plan be amended to increase the project funding by $2,060,262.00 from the Development Cost Charges Fund and $42,046.00 from General Revenue Surplus; and further That the Corporate Officer be authorized to execute the contract. CARRIED UNANIMOUSLY Council Meeting Minutes October 11, 2022 Page 7 of 7 1200 STAFF REPORTS -Nil 1300 OTHER MATTERS DEEMED EXPEDIENT -Nil 1400 PUBLIC QUESTION PERIOD No members of the public asked questions or provided comments to Council. 1500 MAYOR AND COUNCILLORS' REPORTS-Nil 1600 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1601 Notice of Special Closed Meeting R/2022-CM-319 It was moved and seconded The meeting will be closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter as the subject matter being considered related to the following: Section 90(1)(e) the acquisition, disposition or expropriation of land of improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; Section 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED UNANIMOUSLY 1700 ADJOURNMENT -9:25 a.m. , . .Mayor P. Hlavac-Winsor, Acting Corporate Officer