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HomeMy WebLinkAbout2008-03-10 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP March 10, 2008 The Minutes of the Municipal Council Workshop held on March 10, 2008 at 10:30 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor G. Robson Councillor E. Daykin Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor C. Speirs Councillor K. Stewart Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Leeburn, Executive Director C. Marlo, Manager of Legislative Services L. Benson, Manager of Sustainability and Corporate Planning G. Manson, Manager of Communications A. Gaunt, Confidential Secretary Other Staff as Required S. Blue, Manager of Economic Development C. Nolan, Manager of Accounting T. Thompson, Manager of Financial Planning A. Wood, Municipal Engineer B. McDonald, Director of Licences, Permits and Bylaws Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted with the following additions: 4.7 Joint Maple Ridge/Pitt Meadows Meeting 4.8 Development Time 5.2 Burnaby Communication re: Metro Vancouver Regional Growth Strategy Options Council Workshop Minutes March 10, 2008 Page 2 of 6 2. MINUTES R/08-088 Minutes March 3, 2008 It was moved and seconded That the minutes of the Council Workshop Meeting of March 3, 2008 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Public Performance Reporting Workshop -February 18, 2008 Staff report dated February 22, 2008 providing an update on District efforts to improve performance reporting in the area of public engagement. The Manager of Sustainability and Corporate Planning reviewed the report. Councillor Stewart commented on the workshop and summarized the project. It was suggested that the District engage peers and the public in business planning guidelines every three years. R/08-089 Public Performance Reporting It was moved and seconded Workshop That the staff report dated February 22, 2008 titled "Public Performance Reporting Workshop -February 18, 2008" be received for information. CARRIED Council Workshop Minutes March 10, 2008 Page 3 of 6 Note: Item 4.3 was dealt with prior to Item 4.2 4.2 Preliminary 2007 Year End Update (General Revenue Fund) Staff report dated March 4, 2008 providing an update on the preliminary results in the General Revenue Fund. The Manager of Accounting provided a PowerPoint presentation which outlined the preliminary 2007 Year End update. R/08-090 Preliminary 2007 Year End Update It was moved and seconded That the staff report dated March 4, 2008 titled "Preliminary 2007 Year End Update (General Revenue Fund)" be received for information and be forwarded to the Audit & Finance Committee for discussion. CARRIED 4.3 Canada-British Columbia Infrastructure Program -Albion Industrial Park Access Staff report dated February 28, 2008 recommending that the District of Maple Ridge proceed with River Road and Lougheed Highway intersection improvements. The Municipal Engineer reviewed the report. The General Manager, Public Works and Development Services advised that Council will be notified of the formal approval by the Province of the extension of the grant funding. R/08-091 I nte rsecti on Improvements It was moved and seconded That staff be authorized to proceed with River Road and Lougheed Highway intersection improvements as outlined in the staff report dated February 28, 2008. CARRIED Council Workshop Minutes March 10, 2008 Page 4 of 6 4.4 Development Cost Charges Imposition Charge Bylaw The Manager of Financial Planning reviewed the report. The Director of Licences, Permits and Bylaws provided an explanation of costs related to the new development cost charge bylaw. 4.5 Maple Ridge Agricultural Advisory Committee Update Councillor King and Councillor Stewart provided a verbal report on work being carried out by the Maple Ridge Agricultural Advisory Committee. They advised that subcommittees have been formed to work on an agricultural plan. The terms of reference for the plan will be brought before Council for review and discussion. 4.6 Update on Transit Meeting Mayor Robson and The General Manager of Community Development, Parks and Recreation Services provided a verbal update on discussions held at a Northeast Sector Mayors meeting. It was advised that topics included discussion of fiscal imbalance between local and senior governments from the perspective of municipalities and discussions with Translink pertaining to the green line, the use of Skytrain versus light rail transit and designation of future routes. 4.7 Joint Maple Ridge/Pitt Meadows Meetings Mayor Robson indicated he would like to have joint meetings scheduled with the City of Pitt Meadows. ACTION REQUIRED The Manager of Legislative Services is to contact the City of Pitt Meadows regarding the scheduling of joint meetings. 4.8 Development Time Council discussed the industrial and commercial development applications process. The General Manager, Public Works and Development Services advised that staff will provide information on the processing of development applications, Council Workshop Minutes March 10, 2008 Page 5 of 6 the monitoring of the process, comparisons to other municipalities and information obtained through Builders Forum meetings. ACTION REQUIRED Staff is to provided a report on the processing of development applications at the next available Council Workshop meeting. 5. CORRESPONDENCE 5.1 Asia Pacific Initiative R/08- Letter dated February 25, 2008 from Ida Chong, Minister, Ministry of Community Services, providing an update on activities related to the Asia Pacific Initiative and requesting review and consideration of an attached Memorandum of Agreement to support Local Government Twinning. Asia Pacific Initiative It was moved and seconded That the letter dated February 25, 2008 from Ida Chong, Minister, Ministry of Community Services be received and forwarded to the Manager of Economic Development. CARRIED 5.2 Burnaby Communication re: Metro Vancouver Regional Growth Strategy Options Councillor Hogarth commented on a City of Burnaby Council Report pertaining to Metro Vancouver's Regional Growth Strategy (RGS) Options prepared by the Community Development Committee. ACTION REQUIRED Staff is to provide information on the City of Burnaby's Community Development Committee. 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Council Workshop Minutes March 10, 2008 Page 6 of 6 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT -12:18 p.m. Certified Correct C. Marlo, Corporate Officer