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Home My WebLink About2008-06-23 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP June 23, 2008 The Minutes of the Municipal Council Workshop held on , 2008 at 11:10 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor G. Robson Councillor E. Daykin Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor C. Speirs Councillor K. Stewart Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Leeburn, Executive Director C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required J. Pickering, Director of Planning C. Carter, Manager of Community Planning R. Achayra, Planner S. Blue, Manager of Economic Development B. Mcdonald, Licences, Permits & Bylaws Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was approved as circulated. 2. MINUTES R/08-281 Minutes June 16, 2008 It was moved and seconded That the minutes of the Council Workshop Meeting of June 16, 2008 be adopted as circulated. CARRIED Council Workshop Minutes June 23, 2008 Page 2 of 6 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Detached Garden Suites -Second Open House Follow-up Report Staff report dated June 16, 2008 providing an update on the second open house for Detached Garden Suites and a summary of feedback received. The Planner reviewed the report and highlighted feedback received at the open house. She advised that the public feedback and input from Council will be incorporated into the final report on detached garden suites. Comments from Council members included: • need for a covenant to ensure parking on the property for tenants; • that suites be accessible • that more flexibility on suite size be provided as it was felt that 700 sq ft for a suite is not large enough • investigate size of garden suites for consistency with secondary suites; • that allowances be made for higher suites on lots with 2 storey residences where there is a lane and a garage; • that the owner(s) of the property live on-site; • the lack of ability of properties currently in the Agricultural Land Reserve to incorporate garden suites; • potential conversion of existing accessory buildings into garden suites. R/08-282 Detached Garden Suites It was moved and seconded That the staff report dated June 16, 2008 titled "Detached Garden Suites -Second Open House follow-up report" be received as information and that staff be directed to proceed with the development of a garden suite bylaw which will incorporate comments made at the June 23, 2008 Council Workshop meeting. CARRIED Council Workshop Minutes June 23, 2008 Page 3 of 6 4.2 Metro Vancouver's Growth Strategy The staff report dated June 19, 2008 providing an update on the status of the Regional Growth Strategy review was circulated prior to the meeting. The Director of Planning reviewed the report. R/08-283 Metro Vancouver's Growth Strategy It was moved and seconded That the staff report dated June 19, 2008 titled "Regional Growth Strategy -Update" be received as information. CARRIED 4.3 District of Mission's Official Community Plan Staff report dated June 18, 2008 recommending that, in response to the request of the District of Mission for comments on its draft Official Community Plan, the District of Mission acknowledge opportunities to work in cooperation with the District of Maple Ridge in promoting common interests. R/08-284 District of Mission Official Community It was moved and seconded Plan That the District of Mission be thanked for the opportunity to comment on its draft Official Community Plan; and That the District of Mission acknowledge opportunities to work in cooperation with the District of Maple in promoting common interests such as, but not limited to transportation and transit improvements; the mitigation of hazards such as forest interface management; shared economic development and tourism opportunities; and the connectivity of the Trans Canada Trail; and further That the staff report dated June 18, 2008 titled "Mission Official Community Plan Bylaw 2352, 2007" be forwarded to the District of Mission. CARRIED Council Workshop Minutes June 23, 2008 Page 4 of 6 R/08-285 District of Mission Official Community It was moved and seconded Plan That the motion be amended to include the additional clause "and further; That discussions be held between the District of Maple Ridge and the District of Mission pertaining to the future West Coast Express station." CARRIED MOTION AS AMENDED CARRIED 4.4 Smoking Bylaw No. 5495-1997 Staff report dated June 13, 2008 providing information on provincial and municipal non-smoking legislation, regulations and bylaws for discussion and staff direction. The Director of Licences, Permits and Bylaws reviewed the report. It was the consensus of Council to wait for the outcome of a Union of British Columbia Municipalities resolution pertaining to the provincial non-smoking legislation prior to proceeding with an amendment to the existing municipal bylaw. ACTION REQUIRED Staff is to provide a copy of the non-smoking bylaw resolution being put forward at the Union of British Columbia Municipalities' conference in September 2008. 4.5 Parks Bylaw Amendment -Smoking Ban Discussion of June 24, 2008 Council Meeting Item No. 1007 -Maple Ridge Parks Regulation Amending Bylaw No. 6555-2008 The General Manager of Community Development, Parks and Recreation Services provided an explanation of the bylaw amendment. Council Workshop Minutes June 23, 2008 Page 5 of 6 4.6 UBCM Resolutions Staff report dated June 18, 2008 recommending that the resolution attached to the report be forwarded for presentation at the 2008 Union of British Columbia Municipalities' convention. R/08-286 UBCM Resolution It was moved and seconded That the resolution attached as Appendix I to the report dated June 18, 2008 titled "UBCM Resolution" be supported and forwarded to UBCM for presentation at the UBCM Convention in September 2008. CARRIED Note: The meeting recessed at 12:46 p.m. and reconvened at 1:15 p.m. 4. 7 Rotary Field Hours of Operation The General Manager of Community Development, Parks and Recreation Services addressed the decision of the Parks and Leisure Services Commission to extend the playing hours at Rotary Field to 10:00 p.m. He advised that neighbourhood concerns have been discussed with the Golden Ears Soccer Association and a commitment to address those concerns has been given. 5. CORRESPONDENCE 5.1 Translink's Transport 2040 -"A Transportation Strategy for Metro Vancouver, Now and in the Future Letter dated June 16, 2008 from Robert Paddon, Vice-President, Corporate and Public Affairs, Translink introducing the draft version of TransLink's Transport 2040 document titled "A Transportation Strategy for Metro Vancouver, Now and in the Future" and Translink's 2007 Annual Report and asking for feedback and comments by on Transport 2040 by July 11, 2008. Council discussed the necessity for the municipality to emphasize that the document include the continued need for the expansion of the West Coast Express. Council Workshop Minutes June 23, 2008 Page 6 of 6 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. ADJOURNMENT -2:03 p.m. Certified Correct C. Marlo, Corporate Officer