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Home My WebLink About2008-07-14 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP July 14, 2008 The Minutes of the Municipal Council Workshop held on July 14, 2008 at 10:30 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor G. Robson Councillor E. Daykin Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor K. Stewart ABSENT Councillor C. Speirs Appointed Staff P. Gill, Acting Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services F. Quinn, General Manager Public Works and Development Services J. Leeburn, Executive Director C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Nolan, Manager of Accounting J. Pickering, Director of Planning S. Blue, Manager of Economic Development Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted with the following additions: 4.4 Renewal of Ice Rental at Planet Ice 4.5 Storm Drains on Carr Avenue 2. MINUTES R/08-321 Minutes July 7, 2008 It was moved and seconded That the minutes of the Council Workshop Meeting of July 7, 2008 be adopted as circulated. CARRIED Council Workshop Minutes July 14, 2008 Page 2 of 5 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 Community Safety Officers Introduction & RCMP Pacific Region CSO Training Video -Inspector J. Wakely Inspector Wakely introduced Steve Terrillon, Paul Jeffery, and Alexsandra Nenadic, the new Community Safety Officers appointed to Maple Ridge as part of the CSO pilot project. He provided an overview of the duties of these officers. A video presentation was shown which highlighted the training undergone by the Community Safety Officers to prepare for the program. 4. UNFINISHED AND NEW BUSINESS 4 .1 Financial Statement Update The Manager of Accounting gave a PowerPoint presentation which provided an update of the financial statements based on information to the end of May 2008. 4.2 Agricultural Association Fee for Service Agreement Staff report dated July 8, 2008 recommending that the Corporate Officer be authorized to execute the Fee for Service Agreement with the Maple and Pitt Meadows Agricultural Association. The General Manager of Community Development, Parks and Recreation Services reviewed the report. R/08-322 Fee for Service Agricultural Association It was moved and seconded That the Corporate Officer be authorized to execute the Fee for Service Agreement with the Maple Ridge and Pitt Meadows Agricultural Association as attached to the staff report dated July 8, 2008. CARRIED Council Workshop Minutes July 14, 2008 Page 3 of 5 4.3 Discussion re Council Meeting Schedule -Manager of Legislative Services The Manager of Legislative Services addressed the Council meeting schedule for July 2008. She advised that a Special Council Meeting can be called by the Mayor to deal with consideration of second and third readings of the bylaws on the July 23, 2008 Public Hearing Agenda. R/08-323 Special Council Meeting It was moved and seconded That a Special Council Meeting be held on July 24, 2008 to deal with all applications from the July 23, 2008 Public Hearing. CARRIED 4.4 Renewal of Ice Rental at Planet Ice Staff report dated July 11, 2008 recommending the renewal of the ice rental agreement with R G Arenas (Maple Ridge) Ltd. for a five year period commencing January 13, 2009. The General Manager of Community Development, Parks and Recreation Services reviewed the report. R/08-324 Ice Rental Planet Ice It was moved and seconded That the ice rental agreement with R G Arenas (Maple Ridge) Ltd. be renewed for a period of five years commencing January 13, 2009. CARRIED 4.5 Storm Drains on Carr Avenue Discussion was held pertaining to a letter received from a property owner on Carr Avenue proposing to use innovative storm drainage methods to allow him to build a new home on his property. Council Workshop Minutes July 14, 2008 Page 4 of 5 The General Manager, Public Works and Development Services advised that staff had worked with the property owner in the past and can meet with him again to further explore his proposal. He also advised that policies regarding storm water and drainage are being reviewed and reports will be brought back to Council. R/08-325 Storm Drains Carr Avenue It was moved and seconded That staff meet with the property owner on Carr Avenue to review the technology being proposed. CARRIED Note: Mayor Robson added an additional item for discussion 4.6 Landscaping Maintenance -Silver Ridge Council discussed the need for a policy to establish responsibility for the maintenance of landscaping in boulevards. ACTION REQUIRED Staff is to provide an update on the maintenance requirements and the intended follow up for the Silver Ridge subdivision at a future Council Workshop meeting. 5. CORRESPONDENCE 5.1 Province of British Columbia, Office of the Premier -UBCM Convention Letter dated July 2, 2008 from Gordon Campbell, Premier, Province of British Columbia inviting feedback on the Towns for Tomorrow, Local Motion and Spirit Square initiatives for the 2008 UBCM Convention and providing information on the submission of requests for meetings with Ministers during the convention. Council Workshop Minutes July 14, 2008 Page 5 of 5 R/08-326 UBCM Convention Ministers' Meetings It was moved and seconded That the letter dated July 2, 2008 from Gordon Campbell, Premier, Province of British Columbia be received for information. CARRIED 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. ADJOURNMENT-11:40 a.m. Certified Correct C. Marlo, Corporate Officer