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HomeMy WebLinkAbout2008-07-21 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP July 21, 2008 The Minutes of the Municipal Council Workshop held on July 21, 2008 at 10:30 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor G. Robson Councillor E. Daykin Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor C. Speirs Councillor K. Stewart GUEST Caro O'Kennedy, Library Manager Appointed Staff P. Gill, Acting Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services J. Leeburn, Executive Director C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required B. McDonald, Director of Licences, Permits and Bylaws J. Pickering, Director of Planning G. Manson, Manager of Communications L. Benson, Manager of Sustainability and Corporate Planning L. Zosiak, Planner S. Rutledge, Manager of Revenue and Collections Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was approved with the following additions: 4.11 Metro Vancouver Board Meeting Update 2. MINUTES R/08-327 Minutes July 14, 2008 It was moved and seconded That the minutes of the Council Workshop Meeting of July 14, 2008 be adopted as circulated. CARRIED Council Workshop Minutes July 21, 2008 Page 2 of 8 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Maple Ridge Public Library Update -C. O'Kennedy, Library Manager The Library Manager provided an update on the Fraser Valley Regional Library which included statistics on levels of service. She gave a PowerPoint presentation highlighting events and work carried out at the Maple Ridge Public Library. 4.2 Town Centre Area Plan Update -L. Zosiak, Planner The Planner gave a PowerPoint presentation which provided an update of the Maple Ridge Town Centre Area Plan including background, process, guiding principles, land-use designations, parks and conservation, multi-modal transportation network, green infrastructure and the next steps in the process over the next three months. The Director of Planning advised that the town centre area plan will be an amendment to the Official Community Plan and will become an official bylaw. Comments and concerns put forward by Council included: • the necessity of an overpass for access over the CPR line • inclusion of a transit plan as a key element • continued identification of bicycle routes other than the Lougheed Highway and Dewdney Trunk Road • the need to increase the District's ability to enforce cleanup of derelict properties • implications of the name change of the marked 'heritage area' to 'heritage residential' and 'heritage commercial' and an explanation of the new designations • inclusion of Haney House and the museum in the area defined as heritage • provision of feedback from the participants involved in the Smart Growth Plan • investigation of partnerships with larger property owners to develop pocket parks Council Workshop Minutes July 21, 2008 Page 3 of 8 4.3 Taxation Report -S. Rutledge, Manager of Revenue and Collections The Manager of Revenue and Collections gave a PowerPoint presentation which provided an update on the 2008 tax year and highlighted the 2008 property taxation collection process. 4.4 Kingfisher Enterprises Ltd. Food Primary and Liquor Primary Liquor Licenses -Request for Changes to Operating Hours Staff report dated July 15, 2008 recommending that the change in operating hours for both the food primary and liquor primary licenses held by Kingfisher Enterprises Ltd. be approved. The Director of Licences, Permits and Bylaws reviewed the report. R/08-328 Change to Operating Hours It was moved and seconded Whereas the District of Maple Ridge considered a staff report regarding an application for a change of operating hours for both the food primary and liquor primary licenses held by Kingfisher Enterprises Ltd. located at 23840 River Road; and Whereas letters were sent to 48 surrounding businesses and residents requesting comment on the proposal and no responses were received; and Whereas the Bylaw Enforcement Department is satisfied the proposed changes to the operating hours should not generate any negative community impacts in terms of noise generation, parking congestion or unruly behaviour; and Whereas a closing time of 12:00 a.m. Sunday to Thursday and 1:00 a.m. on Friday and Saturday is acceptable; Therefore be it resolved that the District of Maple Ridge Council supports the change of operating hours for both the food primary and liquor primary licenses held by Kingfisher Enterprises Ltd. CARRIED Council Workshop Minutes July 21, 2008 Page 4 of 8 4.5 Spirit Square Concept Staff report dated July 16, 2008 recommending that staff be directed to proceed to the detailed design stage and tendering of the Spirit Square concept plan and that the unfunded phases and upgrading to Lougheed Highway between 222 Street and 224 Street be brought forward in the 2009 five year business planning cycle. The General Manager of Community Development, Parks and Recreation Services reviewed the report. He highlighted a traffic study included in the report and circulated design drawings which incorporated suggestions made in the traffic study. A discussion was held regarding the traffic study and some concern was expressed with the suggestion of changing to two way traffic flow on McIntosh Avenue. R/08-329 Spirit Square Concept It was moved and seconded That staff be directed to: 1. Proceed with the detailed design for all phases of the 224 Street upgrade including Spirit Square based on the concept plan described in the staff report dated July 16, 2008, and the Lougheed Highway Improvements between 222 Street and 224 Street including the gateway designs; 2. Tender those phases which can be accommodated within the 2008 budget, commencing with Spirit Square; and further 3. Bring forward the unfunded phases and upgrading to Lougheed Highway between 222 Street and 224 Street for consideration in the 2009 five year business planning cycle. CARRIED Council Workshop Minutes July 21, 2008 Page 5 of 8 4.6 Disbursements for month ended June 30, 2008 Staff report dated July 10, 2008 recommending that disbursements for the month ended June 30, 2008 be approved. R/08-330 Disbursements June 2008 It was moved and seconded That the "disbursements as listed below for the month ended June 30, 2008 now be approved" General Payroll Purchase Card $6,126,397 $1,396,581 $ 100,365 $ 7.623.343 CARRIED 4. 7 Development Application Fees Staff report dated July 11, 2008 recommending that Maple Ridge Development Application Fees Amending Bylaw No. 6592-2008 be given first, second and third readings. The Manager of Sustainability and Corporate Planning reviewed the report. The General Manager, Corporate and Financial Services advised that this item will be removed from the July 22, 2008 Council agenda. R/08-331 BL No. 6592-2008 It was moved and seconded That Bylaw No. 6592-2008 be given first, second and third readings. CARRIED Council Workshop Minutes July 21, 2008 Page 6 of 8 4.8 Silver Ridge Landscape Maintenance Update The General Manager of Community Development, Parks and Recreation Services provided a verbal update on Silver Ridge landscape maintenance. He advised that no charges for landscape maintenance have been levied to residents in the area through taxation, however, a Local Area Service process will be actioned in the Fall. He also advised that the Director of Engineering Operations has met with residents of the area, as well as the developer, to formulate a plan to ensure that appropriate maintenance is done. The General Manager of Community Development, Parks and Recreation Services reported that homeowners are responsible for maintenance of areas directly in front of their houses and that a letter will be sent to all residents in the area providing information on future landscape maintenance. 4.9 Integrated Partnership for Regional Emergency Management Staff report dated July 4, 2008 recommending consent for the adoption of Greater Vancouver Regional District Regional Emergency Planning Service Establishment Bylaw No. 1079. The Area Emergency Coordinator reviewed the report and circulated an additional recommendation. R/08-332 GVRD BL No. 1079 It was moved and seconded That consent be given to the adoption of Greater Vancouver Regional District Regional Emergency Planning Service Establishment Bylaw No. 1079; and further That the "Integrated Partnership for Regional Emergency Management Memorandum of Understanding" attached to the staff report dated July 4, 2008 be endorsed. CARRIED Council Workshop Minutes July 21, 2008 Page 7 of 8 4.10 Public Art Proposal Staff report dated July 17, 2008 recommending that the concept proposed by the Maple Ridge and Pitt Meadows Education Foundation of placing works of art on the blank walls of the Leisure Centre be approved in principle subject to a recommendation from a Public Art Advisory Committee. The General Manager of Community Development, Parks and Recreation Services reviewed the report. He noted a revision to the original recommendation. R/08-333 Public Art Proposal It was moved and seconded That the concept proposed by the Maple Ridge and Pitt Meadows Education Foundation to mount works of art on one or more of the blank walls of the Leisure Centre or in another appropriate location in Memorial Peace Park be approved in principle noting that a final decision on the project will be subject to the recommendation of a Public Art Advisory Committee. CARRIED ACTION REQUIRED That staff investigate the possibility of signage on the Memorial Park side to identify the Maple Ridge Public Library. 4.11 Metro Vancouver Board Meeting Update Councillor Dueck provided an update on a decision made by the Metro Vancouver board pertaining to the request of the District of Maple Ridge for the exclusion of six properties from the green zone. She advised that the Board made the decision that bylaws for exclusion of all six properties be considered for first and second reading and forwarding to a Metro Vancouver Public Hearing. Council discussed the decision of the Metro Vancouver Board. Council Workshop Minutes July 21, 2008 Page 8 of 8 R/08-334 Metro Vancouver Public Hearing It was moved and seconded That Metro Vancouver be requested to hold the Public Hearing dealing with the exclusion of Maple Ridge properties from the green zone in Maple Ridge. DEFEATED Councillor Daykin, Councillor Dueck, Councillor Hogarth, Councillor Stewart -OPPOSED 5. CORRESPONDENCE -Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. ADJOURNMENT -12:51 p.m. Certified Correct C. Marlo, Corporate Officer