HomeMy WebLinkAbout2008-08-18 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge
COUNCIL WORKSHOP
August 18, 2008
The Minutes of the Municipal Council Workshop held on August 18, 2008 at
10:30 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple
Ridge, British Columbia for the purpose of transacting regular Municipal business.
PRESENT
Elected Officials
Mayor G. Robson
Councillor E. Daykin
Councillor J. Dueck
Councillor A. Hogarth
Councillor L. King
Councillor C. Speirs
Councillor K. Stewart
Appointed Staff
J. Rule, Chief Administrative Officer
P. Gill, General Manager Corporate and Financial Services
B. McDonald, Acting General Manager Public Works and
Development Services
J. Leeburn, Executive Director
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
G. Manson, Manager of Communications
S. Blue, Manager of Economic Development
B. McLeod, Manager of Parks and Open Spaces
Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca
1. ADOPTION OF THE AGENDA
The agenda was adopted with the following additions:
4.2 Drainage Issues on Laity Farm
4.3 Abernethy Connector -232 Street to 256 Street
2. MINUTES
R/08-341
Minutes
July 21, 2008
It was moved and seconded
That the minutes of the Council Workshop Meeting of July 21,
2008 be adopted as circulated.
CARRIED
Council Workshop Minutes
August 18, 2008
Page 2 of 5
3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil
4. UNFINISHED AND NEW BUSINESS
4.1 UBCM Resolutions
Staff report dated August 13, 2008 providing an update on resolutions
submitted by the District of Maple Ridge for consideration by delegates at the
September 2008 Union of British Columbia Municipalities Conference.
The Manager of Legislative Services reviewed the report. Councillor Speirs
agreed to speak to the resolution pertaining to the ban on plastic bags and
Councillor King agreed to speak to the five other resolutions submitted.
4.2 Drainage Issues on Laity Farm
Councillor King spoke to concerns expressed by the owner of the Laity Farm
regarding plans to deal with the impact of the construction of the Golden Ears
Bridge on the drainage on the farmland. The Chief Administrative Officer
advised that the Manager of Corporate and Development Engineering is the
staff liaison for the project and he will be asked to follow up on these
concerns.
4.3 Abernethy Connector -232 Street to 256 Street
The Chief Administration Officer provided an update on work being done with
respect to the extension of Abernethy Way from 232nd Street to 256th Street.
He advised that a Request for Proposal to hire a consultant will be closing on
August 19 and that conceptual route alignments and preliminary costing will
be forthcoming.
Note: Councillor Speirs excused himself from the meeting at 11:02 a.m. and did not
return
Aspects of the road construction from 210th Street to 232nd Street were
discussed.
ACTION REQUIRED
That staff provide further information on discussions carried out between the
District and Translink pertaining to upgrading Abernethy east of 210 Street,
including information on the traffic studies.
Council Workshop Minutes
August 18, 2008
Page 3 of 5
5. CORRESPONDENCE
5.1 Municipal Insurance Association of British Columbia -Voting Delegate
E-mail dated August 6, 2008 from Marisa Newton, Municipal Insurance
Association of British Columbia, advising of the Annual General Meeting on
Tuesday, September 23, 2008 and confirming Councillor Ken Stewart as the
voting delegate and Councillor Ernie Daykin as the alternate.
R/08-342
MIAAGM
Voting Delegate It was moved and seconded
That Councillor Hogarth be appointed as the voting delegate
and Councillor King be appointed as the alternate for the
Municipal Insurance Association of British Columbia Annual
General Meeting; and further
That Councillor Hogarth be appointed as the voting delegate
and Councillor King be appointed as the alternate for any
meetings of the Municipal Finance Authority held during the
Union of British Columbia Municipalities conference.
CARRIED
5.2 Fraser Valley Regional Library -Budget Planning for 2009-2014 Library
Services
Letter dated July 18, 2008 from Mary 0'Callaghan, CMA, Director of Finance,
Fraser Valley Regional Library requesting input in terms of Maple Ridge's
needs for library services in 2009 and projections for library-related operating
and capital plans for 2009-2014.
R/08-343
Fraser Valley
Regional Library
2009 Services
It was moved and seconded
That the letter dated July 18, 2008 from Mary O'Callaghan,
CMA, Director of Finance, Fraser Valley Regional Library be
referred to staff for response.
CARRIED
Council Workshop Minutes
August 18, 2008
Page 4 of 5
5.3 Union of British Columbia Municipalities -Large Urban Forum 2008
Letter dated July 29, 2008 from Ken Vance, Senior Policy Advisor, Union of
British Columbia Municipalities, requesting input on issues to be addressed at
the "Large Urban Forum" workshop at the 2008 UBCM Convention in
September.
R/08-344
UBCM
Large Urban Forum It was moved and seconded
Workshop
' 5.4
That the letter dated July 29, 2008 from Ken Vance, Senior
Policy Advisor, Union of British Columbia Municipalities be
received.
CARRIED
Union of British Columbia Municipalities -UBCM Policy Paper, Affordable
Housing and Homelessness
Letter dated July 30, 2008 from Ken Vance, Senior Policy Advisor, Union of
British Columbia Municipalities, requesting feedback on the issues of
affordable housing and homelessness to be discussed at the 2008 UBCM
Convention in September.
R/08-345
UBCM
Affordable Housing It was moved and seconded
& Homelessness
That the letter dated July 30, 2008 from Ken Vance, Senior
Policy Advisor, Union of British Columbia Municipalities, be
referred to staff for completion and submission by the
deadline.
CARRIED
Council Workshop Minutes
August 18, 2008
Page 5 of 5
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
• Mayor Robson spoke to a request from Council that municipal departments
come to Workshop to report on accomplishments.
The Chief Administrative Officer advised that departments come forward on a
regular basis as part of a normal rotation. The General Manager, Corporate
and Financial Services added that updates have been provided recently by the
Information Services, Parks and Finance Departments.
7. MATTERS DEEMED EXPEDIENT
8. ADJOURNMENT-11:39 a.m.
Certified Correct
C. Marlo, Corporate Officer