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HomeMy WebLinkAbout2009-01-05 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP January 5, 2009 The Minutes of the Municipal Council Workshop held on January 5, 2009 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Leeburn, Executive Director C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required D. Spence, Fire Chief/Director of Safety P. Grootendorst, Fire Chief/Director of Operations R. Carmichael, Director of Engineering Operations B. McDonald, Director of Licences, Permits and Bylaws S. Blue, Manager of Economic Development Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was approved as circulated. 2. MINUTES R/09-001 Minutes It was moved and seconded December 15, 2008 That the minutes of the Council Workshop Meeting of December 15, 2008 be adopted as circulated. CARRIED Council Workshop Minutes January 5, 2009 Page 2 of 5 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Update on Evacuation of 20631 Maple Crescent The Fire Chief/Director of Safety provided background and an update on an evacuation of residents of a building at 20631 Maple Crescent which was structurally damaged during the recent heavy snowfall. The Director of Licences, Permits and Bylaws explained the process which can be followed to condemn a damaged building and proceed with demolition. The Fire Chief/Director of Operations provided highlights of weather related calls recently responded to by the Fire Department. 4.2 Christmas 2008 Snowfall Update The Director of Engineering Operations outlined the weather events which began on December 18 and are still affecting the community. He provided specifics of the crews and the equipment in place to deal with the heavy snowfall and spoke to the effective cooperation between municipal departments during the event. The Director, Engineering Operations advised on the budgets for snow removal and flooding for 2008 and provided figures on what has been spent to date. The Director of Licences, Permits and Bylaws addressed the issue of clearing sidewalks of snow. He advised that information is available on the District website and that ads outlining the responsibilities of property owners to clear snow from sidewalks were placed in the local newspaper. A discussion was held pertaining to the responsibility of School District No. 42 to clear sidewalks around schools. The Director of Licences, Permits and Bylaws advised that the Bylaws Department communicates with the school principal if complaints are received about lack of snow removal on school sidewalks. Council Workshop Minutes January 5, 2009 Page 3 of 5 4.3 Legislative Services Budget: Council Training, Conferences and Association Building Staff report dated December 23, 2008 recommending that Policy 3.05 be repealed and that the policy attached to the report be adopted. The General Manager, Corporate and Financial Services reviewed the report. R/09-002 Council Training, Conference and Association Building Policy It was moved and seconded That Policy 3.05 be repealed and the Council Training, Conferences and Association Building Policy attached to the staff report dated December 23, 2008, be adopted. CARRIED 4.4 Age Friendly Community Committee Appointment of a Council representative to the Age Friendly Community Committee. The General Manager of Community Development, Parks and Recreation Services provided details on the formation of an Age Friendly Community Committee to work through the age friendly community planning process to assess the age friendliness of Maple Ridge. He advised that the committee will terminate when the project is completed. R/09-003 Age Friendly Community Committee It was moved and seconded That Councillor Al Hogarth be appointed to the Age Friendly Community Committee as the Council representative and that Councillor Cheryl Ashlie be appointed as the alternate. CARRIED Council Workshop Minutes January 5, 2009 Page 4 of 5 5. CORRESPONDENCE 5.1 Canadian Association of Home and Property Inspectors (BC) -Home Inspector Standards Letters dated December 8 and 19, 2008 from Owen Dickie, President, Canadian Association of Home and Property Inspectors (BC) regarding home inspection standards and requesting that municipalities ask the Provincial Government to introduce high standards for qualified home inspectors. R/09-004 Home Inspector Standards and Qualifications It was moved and seconded That the Mayor be directed to send a letter to the Provincial Government stating that Maple Ridge Council is supportive of high standards for qualified home inspectors and requesting that the position of the Provincial Government on the home inspector standards be clarified and that the correspondence be copied to the Economic Advisory Commission for comment; and further That consideration be given to submitting a resolution on this subject to the Lower Mainland Local Government Association. CARRIED 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Councillor Ashlie asked for the following items to be added to future Council Workshop agendas: • Private pow projects • Albion Ferry service • Update on the issue of bio fuels • Best practices followed in other communities which encourage business development Council Workshop Minutes January 5, 2009 Page 5 of 5 7. MATTERS DEEMED EXPEDIENT -Nil 8. ADJOURNMENT -10:47 a.m. Certified Correct C. Marlo, Corporate Officer