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HomeMy WebLinkAbout2009-01-19 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP January 19, 2009 The Minutes of the Municipal Council Workshop held on January 19, 2009 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services J. Pickering, Acting General Manager Public Works and Development Services J. Leeburn, Executive Director C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required M. Davies, Area Emergency Coordinator A. Wood, Municipal Engineer B. McDonald, Director of Licences, Permits and Bylaws G. Manson, Manager of Communications S. Blue, Manager of Economic Development Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES R/09-017 Minutes January 5, 2009 It was moved and seconded That the minutes of the Council Workshop Meeting of January 5, 2009 be adopted as circulated. CARRIED Council Workshop Minutes January 19, 2009 Page 2 of 5 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Emergency Operations Centre Update The Area Emergency Coordinator gave a PowerPoint presentation which provided an overview of the Emergency Operations Centre and how the system works in a day to day operation. He detailed the functions of the Emergency Operations Centre during its activation for Maple Ridge's first Storm Flood Watch for 2009. He advised that a website has been set up to provide information during a emergency event. 4.2 RCMP Detachment Building -Cell Retrofits Staff report dated January 9, 2009 recommending that Morrison Hirschfield be retained to provide engineering and construction management services for RCMP cell renovations. The General Manager, Corporate and Financial Services reviewed the report. He advised that the Facilities Operations Manager is aware of the issues with the existing RCMP cells and the new standards to be met. The RCMP's request for funding subsequent to the approval of the District's budget was discussed. R/09-018 RCMP Cell Retrofit It was moved and seconded That the Mayor be directed to send a letter to the RCMP indicating that requests for expenditures of funds should respect the District's budgetary process and be submitted in keeping with the timelines of that process. CARRIED Council Workshop Minutes January 19, 2009 Page 3 of 5 R/09-019 RCMP Cell Retrofit It was moved and seconded That Morrison Hirschfield be retained to provide engineering and construction management services for the cell renovations, noting that project costs are estimated at $475,000 and are to be funded from the Protective Service Reserve. CARRIED Mike Morden -OPPOSED 4.3 Local Motion Grant Application, North Alouette River Greenway Bridge Crossing Staff report dated January 8, 2009 recommending the authorization of the North Alouette River Greenway Bridge Crossing Project. The General Manager of Community Development, Parks and Recreation Services reviewed the report. R/09-020 It was moved and seconded That staff be authorized to proceed with the North Alouette River Greenway Bridge Crossing project. CARRIED 4.4 Albion Ferry Summary Staff report dated January 15, 2009 providing a summary of the discussions related to the operation of the Albion Ferry post-opening of the Golden Ears Bridge. The Municipal Engineer reviewed the report. Council Wo rkshop Minutes January 19, 2009 Page 4 of 5 R/09-021 Albion Ferry Summary It was moved and seconded That the staff report dated January 15, 2009 titled "Albion Ferry Summary" be received for information; and further That Translink representatives be invited to attend a meeting of Council to provide an update on the Golden Ears Bridge which includes the plans for the decommissioning of the Albion Ferry. CARRIED 4.5 Discussion of Rules for Public Hearings The Corporate Officer reviewed the rules pertaining to the opportunities for the public to speak at public hearings. She advised that Council has the ability to alter the rules in terms of time allowed to speakers. She also advised that persons who have submitted written opinions can speak at public hearings. Council discussed the Public Hearing process and did not suggest that any changes be made. 5. CORRESPONDENCE 5.1 Memo from Lower Mainland Local Government Association -2009 Resolutions Memo dated January 5, 2009 from Eydie Fraser, Executive Coordinator, LMLGA, asking members to submit resolutions to their Area Association for endorsement before proceeding to UBCM. R/09-022 2009 UBCM Resolutions It was moved and seconded That the memo dated January 5, 2009 from Eydie Fraser, Executive Coordinator, LMLGA, be received for information. CARRIED Council Workshop Minutes January 19, 2009 Page 5 of 5 5.2 Order of British Columbia -2009 Call of Nominations E-mail dated January 12, 2009 from Karen Felker, Coordinator, Order of British Columbia, requesting assistance in informing the public about the 2009 Call of Nominations for the Order of British Columbia. R/09-023 Order of BC 2009 Call of Nominations It was moved and seconded That the e-mail dated January 12, 2009 from Karen Felker, Coordinator, Order of British Columbia, be received for information. CARRIED 5.3 Fraser Health -Mental Health and Addictions -Homelessness & Housing Initiative Fact Sheet dated January 2009 from Fraser Health outlining the current and ongoing Mental Health and Addictions initiatives and past projects which support those persons living mental health and/or addiction issues and address homelessness in this population. R/09-024 Fraser Health Homelessness & Housing Initiative It was moved and seconded That the fact sheet dated January 2009 from Fraser Health be received for information. CARRIED 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT -Nil 8. ADJOURNMENT -10:45 a.m. V C. Marlo, Corporate Officer