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Home My WebLink About2009-03-02 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP March 2, 2009 The Minutes of the Municipal Council Workshop held on March 2, 2009 at 10:30 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor C. Speirs ABSENT Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services R. Carmichael, Acting General Manager Public Works and Development Services J. Leeburn, Executive Director C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required L. Benson, Manager of Sustainability and Corporate Planning S. Blue, Manager of Economic Development R. Stott, Environmental Planner Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted with the following addition: 4.5 Procedure for the March 10, 2009 Council Meeting Council Workshop Minutes March 2, 2009 Page 2 of 6 2. MINUTES R/09-065 Minutes It was moved and seconded February 16, 2009 That the minutes of the Council Workshop Meeting of February 16, 2009 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Federal Economic Stimulus Package Grant Priorities Staff report dated February 24, 2009 recommending applications to the Federal Government for funding for specific projects based on priority and outlining the funding details. The Manager of Sustainability and Corporate Planning reviewed the report. She addressed an upcoming program to fund Community Recreation Facilities and provided clarification on the priority order of the projects chosen to receive such funding. R/09-066 Federal Economic Stimulus Package Grant Priorities It was moved and seconded That staff make application to the Building Canada Fund for the following projects, in priority order: (1) the Downtown Core Road and Utility Rehabilitation Project, and (2) the 240 Street Bridge at Kanaka Creek; and That staff make application to an upcoming program to fund Community Recreation Facilities for (1) the Hammond Stadium project, and (2) the Leisure Centre Boiler and Energy Efficiency Upgrade Project; with priorities to be determined; and Council Workshop Minutes March 2, 2009 Page 3 of 6 That the District commit to funding its share of eligible project costs, all ineligible project costs, and operating, maintenance and replacement costs for the following projects: • the Downtown Core Road and Utility Rehabilitation Project, with $500,000 from Translink funding, $1,200,000 from Accumulated Surplus and $166,666 from General Revenue:; • the 240 Street Bridge at Kanaka Creek, with $81,057 from Capital Works Reserve and $2,621,162 from Development Cost Charges Reserve; and further That the District will seek elector approval should the Development Cost Charges Reserve require debt to fund the District portion of the 240 Street Bridge at Kanaka Creek Project. CARRIED 4.2 2009 Community Grants Staff report dated February 25, 2009 recommending that the proposed distribution of grants as shown on the attached Schedule "A" be approved. The Manager of Accounting reviewed the report. The General Manager, Corporate and Financial Services provided clarification on the grant to the Salvation Army. R/09-067 2009 Community Grants It was moved and seconded That the proposed distribution of grants as shown on Schedule "A" of the staff report dated February 26, 2009 and titled "2009 Community Grants" be approved. CARRIED Council Workshop Minutes March 2, 2009 Page 4 of 6 4.3 Preliminary Year End Update Staff report dated February 25, 2009 recommending that the year-end considerations included in the report from the Chief Administrative Officer dated February 25, 2009 be incorporated into the 2008 financial statements. The Manager of Accounting reviewed the report. The General Manager, Corporate and Financial Services reviewed the year- end considerations in the report. R/09-068 Preliminary Year End Update It was moved and seconded That the staff report dated February 25, 2009 be received and that the year-end considerations included in that report be incorporated into the 2008 Financial Statements. CARRIED 4.4 Environmental Sensitive Areas Mapping Open House Staff report dated February 24, 2009 recommending that the Environmental Sensitive Areas (ESA) Mapping Strategy Open House Report be received as information and that the ESA mapping be used as an information management resources tool. The Director of Planning provided background on the context of the staff report on the ESA Open House. The Environmental Planner gave a PowerPoint presentation which provided an overview of the Environmental Sensitive Area (ESA) mapping project. He outlined what he has learned in terms of the mapping process in a review of the work done by other communities. He advised on the disclaimer on the maps and explained the recourse for Maple Ridge property owners should they wish to dispute any property features noted on the maps. The Chief Administrative Officer advised that the information being put forward will be the fundamental layer of the management plan to be brought back to Council. The Environmental Planner explained the differences between an ESA Management Strategy compared to working at the site specific level. He advised that material presented at the ESA Public Open House is available to the public and that all information will be placed on the municipal website. Coun cil Workshop Minutes March 2, 2009 Page 5 of 6 R/09-069 Environmental Sensitive Areas Mapping R/09-070 Environmental Sensitive Areas Mapping R/09-071 Environmental Sensitive Areas Mapping It was moved and seconded That the ESA Mapping Strategy Open House Report dated February 24, 2009 be received as information. CARRIED It was moved and seconded That the Environmental Sensitive Area mapping be used as an information management resource for Maple Ridge. WITHDRAWN It was moved and seconded That staff proceed to develop a draft Management Plan for Council's consideration. CARRIED 4.5 Procedure for March 10 Council Meeting The Manager of Legislative Services reviewed the report. R/09-072 March 10 Council Meeting Procedure It was moved and seconded That the procedure for presentation of the staff report on the Fire Damaged Building located at 11731 Fraser Street at the March 10 regular Council meeting be as follows: 1. That the report be presented as Item 500 and subsequent items on the agenda be renumbered accordingly; Council Workshop Minutes March 2, 2009 Page 6 of 6 2. That following the staff presentation the affected property owners, occupants and charge holders be provided an opportunity to address Council on the material contained within the report with a time limit of five (5) minutes per person; and 3. That members of the public be provided an opportunity to address Council on the material contained within the report with a time limit of two (2) minutes per person and a maximum time limit of thirty (30) minutes for the public portion of the presentation. CARRIED 5. CORRESPONDENCE -Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. ADJOURNMENT -12:42 p.m. Certified Correct