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Home My WebLink About2009-06-15 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP June 15, 2009 The Minutes of the Municipal Council Workshop held on June 15, 2009 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Leeburn, Executive Director C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required Stephen Cote-Rolvink, Manager of Inspection Services J. Bastaja, Chief Information Officer G. Manson, Manager of Communications S. Blue, Manager of Economic Development Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted with the following additions: 4.6 Mayor's Letter to Translink 4. 7 Metro Vancouver Kan aka Creek Regional Park Council Workshop Minutes June 15, 2009 Page 2 of 6 2. MINUTES R/09-284 Minutes June 1, 2009 It was moved and seconded That the minutes of the Council Workshop Meeting of June 1, 2009 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Police Update Staff Sergeant Alex Bodden provided an update on RCMP activities in the community. He spoke to the RCMP's ongoing commitment to be visible in the community, addressed staffing and outlined the new Officer-ln-Charge's strategic priority of enhanced communication. 4.2 6 Storey Wood Frame Construction The Director of Licences, Permits and Bylaws provided a PowerPoint presentation which addressed the history behind changes to the BC Building Code pertaining to six storey wood frame residential buildings. The Manager of Inspection Services gave a PowerPoint presentation which outlined and explained the changes to the BC Building Code to increase the maximum height for wood-frame residential buildings from four to six storeys. The presentation included explanations of qualifications required for professionals, contractors and trades, the impact of the code changes in Maple Ridge and the permit and inspection process. R/09-285 6 Storey Wood Frame Construction It was moved and seconded That the Mayor write a letter to the Provincial Government expressing the need for appropriate training and qualifications for professionals, contractors and trades involved in building construction. CARRIED Coun cil Workshop Minutes June 15, 2009 Page 3 of 6 R/09-286 6 Storey Wood Frame Construction It was moved and seconded That the Provincial Government be made aware that the District of Maple Ridge has concerns about the exposure of 6- storey buildings to weather, water ingress, the additional external measures required for building safety in terms of fire and the overall safety of these buildings with respect to earthquake and shear wall design. CARRIED 4.3 Telecommunications Service Opportunities -Fibre Agreement Staff report dated June 11, 2009 recommending that the Corporate Officer be authorized to execute the Fibre Operations and Indefeasible Right of Use (IRU) Agreement and the Municipal Access Agreement with Cygnal Technologies (CONN EX). The General Manager, Corporate and Financial Services advised that the agreement with Cygnal has not been finalized and a different recommendation than the one in the staff report is being suggested for approval. He gave a PowerPoint presentation which highlighted the process involved in securing a fibre operations and IRU Agreement and outlined the five key points of the proposed agreement with Cygnal Technologies. R/09-287 Agreement Cygnal Technologies It was moved and seconded That the Fibre Operations and IRU Agreement and the Municipal Access Agreement as referenced in the staff report dated June 11, 2009 be agreed to in principle, subject to some minor revisions, and that the final documents be approved by Council once they are completed. CARRIED Note: The meeting recessed at 10:34 a.m. and reconvened at 2:20 p.m. Council Workshop Minutes June 15, 2009 Page 4 of 6 4.4 Grant Hill (Thornhill} Communications Tower Tender Award Staff report dated June 10, 2009 recommending that the contract for the construction and installation of a 60 m communication tower be awarded to Radian Communications Services Corporation and that the Corporate Officer be authorized to sign the contract. The Chief Information Officer reviewed the report. R/09-288 Award of Contract Grant Hill Communications Tower It was moved and seconded That the contract for the construction and installation of a 60m communications Tower be awarded to Radian Communication Services Corporation and that the Corporate Officer be authorized to sign that contract. CARRIED 4.5 Grant Application, Recreational Infrastructure Canada (RlnC) Staff report dated June 5, 2009 recommending that a Recreational Infrastructure Canada grant application for the North Alouette River Greenway be approved. The General Manager of Community Development, Parks and Recreation Services reviewed the report. R/09-289 Grant Application North Alouette River Greenway It was moved and seconded That a Recreational Infrastructure Canada grant application for the North Alouette River Greenway for work described in the staff report dated May 29, 2009 be approved, recognizing that an amendment to the Development Cost Charge Bylaw will be required to designate funds to this project. CARRIED Council Workshop Minutes June 15, 2009 Page 5 of 6 4.6 Mayor's Letter to Translink Councillor Ashlie suggested that the letter from Mayor Daykin sent to Translink be forwarded to the Translink Board of Directors. Mayor Daykin advised this will be done. She also suggested that representatives from Maple Ridge attend a Translink Board meeting to make a formal presentation addressing concerns put forward in the Mayor's letter. Mayor Daykin advised this will be done. 4. 7 Metro Vancouver Kanaka Creek Regional Park Councillor Dueck advised that the Metro Vancouver Board has passed 2nd and 3rd readings of bylaws pertaining to the sale of properties in the Kanaka Creek Regional Park under the bridge on 240th Street between Kanaka Creek Road and McClure Drive to the District of Maple Ridge for construction of the new bridge. 5. CORRESPONDENCE 5.1 BC Coalition of People with Disabilities Letter dated May 28, 2009 from Al Hanet, President and Jane Dyson, Executive Director, BC Coalition of People with Disabilities advocating for a ban on the use of handheld communications devices in BC. R/09-290 BC Coalition of People with Disabilities It was moved and seconded That the letter dated May 28, 2009 from Al Hanet, President and Jane Dyson, Executive Director, BC Coalition of People with Disabilities be received and that no further action be taken. CARRIED Council Workshop Minutes June 15, 2009 Page 6 of 6 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 6.1 Items on Council Workshop Agenda Councillor Hogarth questioned why Item 4.3 and Item 4.4 have been brought forward at Council Workshop rather than at Committee of the Whole. The Chief Administrative Officer advised that this was a timing issue. 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT -2:30 p.m. Certified Correct C. Marlo, Corporate Officer