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HomeMy WebLinkAbout2009-07-06 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP July 6, 2009 The Minutes of the Municipal Council Workshop held on July 6, 2009 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Leeburn, Executive Director C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required J. Pickering, Director of Planning P. Grootendorst, Fire Chief/Director of Operations D. Spence, Fire Chief/Director of Safety R. Carmichael, Director of Operations T. Fryer, Manager of Corporate and Development Engineering G. Manson, Manager of Communications S. Blue, Manager of Economic Development Note: These Minutes are posted on the Municipal Web Site at www .mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was approved with the following additions: 4.7 Inspection Levels 4.8 Signage at Abernethy and 210th Council Workshop Minutes July 6, 2009 Page 2 of 9 2. MINUTES R/09-310 Minutes June 15, 2009 It was moved and seconded That the minutes of the Council Workshop Meeting of June 15, 2009 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1.1 Fire Department Update -Peter Grootendorst, Fire Chief/Director of Operations -Dane Spence, Fire Chief/Director of Safety The Fire Chief/Director of Operations gave a PowerPoint presentation highlighting the accomplishments of the Fire Department for January to July 2009. The Fire Chief/Director of Safety provided an update on the progress in the construction of the new fire hall. 3.1.2 Fire Department Mutual Aid Agreement Staff report dated June 18, 2009 recommending that the Corporate Officer be authorized to execute the Fire Department Mutual Aid Agreement. The Fire Chief/Director of Operations reviewed the report. R/09-311 Fire Department Mutual Aid Agreement It was moved and seconded That the Corporate Officer be authorized to execute the Fire Department Mutual Aid Agreement as attached to the staff report dated June 18, 2009. CARRIED Council Workshop Minutes July 6, 2009 Page 3 of 9 3.2 BC Hydro Phase Ill Ductbank Project, Dewdney Trunk Road East of New Sub Station -Roy Siebold, Project Manager, Distribution Engineering; Steve Higginbottom, Public Affairs Coordinator; Nimesh Shah, Regional Planner; Rajesh Solanki, Field Service Engineer; Darrel Filafilo, Project Manager Letter dated June 22, 2009 from Roy Siebold, Project Manager, Distribution Engineering, BC Hydro regarding BC Hydro plans to install ductbank on Dewdney Trunk Road. Mr. Siebold gave a PowerPoint presentation outlining the function of the BC Hydro system in Maple Ridge. He reviewed past, present and future BC Hydro distribution system improvement projects scheduled for the Maple Ridge area, focusing on the Haney Phase 3 project. He advised on the public information process for the upcoming project. The BC Hydro Public Affairs Coordinator advised that the District will be provided information to place on the website. 4. UNFINISHED AND NEW BUSINESS 4.1 Spirit Square Grand Opening Ceremony Staff report dated June 30, 2009 recommending that use of municipal streets be authorized for the Spirit Square Grand Opening Ceremony on Saturday, July 11, 2009. The Manager of Communication reviewed the report and provided details on the opening ceremony. R/09-312 Use of Streets Spirit Square Opening July 11, 2009 It was moved and seconded That the use of municipal streets be authorized for the Spirit Square Grand Opening Ceremony on Saturday, July 11, 2009, provided the conditions outlined in Schedule "A" attached to the staff report dated June 30, 2009 are met. CARRIED Council Workshop Minutes July 6, 2009 Page 4 of 9 4.2 Snow Removal and Ice Control Plan Staff report dated June 24, 2009 recommending that approval of the District's snow removal and ice control priorities in given areas with respect to the Snow Removal and Ice Control Plan. The Director of Engineering Operations reviewed the report. R/09-313 Snow Removal and Ice Control Policy It was moved and seconded That the District of Maple Ridge Snow Removal and Ice Control on Municipal Roadways Policy be adopted. CARRIED 4.3 Planning Committee Discussion Points Staff report dated June 30, 2009 providing information on the creation of a Planning Committee. The Chief Administrative Officer reviewed the report. He suggested that issues causing concern be identified and staff provide a follow up report in the Fall. R/09-314 Solution Matrix It was moved and seconded That the Solution Matrix be used to address identified issues and assist in issue clarification and definition with respect to discussion of a Planning Committee. CARRIED Councillor Speirs -OPPOSED Council members identified issues of concern. Council Workshop Minutes July 6, 2009 Page 5 of 9 Note: Councillor Hogarth left the meeting. 4.4 Review of the Regional Growth Strategy -Update Staff report dated June 29, 2009 providing information on resolutions which required additional information from Metro Vancouver. The General Manager, Public Works and Development Services provided a summary of previous discussions. Note: Councillor Hogarth returned to the meeting The Manager of Community Planning reviewed the Mapping Decisions Chart and the items deferred pending clarification from Metro Vancouver. R/09-315 Area No. 2 Rural R/09-316 Area No. 3 Rural It was moved and seconded That the regional designation for the area south-east of Silver Valley indicated as Area No. 2 on the map attached to the staff report dated June 29, 2009 be Rural based on the fact that the District of Maple Ridge can apply the appropriate zoning as per the municipality's Official Community Plan. CARRIED Councillor Hogarth -OPPOSED It was moved and seconded That the regional designation for the Smith Avenue Area indicated as Area No. 3 on the map attached to the staff report dated June 29, 2009 be Rural based on the fact that the District of Maple Ridge can apply the appropriate zoning as per the municipality's Official Community Plan. CARRIED Councillor Dueck, Councillor Hogarth, Councillor Morden - OPPOSED Council Workshop Minutes July 6, 2009 Page 6 of 9 Note: The meeting was recessed at 12:30 p.m. and reconvened at 2:55 p.m. R/09-317 Area No. 4 Agricultural It was moved and seconded That the regional designation for the Area outside of Smith Avenue indicated as Area No. 4 on the map attached to the staff report dated June 29, 2009 be Agricultural noting that some lands in the area do not fall into the agricultural designation. CARRIED Councillor Hogarth -OPPOSED Council agreed to advise Metro Vancouver that decisions on the designations of Area No.s 6 and 7 are pending due to current activity in the area. R/09-318 Area No. 12 Industrial R/09-319 Removal of Agricultural Land Simple Majority It was moved and seconded That the regional designation for the 256th Street Industrial Area indicated as Area No. 12 on the map attached to the staff report dated June 29, 2009 be Industrial. CARRIED Councillor Hogarth and Councillor Speirs -OPPOSED It was moved and seconded That the required vote of the Metro Vancouver Board of Directors for change of designation of property approved for removal from the Agricultural Land Reserve by the Agricultural Land Commission be a simple majority. CARRIED Councillor Speirs and Councillor King-OPPOSED Council Workshop Minutes July 6, 2009 Page 7 of 9 Mayor Daykin proposed a resolution suggesting a condition which is to be a component of Maple Ridge's acceptance of the Metro Vancouver Regional Growth Strategy. The resolution was tabled until the next meeting to allow for further input from Council members. R/09-320 Special Council Workshop It was moved and seconded That a Special Council Workshop Meeting be scheduled for Monday, July 13, 2009 for 9:00 a.m. CARRIED 4.5 Fraser Valley Regional Library Councillor King conveyed concern over the lack of funding for the libraries from provincial grants. She advised that a letter has been sent to the Provincial Government. 4.6 Agricultural Plan Update Councillor Ashlie provided an update on the status of the development of the agricultural plan. 4. 7 Inspection Schedules Councillor Morden referred to notice received from the Manager of Inspector Services advising on a cap on inspections during the months of July and August. He expressed concern about service delivery during these months. The General Manager, Public Works and Development Services advised that this has been discussed with the building community through forums and that a notice providing information on summer inspections has been sent out the last few years. He will follow up with the Director of Licences, Permits and Bylaws regarding feedback. Council Workshop Minutes July 6, 2009 Page 8 of 9 4.8 Signage at Abernethy and 210th The General Manager, Public Works and Development Services advised that staff is working through signage improvements for the Golden Ears Bridge with Translink. 5. CORRESPONDENCE 5.1 City of Burnaby -Local Government Liability in Building Regulation Letter dated June 4, 2009 from Mayor Derek R. Corrigan, City of Burnaby, requesting support in petitioning the Provincial Government and asking for changes to Local Governm~nt liability in building construction regulation. Note: Councillor King left the meeting at 3:54 p.m. R/09-321 Local Government Liability It was moved and seconded That a letter be written to the Provincial Government and the local MLA's in support of removing the joint and several liabilities of m·unicipalities under the Local Government Act while retaining proportionate liability. CARRIED 5.2 Honourable Jim Karygiannis, M.P. Scarborough-Agincourt -Bill C-319 Letter dated May 2009 from the Honourable Jim Karygiannis, M.P. Scarborough-Agincourt providing information and asking for support for Private Member's Bill C-319 to amend the section of the Motor Vehicle Safety Act pertaining to speed limiters. R/09-322 Bill C-319 It was moved and seconded That the letter dated May 2009 from the Honourable Jim Karygiannis, M.P. Scarborough-Agincourt be received for information and no further action taken. CARRIED Council Workshop Minutes July 6, 2009 Page 9 of 9 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. ADJOURNMENT -3:55 p.m. Certified Correct C. Marlo, Corporate Officer