HomeMy WebLinkAbout2009-10-05 Adopted Council Workshop Minutes.pdfDistri ct of Maple Ridge
COUNCIL WORKSHOP
October 5, 2009
The Minutes of the Municipal Council Workshop held on October 5, 2009 at
9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple
Ridge, British Columbia for the purpose of transacting regular Municipal business.
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Ashlie
Councillor J. Dueck
Councillor A. Hogarth
Councillor M. Morden
Councillor C. Speirs
ABSENT
Councillor L. King
Appointed Staff
J. Rule, Chief Administrative Officer
M. Murray, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
J. Leeburn, Executive Director
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
J. Pickering, Director of Planning
C. Goddard, Manager of Development and Environmental
Services
S. Blue, Manager of Economic Development
Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca
1. ADOPTION OF THE AGENDA
The agenda was adopted as circulated.
2. MINUTES
R/09-368
Minutes It was moved and seconded
September 21, 2009
That the minutes of the Council Workshop Meeting of
September 21, 2009 be adopted as circulated.
CARRIED
Council Workshop Minutes
October 5, 2009
Page 2 of 5
Note: Items 4.1 to 5.2 were dealt with prior to Item 3.1
3. PRESENTATIONS AT THE REQUEST OF COUNCIL
3.1 Gateway Program -Pitt River Bridge and Mary Hill Interchange Project
• Geoff Freer, Executive Director, Gateway Program
• Rob Ahola, Project Director, Gateway Program
Mr. Freer gave a PowerPoint presentation outlining the Gateway Program and
the three projects involved. He advised on the Port Mann Bridge-Highway No.
1 project, the North Fraser Perimeter Road project and the Pitt River Bridge
and Mary Hill Interchange project. Mr. Freer highlighted the Pitt River Bridge
project and outlined the history and the accomplishments of the project.
4. UNFINISHED AND NEW BUSINESS
4.1 Development Process -Planning Committee Discussion Points
Staff report dated September 30, 2009 recommending that the staff report
titled "Development Process -Planning Committee Discussion Points" be
received and forwarded to a formal Council Meeting for discussion and
consideration.
The Chief Administrative Officer reviewed the report. He outlined the steps
taken during the development process review, the outcomes of the process
and the options recommended by staff.
The Director of Planning advised on the procedures at the Committee of the
Whole meetings with respect to presentations of applications.
R/09-369
Development
Process -Planning It was moved and seconded
Committee
That the staff report titled "Development Process -Planning
Committee Discussion Points" be forwarded to a formal
Council Meeting for discussion and consideration.
CARRIED
Council Workshop Minutes
October 5, 2009
Page 3 of 5
4.2 Metro Vancouver Regional Growth Strategy Update
The Director of Planning advised on the proposed timeline for the adoption of
the Metro Vancouver Regional Growth Strategy as presented by J. Carline at a
Metro Vancouver Technical Advisory Committee ("TAC") meeting. She
reported that the draft Regional Growth Strategy will be presented to the
Metro Vancouver Board in bylaw format for first and second readings on
December 11, 2009, will be referred out for feedback from February 2010 to
May 2010 and will be brought forward for third and final reading in June
2010.
She also advised that a TAC meeting has been scheduled for October 23
however she did not know if a copy of the draft regional growth strategy will be
provided prior to or at the meeting.
R/09-370
Regional Growth
Strategy Update It was moved and seconded
That Metro Vancouver be requested to provide the revised
draft of the Metro Vancouver Regional Growth Strategy to
members of the Technical Advisory Committee prior to that
committee's October 23, 2009 meeting; and further
That the revised draft Regional Growth Strategy be made
available to Maple Ridge Council for review in conjunction with
Metro Vancouver's response to questions and issues put
forward.
CARRIED
4.3 Mayor and Council Correspondence Policy
(from the September 21, 2009 Council Workshop Meeting)
Staff report dated September 17, 2009 recommending that the Mayor and
Council Correspondence Policy be adopted.
R/09-371
Mayor and Council
Correspondence
Policy
It was moved and seconded
That the Mayor and Council Correspondence Policy attached to
the staff report dated September 17, 2009 be adopted with
the following amendment:
Council Workshop Minutes
October 5, 2009
Page 4 of 5
The addition of a bullet under the section 'Key Areas of
Responsibility -Action to Take' stating "that the Executive
Assistant acknowledge receipt of general volume
correspondence and provide any available information at point
of receiving."
CARRIED
5. CORRESPONDENCE
5.1 Ministry of Public Safety and Solicitor General -User Fees -Online Records
Management System
Letter dated September 22, 2009 from Kash Heed, Solicitor General advising
of the increase in the user fee for the Police Records Information
Management Environment of British Columbia (PRIME-BC).
The General Manager, Corporate and Financial Services advised on the
additional costs that have been placed onto the municipality for use of the
PRIME-BC system. He suggested that representatives of PRIME-BC be invited
to present at a future workshop.
R/09-372
Police Records
Information Mgmt
System Fees
It was moved and seconded
That the letter dated September 22, 2009 from Kash Heed,
Solicitor General be referred to Business Planning.
CARRIED
5.2 Lower Mainland Treaty Advisory Committee ("LMTAC") -Financial Support
Letter dated September 25, 2009 from Mayor Ralph Drew, Chair, Lower
Mainland Treaty Advisory Committee ("LMTAC") requesting the fulfillment of
the Provincial Government's commitment of a grant to LMTAC for the
2009/2010 fiscal year.
Council Workshop Minutes
October 5, 2009
Page 5 of 5
R/09-373
LMTAC
Financial Support It was moved and seconded
That Mayor Daykin write a letter in support of the request from
Mayor Ralph Drew, Chair, Lower Mainland Treaty Advisory
Committee ("LMTAC") that the Province Government fulfill its
commitment of a grant to LMTAC for the 2009/2010 fiscal
year.
CARRIED
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil
7. MATTERS DEEMED EXPEDIENT-Nil
Note: The meeting was recessed at 10:21 a.m. and reconvened at 10:32 a.m. to
deal with Item 3.1
8. ADJOURNMENT -11:05 a.m.
Certified Correct
C. Marie;: Corp-Ora