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HomeMy WebLinkAbout2011-03-07 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP March 7, 2011 The Minutes of the Municipal Council Workshop held on March 7, 2011 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services L. Marchand, Acting Confidential Secretary Other Staff as Required E. Mitchell, Superintendent of Waterworks C. DiGiamberardine, Recreation Coordinator, Neighbourhood Development Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES R/2011-083 Minutes 02 It was moved and seconded That the minutes of the Council Workshop Meeting of February 21, 2011 be adopted as circulated. CARRIED Council Workshop Minutes March 7, 2011 Page 2 of 6 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 4. UNFINISHED AND NEW BUSINESS 4.1 Port Haney Neighbourhood Change Initiative Presentation by representatives of the Port Haney Neighbourhood Initiative - Chris Iversen, Yvonne Desabrais and Michelle Ninow The General Manager of Community Development gave a brief overview of the Port Haney Neighbourhood Change Initiative. The Recreation Coordinator, Neighbourhood Development, advised that the Port Haney Change Initiative was started in September 2010 through the direct support of the Social Planning Advisory Committee. To date they have had six meetings. She introduced members of the Port Haney Change Initiative, Chris Iversen, Yvonne Desabrais and Michelle Ninow. Mr. Iverson and Ms Desabrais, co-chairs of the Initiative, gave an overview of the goals of the group and provided examples of some of the changes that have been identified and dealt with. Mr. Iverson provided information regarding the history of the area. He sought the support of Council to refer to the lnititaive as "Port Haney" rather than "South Haney". R/2011-084 Port Haney Neighbourhood Change Initiative It was moved and seconded That the name change of the initiative from "South Haney Neighbourhood Change Initiative" to "Port Haney Neighbourhood Change Initiative" be supported. CARRIED 4.2 Cross Connection Control Program Presentation by the Superintendent of Waterworks The General Manager Public Works and Development gave a brief overview of the Cross Connection Control Program and advised that it is mandated by the Provincial Government. Council Workshop Minutes March 7, 2011 Page 3 of 6 The Superintendent of Waterworks gave a Power Point presentation providing information regarding the program. 4.3 Bylaw Dispute Adjudication System Staff report dated March 7, 2011 recommending that Council authorize staff to pursue the development of a Bylaw Dispute Adjudication System for Maple Ridge. The General Manager Public Works and Development gave a brief overview. The Director of Licences, Permits and Bylaws gave an overview of the proposed Adjudication System and advised that the adjudicators would be contracted out with no additional expense to the District. She provided information regarding the current dispute process and the advantages of an adjudication system. R/2011-085 Bylaw Dispute Adjudication Process It was moved and seconded 1. That Council authorize staff to pursue the development of a Bylaw Dispute Adjudication System for Maple Ridge, as outlined in the report dated March 7, 2011; and 2. That Council direct the Manager of Legislative Services to write to the Court Services Branch of the Ministry of Attorney General to advise of Council's intent to establish a Bylaw Adjudication System; and 3. That a follow-up report and bylaw be brought to a future Committee of the Whole for Council's consideration. CARRIED Council Workshop Minutes March 7, 2011 Page 4 of 6 4.4 Scrap Metal Initiative Follow-Up Verbal report by the Director of Licences, Permits and Bylaws The General Manager Public Works and Development gave an overview of the Scrap Metal Initiative and advised that a Lower Mainland Task Force has been formed and that the Director of the Licences, Permits and Bylaws is the lead person of that group. The Director of Licences, Permits and Bylaws gave a PowerPoint Presentation of the current scrap metal theft situation and the problems associated with it. 4.5 Preliminary 2010 Year End Update (General Revenue Fund) Staff report dated March 7, 2011 recommending that the report be received and that $500,000 be set aside in the preparation of the 2010 Consolidated Financial Statements, to support Council's Town Centre Incentive Program. The Manager of Accounting reviewed the report and gave an overview of the general cost savings. She advised that the 2010 Consolidated Financial Statements have been drafted and are awaiting completion of the audit, whereupon they will finalize the statements and appear back before Council. R/2011-086 2010 General Revenue Fund Review It was moved and seconded That the report from the CAO dated March 7, 2011 be received, and that $500,000 be set aside in the preparation of the 2010 Consolidated Financial Statements, to support Council's Town Centre Incentive Program. CARRIED Council Workshop Minutes March 7, 2011 Page 5 of 6 4.6 BC Water Act Modernization Discussion of Policy Proposal dated December 2010 Councillor Ashlie advised that the deadline for submissions on the Policy Proposal has been extended to the end of March. She suggested that the original committee who reviewed the initial phase of the British Columbia's Water Act Modernization policy process come together to develop a submission from the District. R/2011-087 BC Water Act It was moved and seconded That the group who reviewed the initial phase of the British Columbia's Water Act Policy process prepare a submission on behalf of the District. CARRIED 5. CORRESPONDENCE The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: a) Acknowledge receipt of correspondence and advise that no further action will be taken. b) Direct staff to prepare a report and recommendation regarding the subject matter. c) Forward the correspondence to a regular Council meeting for further discussion. d) Other. Once direction is given the appropriate response will be sent. 5.1 Global Cities Covenant on Climate -"Mexico City Pact" Deferred from February 21, 2011 Workshop for further discussion. Letter dated January 28, 2011 from Lois E. Jackson, Chair, Metro Vancouver Board, providing a report on the Global Cities Covenant on Climate, also Council Workshop Minutes March 7, 2011 Page 6 of 6 known as the "Mexico City Pact" and asking municipalities to join as a signatory. The Manager of Sustainability and Corporate Planning provided an overview of the request and information regarding the emissions control and costs of signing onto the registry. Recommendation: join as a signatory R/2O11-O88 Mexico City Pact Signatory It was moved and seconded That the District of Maple Ridge join as a signatory to the Global Cities Covenant on Climate -"Mexico City Pact" and that a letter be sent noting that the program should not result in future costs to municipalities. CARRIED 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Councillor Hogarth advised of a recent lawsuit filed against the Kelowna Fire Department concerning a chemical spill and he sought information regarding what precautions are in place to avoid such an instance in this community. The Chief Administrative Officer advised that he would discuss the concerns with the Fire Department. 7. MATTERS DEEMED EXPEDIENT . 8. ADJOURNMENT -11:07 a.m. V Certified Correct C. Marlo, Corporate Officer