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Home My WebLink About2011-06-13 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP June 13, 2011 The Minutes of the Municipal Council Workshop held on June 13, 2011 at 10:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Leeburn, Executive Director C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required S. Wheeler, Director of Community Services C. DiGiamberardine, Neighbourhood Development J. Bergmann, Research Technician L. Benson, Manager of Sustainability and Corporate Planning J. Pickering, Director of Planning F. Armstrong, Manager of Corporate Communications Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted with the following addition: 4.10 Proposed ARMS Fish Ladder along Ruskin Dam Upgrade Project Council Workshop Minutes June 13, 2011 Page 2 of 8 2. MINUTES R/2011-250 Minutes May 30, 2011 It was moved and seconded That the minutes of the Council Workshop Meeting of May 30, 2011 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 Healthier Community Partnerships Presentation -Val Spurrell, Executive Director, Fraser Health, Dr. Larry Gustafson, Medical Health Officer, Fraser Health Erin Corry, Community Health Specialist, Fraser Health Councillor Dueck introduced the members of the Healthier Community Partnerships initiative. A video clip outlining the initiative was provided. The Executive Director, Fraser Health gave a PowerPoint presentation which explained the focus of the Healthier Community Partnerships Initiatives and outlined the objective of the project. The Medical Health Officer spoke to the health of the community and the work on trends with a focus on healthy living. He welcomed the opportunity to explore further options through a partnership with the District. R/2011-251 Healthier Community Partnerships It was moved and seconded That a motion to accept a partnership between Fraser Health and the District of Maple Ridge for the Healthier Community Initiatives and to refer the information to the Maple Ridge Social Planning Advisory Committee for review be forwarded to the June 14, 2011 Council Meeting for endorsement. CARRIED Council Workshop Minutes June 13, 2011 Page 3 of 8 3.2 Port Haney Neighbourhood Change Project Process -Committee Presentation -Yvonne Desabrais, Co-Chair Yvonne Desabrais provided a history and background of the Port Haney Neighbourhood Change Committee. She reviewed the activities of the committee over the last year, spoke to the formation of subcommittee to work through various traffic concerns and outlined the future goals of the committee as well as future events planned for the neighbourhood. She addressed the request for continued funding and highlighted what the funding will allow. 4. UNFINISHED AND NEW BUSINESS 4.1 Port Haney Neighbourhood Change Initiative Project Request Report from the Maple Ridge Social Planning Advisory Committee dated June 13, 2011 recommending that the report from the Port Haney Neighbourhood Chairs be accepted for information and that a request for additional funding to extend the project be approved. The Director of Community Services reviewed the report. R/2011-252 Port Haney Neighbourhood Change Project It was moved and seconded That the staff report dated June 13, 2011 titled "Port Haney Neighbourhood Change Initiative Project Request be forwarded to the June 14, 2011 Council meeting for endorsement of the recommendation. CARRIED 4.2 Bylaw Complaint Criteria Policy Staff report dated June 13, 2011 recommending that staff be directed to prepare a Bylaw Complaint Criteria Policy. The General Manager of Public Works and Development Services introduced Items 4.2 and 4.3. He advised that reports on tent structures and the adjudication process will be brought forward separately. Council Workshop Minutes June 13, 2011 Page 4 of 8 The Director of Licences, Permits and Bylaws reviewed the report and gave a PowerPoint presentation providing an outline of the process being following in the formulation of a new policy. She explained the current process, reviewed feedback and provided information on the process followed in other municipalities. R/2011-253 Bylaw Complaint Criteria Policy It was moved and seconded That staff be directed to prepare a Bylaw Complaint Criteria Policy based on the criteria set out in the staff report dated June 13, 2011 and that work be presented at public open house to be held on June 29, 2011. CARRIED Note: Mayor Daykin left the meeting at 12:12 p.m. Councillor Morden served as Acting Mayor 4.3 Recreational Vehicle Parking/Storage in Residential Zones Staff report dated June 13, 2011 recommending that a Public Open House be held on June 29, 2011 to solicit feedback on potential changes to the Zoning Bylaw and that the feedback be reported back to Council. The Director of Licences, Permits and Bylaws reviewed the report and gave a PowerPoint presentation explaining the process. Note: The following motion differs from the recommendation in the staff report as the Director of Licences, Permits and Bylaws presented a different recommendation in the PowerPoint presentation. R/2011-254 Recreational Vehicle Parking/ Storage AMENDED It was moved and seconded That an Open House be held on June 29, 2011 to solicit public feedback on the range of mechanisms to address Recreational Vehicle Parking and Storage on Residential Properties; and Council Workshop Minutes June 13, 2011 Page 5 of 8 R/2011-255 Recreational Vehicle Parking/ Storage AMENDMENT That feedback from that meeting be brought back to Council at the earliest available Workshop following the Open House; and further That Council direct staff to continue to hold in abeyance the enforcement of actions against individuals pertaining recreational vehicles exceeding 7.5m in length until such time as Council has dealt with this issue and determine how to proceed. It was moved and seconded That the motion be amended with the replacement of the text "feedback from that meeting" in the second paragraph of the recommendation with the text "all feedback". CARRIED MOTION AS AMENDED CARRIED Note: The meeting recessed at 12:40 p.m. and reconvened at 12:50 p.m. 4.4 Equestrian Trail 11700 Block of 260 Street Staff report dated June 13, 2011 recommending that an addition to the equestrian trail network in the 250 Street right of way from 116 Avenue north be endorsed. The General Manager of Community Development, Parks and Recreation Services reviewed the report. R/2011-256 Equestrian Trail Addition 260 Street It was moved and seconded That the staff report dated June 13, 2011 titled "Equestrian Trail 11700 Block of 260 Street" be forwarded to the June 14, 2011 Council Meeting. CARRIED Council Workshop Minutes June 13, 2011 Page 6 of 8 4.5 Gaming Revenue Policy Staff report dated June 13, 2011 recommending that the proposed Gaming Revenue Policy be adopted. The General Manager Corporate and Financial Services reviewed the report. Note: Mayor Daykin returned to the meeting at 1:08 p.m. and resumed as Chair R/2011-257 Gaming Revenue Policy It was moved and seconded That the proposed Gaming Revenue Policy attached to the staff report dated June 13, 2011 be forwarded to a future Council meeting. CARRIED Note: The General Manager of Corporate and Financial Services reviewed Item 4.6 to Item 4.8 4.6 2011 Residential Class Property Taxation Staff report dated June 13, 2011 providing information on municipal taxes assessed to Class 1 -Residential. 4. 7 2011 Business Class Property Taxation Staff report dated June 13, 2011 providing information on the tax rate assess to Business Class 6 properties. 4.8 2011 Major Industry Class Property Taxation Staff report dated June 13, 2011 providing a comparison of the District's current Major Industry Tax rate to other municipalities in the area. Council Workshop Minutes June 13, 2011 Page 7 of 8 R/2011-258 Property Taxation It was moved and seconded That the staff reports dated June 13, 2011 titled "2011 Residential Class Property Taxation", "2011 Business Class Property Taxation", and "2011 Major Industry Class Property Taxation" be received for information. CARRIED 4.9 Letter of Concern -Shortage of Anaesthesiologists in Fraser Health Draft of letter proposed by Councillor Dueck to be sent to the BC Medical Health Association expressing concern pertaining to the shortage of anaesthesiologists in Fraser Health Councillor Dueck requested support from Council for the letter of concern. R/2011-259 Letter of Concern It was moved and seconded That the Mayor sign and forward the letter expressing concern pertaining to the shortage of anaesthesiologists in Fraser Health to the BC Medical Health Association with copies to all municipalities belonging to Fraser Health. CARRIED 4.10 Proposed ARMS Fish Ladder along Ruskin Dam Upgrade Project Councillor Ashlie spoke to the need for a letter of support for a fish ladder along the Ruskin Dam Upgrade project as proposed by the Alouette River Management Society. Council Workshop Minutes June 13, 2011 Page 8 of 8 R/2011-260 Letter of Support It was moved and seconded That the Mayor write letter to BC Hydro supporting the proposed building of a fish ladder in conjunction with the upgrade of the Ruskin Dam and further supporting the Alouette River Management Society's request as per the same topic. CARRIED 5. CORRESPONDENCE -Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. ADJOURNMENT -1:42 p.m. Certified Correct C. Marlo, Corporate Officer