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Home My WebLink About2011-11-07 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP November 7, 2011 The Minutes of the Municipal Council Workshop held on November 7, 2011 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor M. Morden Councillor C. Speirs ABSENT Councillor L. King Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Leeburn, Executive Director C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required L. Holitzki, Director of Licences, Permits and Bylaws Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca Note: Councillor Dueck was not in attendance at the beginning of the meeting 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES R/2011-514 Minutes October 24, 2011 It was moved and seconded That the minutes of the Council Workshop Meeting of October 24, 2011 be adopted as circulated. CARRIED Council Workshop Minutes November 7, 2011 Page 2 of 7 Note: Councillor Dueck joined the meeting at 9:01 a.m. 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 3.1 Lower Mainland Treaty Advisory Committee (LMTAC) -Mayor Ralph Drew Presentation by Mayor Ralph Drew, LMTAC Chair and staff report dated November 7, 2011 recommending that the principles for negotiating Local Government Service Agreements with First Nations be endorsed. Mayor Drew provided a PowerPoint presentation on a discussion paper drafted by local government to assist in negotiations with First Nations when engaging in servicing agreement discussions. R/2011-515 Principles for Local Service Agreement Negotiations R/2011-516 Principles for Local 3.1.1 It was moved and seconded That the principles for negotiating Local Government Service Agreements with First Nations, attached as Appendix I to the staff report dated November 7, 2011 be endorsed. Service Agreement It was moved and seconded Negotiations That the motion be amended to revise the text "be endorsed" to read "be agreed to in principle". CARRIED MOTION AS AMENDED CARRIED R/2011-517 3.1.2 Principles for Local Service Agreement It was moved and seconded Negotiations That the motion as amended be forwarded to the November 8, 2011 Council Meeting. CARRIED Council Workshop Minutes November 7, 2011 Page 3 of 7 4. UNFINISHED AND NEW BUSINESS 4.1 Provincial Funding for Public Libraries Discussion of resolution for Fraser Valley Regional Library Member Councils R/2011-518 Provincial Funding For Public Libraries It was moved and seconded WHEREAS the Province of BC's infrastructure investments in BC's public libraries fund valuable collaborative, province- wide initiatives that benefit all public libraries and all British Columbians. AND WHEREAS provincial funding for public libraries empowers all BC residents by giving them equitable access to information, supports BC's literacy, economic growth, community development, and family life; and builds capacity throughout BC by enabling libraries to collaborate, share resources, leverage mutual interests, and reduce costs; THEREFORE BE IT RESOLVED that the Council of the District of Maple Ridge send a letter to the Provincial Government through the Minister of Education to encourage the Provincial Government to maintain generous financial support for public libraries in British Columbia. CARRIED 4.2 November Council Meeting Schedule The Manager of Legislative Services sought direction from Council on canceling the scheduled November 21, 2011 Council Workshop and Closed Council meetings. She advised that typically these meetings are not held immediately following a Local Government Election. R/2011-519 November 21, 2011 It was moved and seconded Council Meetings That the November 21, 2011 Council Workshop and Closed Council Meetings be cancelled. DEFEATED Councillor Ashlie, Councillor Dueck, Councillor Hogarth, Councillor Morden -OPPOSED Council Workshop Minutes November 7, 2011 Page 4 of 7 4.3 Customer Service Standards Initiatives Update The General Manager of Public Works and Development Services provided an update on the Customer Service Standards Initiatives. He advised that a consultant worked with front line staff on developing initiatives to improve customer service. He introduced Jenny Lewis of LEWC0 Consulting Inc. Ms. Lewis introduced District staff participating in the development of the standards initiatives, identified other participants and highlighted the key themes addressed through the initiative. Note: Councillor Dueck left the meeting at 10:01 a.m. and returned at 10:42 a.m. Note: The meeting was recessed at 10:05 a.m. and reconvened at 10:10 a.m. Note: Item 4.4 was dealt with at 11:00 a.m. following Item 3.1 4.4 Port Haney Neighbourhood Change Initiative -Chris Iversen and Yvonne Desabrais, Chairs; Michelle Ninow, Port Haney Consultant Ms. Desabrais spoke to activities initiated by the Port Haney Neighbourhood group and highlighted Port Haney Day events. She listed accomplishments of the last year and outlined activities planned for the upcoming year. Mr. Iversen provided an update on work being done by the Parking, Speeding and Traffic Committee as part of the Port Haney Neighbourhood Change Initiative and on discussions held with Translink. He advised that the group is planning a 2nd Annual Carolling event and that a subcommittee has been struck to hire a co-ordinator for the future. 4.5 Alouette Valley Association Proposal for 132 Avenue (216 Street to 232 Street) Staff report dated November 7, 2011 providing information on District initiatives in dealing with safety and traffic issues on 132 Avenue from 216 Street to 232 Street. The General Manager of Public Works and Development Services reviewed the report. Council Workshop Minutes November 7, 2011 Page 5 of 7 R/2011-520 Proposal for 132 Avenue It was moved and seconded That the report dated November 7, 2011 titled "Alouette Valley Association Proposal for 132 Avenue (216 Street to 232 Street) be received for information. CARRIED 5. CORRESPONDENCE 5.1 Metro Vancouver -Pan-Municipal Affairs Service Establishment Bylaw Letter from Lois E. Jackson, Chair, Metro Vancouver Board, requesting the consent of Council for the adoption of The Greater Vancouver Regional District Pan-Municipal Affairs Service Establishment Bylaw No. 1157, 2011 to permit the Regional District to provide various services of pan-municipal interest. Mayor Daykin reviewed the letter from Metro Vancouver. R/2011-521 Metro Vancouver BL No. 1157, 2011 It was moved and seconded That the letter from Lois E. Jackson, Chair, Metro Vancouver Board, requesting the consent of Council for the adoption of The Greater Vancouver Regional District Pan-Municipal Affairs Service Establishment Bylaw No. 1157, 2011 be forwarded to the November 8, 2011 Council Meeting. CARRIED 5.2 Metro Vancouver -Labour Relations Conversion and Amendment Interim Bylaw Letter from Lois E. Jackson, Chair, Metro Vancouver Board, requesting the consent of Council for the adoption of The Greater Vancouver Regional District Labour Relations Conversion and Amendment No. 1156, 2011 and a staff report recommending that Maple Ridge Council consent on behalf of the electors to the adoption of the bylaw. The Executive Director reviewed the letter and the staff report. Council Workshop Minutes November 7, 2011 Page 6 of 7 R/2011-522 Metro Vancouver BL No. 1156, 2011 It was moved and seconded That the letter from Lois E. Jackson, Chair, Metro Vancouver Board, requesting the consent of Council for the adoption of The Greater Vancouver Regional District Labour Relations Conversion and Amendment No. 1156, 2011 and a staff report recommending that Maple Ridge Council consent on behalf of the electors to the adoption of the bylaw be forwarded to the November 8, 2011 Council Meeting. CARRIED 5.3 City of Burnaby -New Energy Vision for Canada Letter dated October 18, 2011 from Mayor Derek R. Corrigan, City of Burnaby, providing a report titled "A New Energy Vision for Canada" for information. R/2011-523 City of Burnaby It was moved and seconded That the letter dated October 18, 2011 from Mayor Derek R. Corrigan, City of Burnaby, providing a report titled "A New Energy Vision for Canada" be forwarded to the November 8, 2011 Council Meeting. CARRIED 5.4 Federation of Canadian Municipalities -Bay of Fundy E-mail dated October 24, 2011 from Councillor Berry Vrbanovic, President, Federation of Canadian Municipalities requesting support to help promote the Bay of Fundy as one of the New 7 Wonders of Nature. R/2011-524 Bay of Fundy It was moved and seconded That the e-mail dated October 24, 2011 from Councillor Berry Vrbanovic, President, Federation of Canadian Municipalities requesting support to help promote the Bay of Fundy as one of the New 7 Wonders of Nature be forwarded to the November 8, 2011 Council Meeting. CARRIED Council Workshop Minutes November 7, 2011 Page 7 of 7 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. ADJOURNMENT 11:48 a.m. t V Certified Correct C. Marlo, Corporate Officer