HomeMy WebLinkAbout2012-03-19 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge
COUNCIL WORKSHOP
March 19, 2012
The Minutes of the Municipal Council Workshop held on March 19, 2012 at
9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple
Ridge; British Columbia for the purpose of transacting regular Municipal business.
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Bell
Councillor C. Ashlie
Councillor J. Dueck
Councillor A. Hogarth
Councillor B. Masse
Councillor M. Morden
Appointed Staff
J. Rule, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
J. Leeburn, Executive Director
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
C. Nolan, Manager of Accounting
L. Holitzki, Director of Licences, Permits and Bylaws
D. Pollock, Municipal Engineer
C. Carter, Director of Planning
C. Goddard, Manager of Development and Environment
Services
F. Armstrong, Manager of Corporate Communication
Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca
Note: Councillor Dueck was not in attendance at the start of the meeting
1. ADOPTION OF THE AGENDA
The agenda was adopted as circulated.
Council Workshop Minutes
March 19, 2012
Page 2 of 6
2. MINUTES
R/2012-109
Minutes
March 5, 2012
It was moved and seconded
That the minutes of the Council Workshop Meeting of March 5,
2012 be adopted as circulated.
CARRIED
Note: Councillor Dueck arrived at 9:02 a.m.
3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil
4. UNFINISHED AND NEW BUSINESS
4.1 Preliminary 2011 Year-end Update (General Revenue Fund)
Staff report dated March 19, 2012 providing a preliminary update of the
2011 results in the General Revenue Fund.
The Manager of Accounting reviewed the report and gave a PowerPoint
presentation providing an update on the General Revenue Fund and providing
an explanation of financial plans versus financial statements and the
legislative framework around standards set for government financial
statements. She outlined the 2011 General Revenue results, year-end
provisions for various upcoming projects and spoke to the next steps in the
process.
The General Manager of Corporate and Financial Services provided
clarification on 'accrual accounting', spoke to transfers in general revenue
and advised on the provisions for upcoming projects.
R/2012-110
Preliminary 2011
Year-end Update It was moved and seconded
That the report dated March 19, 2011 titled "Preliminary 2011
Year-end Update (General Revenue Fund) be received for
information.
CARRIED
Council Workshop Minutes
March 19, 2012
Page 3 of 6
4.2 Draft Business Licencing and Regulation Bylaw No. 6515-2011
Staff report dated March 19, 2012 recommending that the draft Business
Licencing and Regulation Bylaw No. 6515-2011 be finalized following
Council's input and forwarded to first reading.
The Director of Licences, Permits and Bylaws reviewed the report and the
draft bylaw attached.
Comments and suggestions on the draft bylaw were put forward by Council.
R/2012-111
BL No. 6515-2011
Input for draft It was moved and seconded
That following Council's input at the March 19, 2012
Workshop, the draft Business Licencing and Regulation Bylaw
No. 6515-2011 be finalized and forwarded to Council for first
reading;
That Public Notice of the proposed Business Licencing and
Regulation Bylaw No. 6515-2011 be given in accordance with
Sections 59(2) and (3) of the Community Charter prior to the
adoption of the Bylaw.
CARRIED
4.3 Density Review Process for North Albion Area
Staff report dated March 19, 2012 recommending that Option #3 Albion
Matrix Amendment Process be endorsed and that the process for the
processing of in stream rezoning applications in the study area be endorsed.
General Manager Public Works and Development Services introduced the
item and advised on the issues being addressed through the report.
The Manager of Development and Environmental Services reviewed the report
and provided a PowerPoint presentation outlining the history of the area and
the process and implications of increasing density.
Council Workshop Minutes
March 19, 2012
Page 4 of 6
R/2012-112
Density Review
Process North
Albion Area
It was moved and seconded
That the staff report dated March 19, 2012 titled "Density
Review Process for North Albion Area" be forwarded to the
March 27, 2012 Council meeting.
CARRIED
Note: The meeting adjourned at 11:07 a.m. and reconvened at 11:15 a.m.
4.4 Development of District Owned Property in Town Centre
Staff report dated March 19, 2012 recommending that the process outlined
in Figure 3 be endorsed.
The General Manager of Public Works and Development Services reviewed
the report.
R/2012-113
District Owned
Property
Development
It was moved and seconded
That the process outlined in Figure 3 of the staff report dated
March 19, 2012 titled "Development of District Owned
Property in the Town Centre", be endorsed.
CARRIED
4.5 Council Remuneration Policy
Staff report dated March 5, 2012 recommending that the Council
Remuneration Policy be adopted.
(forwarded from the March 5, 2012 Council Workshop Meeting)
R/2012-114
Council
Remuneration
Policy
4.5.1
It was moved and seconded
That a resolution recommending that Council Remuneration
for the 2011-2014 term remain as that paid in 2011 be
forwarded to the March 27, 2012 Council Meeting
CARRIED
Council Workshop Minutes
March 19, 2012
Page 5 of 6
R/2012-115
Council
Remuneration
Policy
4.5.2
It was moved and seconded
That a letter be sent to Premier Christy Clark requesting that
the Terms of Reference for the Municipal Auditor General
include consideration of remuneration for Municipal Councils.
CARRIED
5. CORRESPONDENCE
5.1 Metro Vancouver -Notification of Proposed Amendment to the Metro
Vancouver Regional Growth Strategy
Letter dated February 23, 2012 from Paulette Vetleson, Manager/Corporate
Secretary, Metro Vancouver notifying all affected local governments of a
proposed amendment from the City of Coquitlam to the Metro Vancouver
2040 Regional Growth Strategy Bylaw.
The Director of Planning advised on the intent of the letter.
R/2012-116
Metro Vancouver
Amendment to the It was moved and seconded
Growth Strategy
That the letter dated February 23, 2012 from Paulette
Vetleson, Manager/Corporate Secretary, Metro Vancouver be
received for information.
CARRIED
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil
7. MATTERS DEEMED EXPEDIENT-Nil
Council Workshop Minutes
March 19, 2012
Page 6 of 6
8. ADJOURNMENT -12:30 p.m.
Certified Correct
C. Marlo, Corporate Officer