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HomeMy WebLinkAbout2013-02-04 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP February 4, 2013 The Minutes of the Municipal Council Workshop held on February 4, 2013 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required L. Holitzki, Director of Licences, Permits and Bylaws C. Carter, Director of Planning R. Stott, Environmental Planner J. Charlebois, Manager of Community Planning L. Zosiak, Planner D. Pollock, Municipal Engineer F. Armstrong, Manager of Corporate Communications Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES R/2013-046 Minutes January 21, 2013 It was moved and seconded That the minutes of the Council Workshop Meeting of January 21, 2013 be adopted as circulated. CARRIED Council Workshop Minutes February 4, 2013 Page 2 of 7 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Appeal of Cancellation of Business License -Peter Lueks The Manager of Legislative Services reviewed the procedures for an appeal of a decision of the License Inspector. The Director of Licences, Permits and Bylaws gave a PowerPoint presentation providing information and pictures of the site. She advised that Mr. Lueks does not reside on the property and that the Bylaws Department has been working with him since 2008 to address outstanding issues. The Director of Licences, Permits and Bylaws also advised that Mr. Lueks has a business licence for a fencing company and is currently licenced as a Home Occupation Business. She outlined the restrictions of a Home Occupation Business Licence and reviewed photos which show violations of bylaws, in particular the number of forklifts on the site, the heavy equipment in use in the shop and the number of propane tanks on the property. She stated that Bylaws Officers have been asked by the owner not to return to the property to take further pictures. There are also numerous buildings constructed on the site without permits. Mr. Lueks advised that he has resided at a nearby property for 20 years and has owned the property in question for 20 years. He spoke to his past work as a steel fabricator and stated that he now has a hobby of restoring antique trains and engines, some of which, due to their weight, require the use of heavy beams to hold them. He advised that he and his wife are anticipating moving into the house on the property when his wife retires. Mr. Lueks explained that the building on the property is required to house the train engines he is working on restoring and felt this situation is legal as he has a license for this type of work. He advised that has a letter and a petition stating that neighbourhood residents have not complained about his property. Mr. Lueks addressed the issue of the large number of forklifts on the property as well as the propane tanks. He stated that the Fire Department can come onto the property to check the tanks. He provided pictures of the work done on the engines he restores and stated that he is not breaking rules, making any noise or causing any inconvenience other than the having the building on the property. He provided an explanation for the building on the property and indicated that he is working on cleaning up the property, though he is hindered somewhat by his age. Council Workshop Minutes February 4, 2013 Page 3 of 7 Mr. Lueks provided a petition to the Manager of Legislative Services, reported that he has fenced the front of the property and welcomed all to visit his shop. He provided an explanation for his request that the Bylaws Department no longer take photos and indicated that propane tanks which are full are kept in a cabinet and that empty ones have been removed. He spoke to the fact the he and his wife do not live on the property, stating that they have had a business licence for the entire time and have not been told they had to live on the property. He also spoke to use of property drawings stamped by an Engineer stating all is legal. Mr. Lueks advised that the drawings had been done a few months ago and that an engineer has stamped and approved them. He stated that he did realize that material has to be removed from the site and advised that he and his wife wish to sell their current home and move into the house on the property in question. Mr. Lueks also advised that there were perhaps 10 propane bottles on site and that the building has not been engineered. The Director of Licences, Permits and Bylaws advised that the drawings have not been reviewed by the Building Departrment. Mr. Lueks stated that his engineered drawings had been returned to him due to incomplete paperwork. He felt the drawings are an acknowledgement of responsibility and that the engineer who signed the drawings had indicated his stamp was sufficient. Mr. Lueks indicated that he only builds wrought iron fencing for his own houses and that he built the buildings on the property on his own to allow him an area to 'tinker' with his hobby. He advised that he does teach welding to young people from trade schools. He also advised that although he had thought to refurbish forklifts as a business, this was not followed up on due to the recession and stated that as business is picking up again, the forklifts will soon be gone. Mr. Lueks advised that he did see some income from this a few years ago, however, now it is just a hobby. He stated he has a business licence as he was informed this was necessary by District staff and that at the time he took out the licence he did have a home based business of welding fences which he does not do anymore. Mr. Lueks indicated that he will be able to comply with the building regulations and that his ventures will be strictly a hobby. He state that he has never worked at night and checks with neighbouring residents whether there are any concerns. Mr. Lueks responded that a timeline to develop a plan of action to bring the business and the property into compliance will depend on cost as he is on a fixed income. Council Workshop Minutes February 4, 2013 Page 4 of 7 Mr. Lueks provided clarification on the welding training he offers to students. He indicated the students are not insured, however, they are not allowed to do anything but watch. Mr. Lueks did state he brings in a certified welder to provide certification to these students and this person supervises them welding. R/2013-047 Appeal Business Licence Cancellation It was moved and seconded That the decision of the Licence Inspector to suspend the business license issued to Peter Lueks at 12219 227 Street, Maple Ridge be upheld and the licencee, Peter Lueks be given 90 days from February 4, 2013 to bring the property at 12219 227 Street into compliance with Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011, Building Bylaw No. 6925-2012, Maple Ridge Zoning Bylaw No. 3510- 1985. CARRIED Councillor Morden -OPPOSED 4.2 Environmental Management Strategy -Early and Ongoing Consultation Presentation by Catherine Berris Associates Inc. Staff report dated February 4, 2013 recommending that the Environmental Management Strategy Consultation program and timelines be endorsed. The Director of Planning reviewed the staff report. The Environmental Planner gave a PowerPoint presentation providing an overview of the environmental management model, goals of the model and the current status of the process. He outlined key principles used for the strategy and current Official Community Plan policies which have been incorporated into the draft environmental management strategy. Ms. Berris spoke to the work carried out by the consulting team. She advised on what an Environmental Management Plan is and how the process works. She provided specifics on workshops which have been held and will be held in the future. She provided information on results of focus groups and outlined future goals and plans in the process to develop an environmental management strategy. Council Workshop Minutes February 4, 2013 Page 5 of 7 The Environmental Planner reviewed the report and recommendations in terms of the public process. He provided clarification on the process followed to date to bring the current report forward to Council. The General Manager of Public Works and Development advised on terms of reference for the process. Council requested that the recommendation in the report be reworded prior to consideration. R/2013-048 Environment Management Strategy Forward to Council It was moved and seconded That the staff report dated February 4, 2013 titled "Environmental Management Strategy -Early and Ongoing Consultation" be forwarded to the February 12, 2013 Council Meeting CARRIED 4.3 lntermunicipal Business Licencing Update The Director of Licences, Permits and Bylaws provided an update on the intermunicipal business licencing process to date, advising that nine municipalities are currently part of the process and that the District of Maple Ridge has issued fourteen licences. She also advised that notice of the intermunicipal business licencing will be given with the second billing for business licences. Note: The meeting was recessed at 10:54 and reconvened at 2:55 p.m. 4.4 Amenity Zoning Study and Albion Area Plan Review Update Staff report dated February 4, 2013 recommending that the preliminary Albion Area Plan Amenities List be presented at a public open house. The Manager of Community Planning reviewed the staff report. He gave a PowerPoint presentation providing an overview of the Albion Area Plan as well as an overview of the Amenity Zoning Study and the process followed to date for both projects. The Planner reviewed the proposed consultation timeline as per the staff report and spoke to the preliminary potential amenities list for the Albion Area as well as cost examples for the potential amenities. Council Workshop Minutes February 4, 2013 Page 6 of 7 The Manager of Development and Environmental Services provided clarification on density projections for the area. R/2013-049 Amenity Zoning Albion Area Plan Forward to Council It was moved and seconded That the staff report dated February 4, 2013 titled "Amenity Zoning Study and Albion Area Plan Review Update" be forwarded to the February 12, 2013 Council meeting. CARRIED Note: Councillor Masse left the meeting at 3:53 p.m. 4.5 Packaging and Printed Paper Recycling in British Columbia -Extended Producer Responsibility Program Staff report dated February 4, 2013 roviding background information on the Packaging and Printed Paper ("PPP") Stewardship Plan prepared by Multi- Material British Columbia ("MMBC") and potential implications or changes to the District of Maple Ridge. The Municipal Engineer reviewed the report. He outlined concerns with the proposed stewardship plan as presented. R/2013-050 Packaging and Printed Paper Recycling It was moved and seconded That the report "Packaging and Printed Paper Recycling in British Columbia -Extended Producer Responsibility Program" be received for information. CARRIED Council Workshop Minutes February 4, 2013 Page 7 of 7 5. CORRESPONDENCE -Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT -4:12 p.m. Certified Correct C. Marlo, Corporate Officer