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HomeMy WebLinkAbout2013-04-08 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP April 8, 2013 The Minutes of the Municipal Council Workshop held on April 8, 2013 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required L. Holitzki, Director of Licences, Permits and Bylaws F. Armstrong, Manager of Corporate Communications Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted with the addition of the following items: 4.4 Grow Ops 4.5 Cell Towers 4.6 Municipal Auditor General 2. MINUTES R/2013-138 Minutes March 18, 2013 It was moved and seconded That the minutes of the Council Workshop Meeting of March 18, 2013 be adopted as circulated. CARRIED Council Workshop Minutes April 8, 2013 Page 2 of 5 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUS/NESS 4.1 Transportation Plan -John Steiner, Urban Systems The Municipal Engineer introduced the process for the development of the transportation plan. He advised that a discussion involving the Abernethy Corridor has been incorporated into the transportation plan presentation and introduced John Steiner from Urban Systems. 4.1.1 Transportation Plan Update Mr. Steiner gave a PowerPoint presentation providing a progress update on the development of the master transportation plan prior to public consultation. He outlined the key issues and the strategic directions for the road network, pedestrian, bicycle and transit strategy plan and outlined the next steps in the process. 4.1.2 Abernethy Way Update (Abernethy/128 Corridor) Mr. Steiner outlined future plans for the Abernethy Way corridor. Note: The meeting was recessed at 10:31 a.m. and reconvened at 10:42 a.m. 4.2 Customer Experience The General Manager of Community Development, Parks and Recreation Services gave a PowerPoint presentation providing an update on the customer experience initiative project. She highlighted initiatives which have been put in place since the start of the project and outlined the steps and tools staff are currently using. 4.3 Field Maintenance Program The Manager of Parks and Open Space gave a PowerPoint presentation on the sports field maintenance plan for the District and the process involved in the sports field management strategy. He advised on the types of fields in Maple Ridge and Pitt Meadows and the science involved in maintaining the fields. He outlined challenges of meeting the expectations of various user groups. Council Workshop Minutes April 8, 2013 Page 3 of 5 4.4 Grow Ops The Chief Administrative Officer provided an update on progress in the development of a grow op bylaw for Maple Ridge. He advised that a bylaw will come before Council in a few weeks. 4.5 Cell Towers The General Manager of Public Works and Development reviewed the resolutions passed by Council relating to the construction of cell towers in Maple Ridge and outlined work done by staff as follow up to Council direction. He advised on the outcome of staff requests to various cell phone tower companies in terms of holding construction of towers in abeyance. Staff was requested to have further discussion on the issue with Industry Canada. 4.6 Municipal Auditor General It was the consensus of Council that a letter be forwarded to the Municipal Auditor General requesting that an analysis be carried out comparing contractor pricing for work done for private companies to work carried out for government agencies. 5. CORRESPONDENCE 5.1 District of lnvermere -Action on Concept of Towns with no People and Appointed Councils Letter dated March 15, 2013 from Gerry Taft, Mayor, District of lnvermere seeking support on a request to the Union of British Columbia Municipalities ("UBCM") Executive to take action on the concept of towns with no people and appointed councils as per Resolution B55 endorsed at the 2012 UBCM convention. R/2013-139 District of lnvermere Support It was moved and seconded That a· letter be sent to the Union of British Columbia Municipalities ("UBCM") in support of the request by the District of lnvermere that the UBCM Executive take action on the concept of towns with no people and appointed Councils. CARRIED Council Workshop Minutes April 8, 2013 Page 4 of 5 5.2 Metro Vancouver -Waste Flow Management Letter dated March 18, 2012 from Greg Moore, Chair, Metro Vancouver Board providing information on an emerging trend of hauling garbage to private sector disposal facilities and offering the availability of Metro Vancouver staff to present on waste flow management at an upcoming Council meeting. Mayor Daykin reviewed the letter. R/2013-140 Metro Vancouver Waste Flow Management Invitation to attend It was moved and seconded That Metro Vancouver staff be invited to attend a future Council meeting to present on waste flow management. CARRIED 5.3 Fresh Outlook Foundation E-mail from Joanne de Vries, Founder and CEO, Fresh Outlook Foundation providing information on the Fresh Outlook Foundation's Building Sustainable Communities 2013 Conference. Mayor Daykin reviewed the letter. Councillor Hogarth provided information on previous conferences and suggested the municipality present at the upcoming conference. It was agreed that the municipality would not present at this conference. 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Councillor Hogarth advised on work being done on provincial legislation with regard to illegal activity on rental property. He expressed concern with the legislation. Mayor Daykin requested that Councillor Hogarth provide background material on the subject to allow for discussion at a future Council meeting. Council Workshop Minutes April 8, 2013 Page 5 of 5 7. MATTERS DEEMED EXPEDIENT-Nil 8. ADJOURNMENT -12:23 p.m. Certified Correct C. Marlo, Corporate Officer E.