HomeMy WebLinkAbout2013-07-22 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge
COUNCIL WORKSHOP
July 22, 2013
The Minutes of the Municipal Council Workshop held on July 22, 2013 at a.m. in the
Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British
Columbia for the purpose of transacting regular Municipal business.
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Ashlie
Councillor C. Bell
Councillor J. Dueck
Councillor A. Hogarth
Councillor B. Masse
Councillor M. Morden
Appointed Staff
J. Rule, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
S. Blue, Manager Strategic Economic Initiatives
D. Pollock, Municipal Engineer
J. Bastaja, Director of Corporate Support
S. Matthewson, Recreation and Social Planning
Coordinator
L. Holitzki, Director of Licences, Permits and Bylaws
F. Armstrong, Manager of Corporate Communications
Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca
1. ADOPTION OF THE AGENDA
The agenda was adopted with the addition of the following items:
4.7 Letter to Ombudsperson re: Investigation of BC Hydro projects
5.2 Requests for Meeting with Ministers at the Union of British Columbia
Municipalities Conference
Council Workshop Minutes
July 22, 2013
Page 2 of 6
2. MINUTES
R/2013-317
Minutes
July 8, 2013
It was moved and seconded
That the minutes of the Council Workshop Meeting of July 8,
2013 be adopted as circulated.
CARRIED
3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil
4. UNFINISHED AND NEW BUS/NESS
4.1 Education Task Force Composition and Scope of Work
Staff report dated July 22, 2013 recommending that the proposed
composition, scope and objectives of a Post-Secondary Education Task Force
be approved, that staff be directed to carry out and oversee its formation, that
two Councillors be appointed to the Task Force and that the Financial Plan be
adjusted.
The Manager Strategic Economic Initiatives reviewed the report.
R/2013-318
Education Task
Force
Forward to Council
It was moved and seconded
That the report dated July 22, 2013 titled "Education Task
Force Composition and Scope of Work" be forwarded to the
July 23, 2013 Council Meeting: and further
That Councillor Hogarth and Councillor Masse be included in
the resolution as the Council appointees.
CARRIED
Council Workshop Minutes
July 22, 2013
Page 3 of 6
4.2 Housing Action Plan Update
Staff report dated July 22, 2013 recommending that the report titled "Housing
Action Plan Update" be received for information.
The Recreation and Social Planning Coordinator reviewed the report.
R/2013-319
Housing Action It was moved and seconded
Plan Update
Receive for information
That the report dated July 22, 2013 titled "Housing Action Plan
Updaten be received for information.
CARRIED
4.3 Fibre Optic Network -Status Update and Next Steps
Staff report dated July 22, 2013 recommending that a process for the
Request for Expressions of Interest ("RFEI") for participants in a District's
communication conduit network and services for economic development
purposes be undertaken and that staff prepare amendments to Subdivision
and Development Servicing Bylaw No. 4800-1993 to more formally define
communications conduit development standards.
The Director of Corporate Support reviewed the report.
The Municipal Engineer provided clarification on the differences of between
the Subdivision Bylaw and Development Cost Charges
R/2013-320
Fibre Optic Network
Forward to Council
It was moved and seconded
That the report dated July 22, 2013 titled "Fibre Optic Network
-Status Update and Next Stepsn be forwarded to the July 23,
2013 Council Meeting.
CARRIED
Council Workshop Minutes
July 22, 2013
Page 4 of 6
Note: The meeting was recessed at 11:00 a.m. and reconvened at 11:10 a.m.
4.4 Proposed Sign Bylaw No. 7008-2013
Staff report dated July 22, 2013 providing information on and a draft of
proposed Maple Ridge Sign Bylaw No. 7008-2013,
The Director of Licences, Permits and Bylaws reviewed the report. She
advised on significant changes and improvements to the definitions section of
the bylaw and the amount of signage encroaching onto municipal property.
R/2013-321
Proposed Sign
BL No. 7008-2013
Receive for information
It was moved and seconded
That the report dated July 22, 2013 titled UProposed Sign
Bylaw No. 7008-2013" be received for information.
CARRIED
4.5 August-December 2013 Council Matrix
Staff report dated July 22, 2013 recommending that the Council Matrix
attached as Appendix I to the staff report be adopted.
The Manager of Legislative Services reviewed the report and the attached
appendices.
R/2013-322
Council Matrix
Adopted
It was moved and seconded
That the Council Matrix attached as Appendix I to the staff
report dated July 22, 2013 be adopted.
CARRIED
4.6 Policy Review -Committees of Council
Staff report dated July 22, 2013 advising that Policy 3.11, Committees of
Council has been reviewed and that no changes are recommended.
The Manager of Legislative Services reviewed the report.
Council Workshop Minutes
July 22, 2013
Page 5 of 6
4. 7 Letter to Ombudsperson re: Investigation of BC Hydro projects
Councillor Ashlie expressed concerns with practices being followed by Flatiron
and BC Hydro relating to transmission line expansion and streamside
protection. She asked that a letter be forwarded to the Ombudsperson
requesting that a review of the practices of contractors working on
transmission line expansion projects for BC Hydro.
Mayor Daykin will write a letter to the Ombudsperson putting forward a
request that the issue be reviewed.
5. CORRESPONDENCE
Note Mayor Daykin excused himself at 12:15 p.m. from discussion of Item 5.1 as
he is the Chair of the Youth Diversion Program Board. Councillor Masse
served as Chair.
5.1 Ridge Meadows Youth Diversion Program -Fee for Service Funding
Letter dated June 28, 2013 from Ranjit Kingra, Program Coordinator, Ridge
Meadows Youth Diversion Program, requesting consideration of an increase in
fee for service funding and exemption from rent.
R/2013-323
Youth Diversion
Program -Fee for
Service Funding
It was moved and seconded
That the letter dated June 28, 2013 from Ranjit Kingra,
Program Coordinator, Ridge Meadows Youth Diversion
Program be referred to staff.
CARRIED
Note: Mayor Daykin returned to the meeting at 12:17 p.m. and resumed as Chair.
5.2 Requests for Meeting with Ministers at the Union of British Columbia
Municipalities Conference
Mayor Daykin requested that Councillors indicate which Provincial Ministers
they would like to meet with. Council members will provide a list to the
Mayor.
Council Workshop Minutes
July 22, 2013
Page 6 of 6
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
7. MATTERS DEEMED EXPEDIENT
8. ADJOURNMENT -12:37 p.m.
Certified Correct
C. Marlo, Corporate Officer