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Home My WebLink About2013-09-23 Adopted Council Workshop Minutes.pdf+District of Maple Ridge COUNCIL WORKSHOP September 23, 2013 The Minutes of the Municipal Council Workshop held on September 23, 2013 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff P. Gill, Acting Chief Administrative Officer S. Wheeler, Acting General Manager of Community Development, Parks and Recreation Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Carter, Director of Planning R. Stott, Environmental Planner D. Hall, Planner D. Pollock, Municipal Engineer L. Holitzki, Director of Licences, Permits and Bylaws S. Cote-Rolvink, Manager of Inspection Services F. Armstrong, Manager of Corporate Communication Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES R/2013-386 Minutes September 9, 2013 It was moved and seconded That the minutes of the Council Workshop Meeting of September 9, 2013 be adopted as circulated. CARRIED Council Workshop Minutes September 23, 2013 Page 2 of 8 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUS/NESS 4.1 Environmental Management Strategy Update Presentation by Catherine Berris, Catherine Berris Associates Inc. The Environmental Planner provided a history and outlined the mandate of the project. Ms. Berris gave a PowerPoint presentation providing information on the environment management strategy to date. She highlighted a timeline on the work currently completed during in the process and provided feedback of the results of an open house held on June 20, 2013. It was the consensus of Council that further discussion pertaining to information distributed at the meeting be held at a future Council Workshop meeting. R/2013-387 Environment Management Strategy update It was moved and seconded That the presentation titled "Environment Management Strategy Updaten be received for information. CARRIED 4.2 Secondary Suites Review -Policy and Bylaw Recommendations Staff report dated September 23, 2013 recommending that recommendations outlined in the report titled "Secondary Suites Review Policy and Bylaw Recommendations" be endorsed. The Director of Planning reviewed the report. The Planner gave a PowerPoint presentation providing a review of the secondary suite project and outlining recommendations provided by District staff. Note: The recommendations were reviewed separately by Council. Council Workshop Minutes September 23, 2013 Page 3 of 8 i. Building Code Equivalencies: R/2013-388 Building Code Equivalencies AMENDED R/2013-389 Building Code Equivalences AMENDMENT ii. Zoning R/2013-390 Zoning Secondary Suites It was moved and seconded That Council endorse a policy for construction alternative standards that defines acceptable risk for health and safety and applies to the creation of secondary suites in structures constructed prior to January 2004. It was moved and seconded That the motion be amended to add the text "and be equipped with the latest fire prevention technology" following the text "2004." CARRIED MOTION AS AMENDED CARRIED It was moved and seconded a) That staff be directed to prepare Zoning Bylaw text amendments to allow secondary suites in the following zones: -the CD-1-99 Comprehensive Development Zone; -the R-1 Residential District Zone; and -the CD-1-93 Amenity Residential District Zone b) That staff be directed to prepare for consideration an analysis report outlining the implications of a new zone for triplex and fourplex housing developments, including establishing minimum lot sizes, development permit area guidelines and recommended bylaw amendments to: -Official Community Plan -zoning bylaw -the off-street parking bylaw -the subdivision and servicing bylaw CARRIED Council Workshop Minutes September 23, 2013 Page 4 of 8 iii. Parking Requirements R/2013-391 Parking Requirements It was moved and seconded That there be no change to the existing Off-Street Parking Bylaw provisions for off-street parking. CARRIED Councillor Masse -OPPOSED iv. Requirement of Owner Occupation R/2013-392 Owner Occupation Requirement It was moved and seconded That owner occupation where secondary suites are present be a continued requirement and that staff be directed to exercise discretion when dealing with secondary suites where a family member resides on the premises. CARRIED Councillor Hogarth -OPPOSED v. Restrictive Covenants R/2013-393 Restrictive Covenant It was moved and seconded Implications That staff bring back details on the implications of restrictive covenants. CARRIED Councillor Ashlie -OPPOSED Council Workshop Minutes September 23, 2013 Page 5 of 8 vi. Design Review R/2013-394 Design review Rear basement access R/2013-395 Design review Policy Statement Housing Action Plan It was moved and seconded a) That rear basement access continue to be disallowed in single family housing where secondary suites are not permitted. CARRIED It was moved and seconded b) That consideration be given to the inclusion of a policy statement in the Housing Action Plan Study to support suite ready provisions for building permit applications for structures readily convertible to secondary suites. CARRIED vii Temporary Residential Uses (TRUs) R/2013-396 Temporary Residential Uses It was moved and seconded That temporary residential uses in the R-3 Special Amenity Residential District Zone be prohibited and that provisions be made for a period of grace for unauthorized TRU's to come into compliance and be granted legal non-conforming status CARRIED Council Workshop Minutes September 23, 2013 Page 6 of 8 Items for further discussion: I. Pursuing Compliance: R/2013-397 Pursuing Compliance It was moved and seconded Continue current practice That staff be directed to continue their current practices of pursuing compliance around suites. CARRIED Councillor Bell -OPPOSED 11. Annual Licensing Fee R/2013-398 Annual Licensing Fee Provide report It was moved and seconded That staff provide a report on licencing fees for the registration of secondary suites CARRIED Note: The meeting was recessed at 12:35 p.m. and reconvened at 3:10 p.m. 4.3 Albion Flats Block Exclusion Application -Update on Agricultural Land Commission Soil Reclamation Requirement Staff report dated September 23, 2013 recommending that the report be received for information. The Director of Planning reviewed the report. R/2013-399 Albion Flats Block Exclusion Application Receive It was moved and seconded That the staff report dated September 23, 2013 titled "Albion Flats Block Exclusion Application -Update on Agricultural Land Commission Soil Reclamation Requirement" be received for information. CARRIED Council Workshop Minutes September 23, 2013 Page 7 of 8 4.4 Review of Bicycle Advisory Committee Structure Staff report dated September 23, 2013 recommending that Terms of Reference be developed for a Cycling and Pedestrian (CAP) Advisory Committee. The General Manager of Public Works and Development reviewed the report. R/2013-400 Bicycle Advisory Committee Terms of Reference It was moved and seconded That staff be directed to develop Terms of Reference for a Cycling and Pedestrian (CAP) Advisory Committee for review and consideration. CARRIED Note: Councillor Masse left the meeting at 3:46 p.m. 5. CORRESPONDENCE 5.1 Caledon Institute of Social Policy Report dated May 2013 from the Caledon Institute of Social Policy speaking to Federal Government's decision to eliminate the long form census. R/2013-401 Caledon Institute of Social Policy Receive It was moved and seconded That the report dated May 2013 from the Caledon Institute of Social Policy be received for information. CARRIED 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil Council Workshop Minutes September 23, 2013 Page 8 of 8 8. ADJOURNMENT -3:46 p.m. Certified Correct C. Marlo, Corporate Officer