HomeMy WebLinkAbout2014-07-21 Adopted Council Workshop Minutes.pdfDistrict of Maple Ridge
COUNCIL WORKSHOP
July 21, 2014
The Minutes of the Municipal Council Workshop held on July 21, 2014 at 9:00 a.m.
in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British
Columbia for the purpose of transacting regular Municipal business.
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Ashlie
Councillor C. Bell
Councillor J. Dueck
Councillor A. Hogarth
Councillor B. Masse
Councillor M. Morden
Appointed Staff
J. Rule, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
C. Carter, Director of Planning
D. Boag, Director of Parks and Facilities
J. Charlebois, Manager of Community Planning
S. Blue, Manager, Strategic Economic Initiatives
W. McCormick, Director of Recreation
C. Balatti, Recreation Manager, Health and Wellness
F. Armstrong, Manager of Corporate Communications
Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca
Note: Councillor Hogarth not in attendance at the start of the meeting.
1. ADOPTION OF THE AGENDA
The agenda was adopted as circulated.
Council Workshop Minutes
July 21, 2014
Page 2 of 7
2. MINUTES
R/2014-315
Minutes
July 7, 2014
It was moved and seconded
That the minutes of the Council Workshop Meeting of July 7,
2014 be adopted as circulated.
CARRIED
3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil
4. UNFINISHED AND NEW BUS/NESS
4.1 Commercial Industrial Strategy
Staff report dated July 21, 2014 recommending that the Commercial and
Industrial Strategy be endorsed as amended and that staff be directed to
complete the implementation plan for the Commercial and Industrial Strategy.
Note: Councillor Hogarth arrived at 9:02 a.m.
The Director of Planning reviewed the report. She gave a PowerPoint
presentation providing a background on the commercial industrial strategy
including key dates in the process, a decision making chart and a summary of
resolutions passed. She outlined issues which Council indicated they wished
to discuss further.
Note: Councillor Dueck left the meeting at 10:00 a.m.
R/2014-316
Commercial and
Industrial Strategy
4.1.1
It was moved and seconded
That the Commercial & Industrial Strategy, prepared for the
District of Maple Ridge by GP Rollo and Associates, be
amended and brought back to the August 25, 2014
Committee of the Whole Meeting for endorsement.
CARRIED
Council Workshop Minutes
July 21, 2014
Page 3 of 7
R/2014-317
Commercial and
Industrial Strategy
4.1.2
It was moved and seconded
That the staff recommendation to complete the
Implementation Plan for the Commercial and Industrial
Strategy based on the framework outlined in the report dated
July 21, 2014 and titled "Maple Ridge Commercial and
Industrial Strategy Draft Implementation Plan" be forwarded to
the August 25, 2014 Committee of the Whole Meeting for
consideration and endorsement.
CARRIED
Note: The meeting was recessed at 11:00 a.m. and reconvened at 11:12 a.m.
4.2 Maple Ridge Leisure Centre Revenue Update -Q2
Staff report dated July 21, 2014 providing an update on revenue generated
through admissions and pass sales at the Maple Ridge Leisure Centre.
The General Manager of Community Development, Parks and Recreation
Services reviewed the report.
The General Manager of Corporate and Financial Services addressed the
budgeting for Leisure Centre operations.
For information only
No motion required
4.3 Maple Ridge Leisure Centre Lifecycle Update
Staff report dated July 21, 2014 recommending that staff be directed to
develop a plan for future infrastructure needs for the Maple Ridge Leisure
Centre.
The Director of Parks and Facilities reviewed the report.
Note: Councillor Dueck returned to the meeting at 11:36 a.m.
Council Workshop Minutes
July 21, 2014
Page 4 of 7
R/2014-318
Leisure Centre
Lifecycle Update
Develop Plan
It was moved and seconded
That staff be directed to develop a plan, including funding
sources, for the infrastructure needs identified in the staff
report dated July 21, 2014.
CARRIED
4.4 Policy 3.07, Council Training, Conferences and Association Building Policy
Staff report dated July 21, 2014 recommending that Policy 3.07, Council
Training, Conferences and Association Building Policy be amended and
adopted as amended.
The Manager of Legislative Services reviewed the report.
R/2014-319
Policy 3.07
Amend and adopt
as amended
It was moved and seconded
That Policy No. 3.07, Council Training, Conferences and
Association Building attached to the staff report dated July 21,
2014, be further amended in Item 5 to reflect that written
rational be required for a request to carry forward unspent
monies to the following year;
That rational be included in the request; and further
That Policy No. 3.07 as amended be adopted.
CARRIED
4.5 Recordings of Council Policy
Staff report dated July 21, 2014 recommending that the Recordings Council
of Policy be adopted.
The Manager of Legislative Services reviewed the report. Amendments to the
policy were requested and staff will present an amended version at the
August 25, 2014 Council Workshop Meeting.
Council Workshop Minutes
July 21, 2014
Page 5 of 7
Note: The meeting was recessed at 12:30 p.m. and reconvened at 4:20 p.m.
Note: Councillor Masse was not in attendance when the meeting reconvened
Note: Items 4.6, 4.7 and 5.1 were forwarded from the July 7, 2014 Council
Workshop Meeting
4.6 Purchasing Policy
Staff report dated July 7, 2014 providing information on the District of Maple
Ridge Purchasing Policy.
The General Manager of Corporate and Financial Services reviewed the report.
For information only
No motion required
4. 7 2014 Council Matrix
Staff report dated July 7, 2014 recommending that the Council Matrix
attached as Appendix I be adopted.
The Manager of Legislative Services reviewed report.
R/2014-320
2014 Council Matrix It was moved and seconded
Amend and adopt
as amended
That the Council Matrix attached as Appendix I to the staff
report dated July 7, 2014 be amended to remove the tour of
E-Comm facilities scheduled for October 6, 2014 and that the
Council Matrix be adopted as amended.
CARRIED
Councillor Bell -OPPOSED
Council Workshop Minutes
July 21, 2014
Page 6 of 7
5. CORRESPONDENCE
5.1 Ministry of Community, Sport and Cultural Development -2014 UBCM
Convention
Letter dated June 25, 2014 from Birgit Schmidt, Manager, Client Services,
Local Government Division, Ministry of Community, Sport and Cultural
Development providing the 2014 Provincial Appointment Book for use in
requesting meetings with provincial government staff at the 2014 UBCM
Convention.
Members of Council requested meetings with:
• the Ministry of Agriculture
• the Ministry of Children and Family Development
• the Ministry responsible for Housing
• BC Hydro
Note: Councillor Morden left the meeting at 5:06 p.m.
Mayor Daykin advised that the deadline for meeting requests is August 29,
2014.
5.2 Metro Vancouver -Notification of a Proposed Amendment to the Regional
Growth Strategy by the City of Surrey
Letter dated June 30, 2014 from Chris Plagnol, Acting Corporate Officer,
Metro Vancouver providing notification of a request from the City of Surrey for
a type three amendment to the Regional Growth Strategy.
R/2014-321
RGS Amendment
City of Surrey
Receive
It was moved and seconded
That the letter dated June 30, 2014 from Chris Plagnol, Acting
Corporate Officer, Metro Vancouver providing notification of a
request from the City of Surrey for a type three amendment to
the Regional Growth Strategy be received for information.
CARRIED
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Council Workshop Minutes
July 21, 2014
Page 7 of 7
7. MATTERS DEEMED EXPEDIENT
8. ADJOURNMENT -5:08 p.m.
Certified Correct