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HomeMy WebLinkAbout2015-04-20 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES April 20, 2015 The Minutes of the City Council Workshop held on April 20, 2015 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor B. Masse Councillor G Robson Councillor T. Shymkiw Councillor C. Speirs ABSENT Councillor K. Duncan Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services D. Pollock, Acting General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Nolan, Manager of Accounting J. Bastaja, Director of Corporate Support L. Holitzki, Director of Licences, Permits and Bylaws D. Denton, Property and Risk Manager T. Thompson, Manager of Financial Planning D. Boag, Director of Parks and Open Spaces B. McLeod, Manager of Park Planning and Development Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES 2.1 Minutes of the Council Workshop Meeting of March 30, 2015 R/2015-161 It was moved and seconded That the minutes of the Council Workshop Meeting of March 30, 2015 be adopted as circulated. CARRIED Council Workshop Minutes April 20, 2015 Page 2 of 7 2.2 Minutes of Meetings of Committees and Commissions of Council • Maple Ridge Community Heritage Commission -March 3, 2015 • Maple Ridge and Pitt Meadows Parks & Leisure Services Commission -March 12, 2015 • Maple Ridge Public Art Steering Committee -February 18, 2015 • Maple Ridge Social Planning Advisory Committee -March 5, 2015 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS Note: Items 4.1 and 4.2 were forwarded from the March 30, 2015 Council Workshop 4.1 Reserves Staff report dated March 30, 2015 providing an overview of the City's financial resources. The Manager of Accounting gave a Power Point presentation providing an overview of the City's reserve accounts and 2014 consolidated financial statements. 4.2 Fibre Optic Network -Status Update and Proposed Next Steps Staff report dated March 30, 2015 recommending that continued development of the fibre optic system in the City of Maple Ridge be supported. The Director of Corporate Support reviewed the report. R/2015-162 It was moved and seconded That the staff report titled "Fibre Optic Network -Status Update and Proposed Next Steps" dated March 30, 2015 be referred to the Economic Advisory Commission for review and that a report on next steps be provided. CARRIED Council Workshop Minutes April 20, 2015 Page 3 of 7 4.3 Remedial Action for the Demolition of Derelict/ Nuisance/Unsafe Structures 4.3.1 ~roperty at 223~2 122 Avenue R/2015-163 Staff report dated April 20, 2015 recommending that the owner of property at 22332 122 Avenue be required to perform remedial action requirements within 30 days of the receipt of a resolution of Council. It was moved and seconded NOW THEREFORE, be it resolved: • THAT Council hereby consider that the property located at 22332 122 Avenue, and legally described as PID 010-177-221, Lot "I", District Lot 339, Group 1, New Westminster District Plan 16132 (the "Property") is in a hazardous condition and creates a nuisance condition within the meaning of Sections 73 (2)(a) and 7 4 (1)(a) of the Community Charter, as a result of the Structure being damaged and dilapidated and has been vacant since 2006 and the Structure's continual structural deterioration that the Structure contravene the B.C. Fire Code. • THAT Council hereby declares that the Property is a nuisance, within the meaning of Section 7 4(2) of the Community Charter, as Council considers the Structure to be so dilapidated and unclean as to be offensive and pose a risk to the community, and Council considers that there is a danger to people adjacent to or visiting the Property, especially children due to the likelihood of harm or personal injury. Council therefore resolves that within thirty (30) days of receiving a copy of this resolution, the Owner of the Property is required to perform the following Remedial Action requirements: 1. Demolish the Structure, remove the foundations and all demolition materials from the site. 2. Any excavation resulting from the demolition must be filled in to prevent water from ponding on the site. 3. The owner must follow all Work Safe BC Hazardous Materials requirements for the safe removal of any and all hazardous materials in the structure. Council Workshop Minutes April 20, 2015 Page 4 of 7 In the event the Owner has not performed all of the Remedial Action requirements within 30 days after notice of this resolution is delivered to the Owner, the City may, by its own forces or those of a contractor engaged by the City, enter the Property and perform the Remedial Action requirements, In the event the City takes the above referenced action, the City may recover the expense from the Owner, together with costs and interest, in the same manner as municipal taxes in accordance with sections 17, 258, and 259 of the Community Charter. If a person with notice of this resolution wishes to request reconsideration of these requirements by Council, written notice of this request must be provided to the Manager of Legislative Services within 14 business days of that person receiving notice of this resolution. CARRIED 4.3.2 Property at 12667 227 Street R/2015-164 Staff report dated April 20, 2015 recommending that the owner of property at 12667 227 Street be required to perform remedial action requirements within 30 days of the receipt of a resolution of Council. It was moved and seconded NOW THEREFORE, be it resolved: • THAT Council hereby consider that the property located at 12667 227 Street, and legally described as PIO 002-270-906, Lot 7, Section 20 Township 12 New Westminster District Plan 22518 (the "Property") is in a hazardous condition and creates a nuisance condition within the meaning of Sections 73 (2)(a) and 7 4 (1)(a) and of the Community Charter, as a result of the Structures being damaged, dilapidated and insecure from time to time over the past two years and the Structure's continual structural deterioration that the Structures contravene the B.C. Fire Code. • THAT Council hereby declares that the Property is a nuisance, within the meaning of Section 7 4(2) of the Community Charter, as Council considers the Structures to be so dilapidated and unclean as to be offensive and pose a risk to the community, and Council considers that there is a danger to people adjacent to or visiting the Property, especially children due to the likelihood of harm or personal injury. Council Workshop Minutes April 20, 2015 Page 5 of 7 Council therefore resolves that within thirty (30) days of receiving a copy of this resolution, the Owner of the Property is required to perform the following Remedial Action requirements: 1. Demolish the Structures, remove the foundations and all demolition materials from the site. 2. Any excavation resulting from the demolition must be filled in to prevent water from ponding on the site. 3. The owner must follow all Work Safe BC Hazardous Materials requirements for the safe removal of any and all hazardous materials in the structures. In the event the Owner has not performed all of the Remedial Action requirements within 30 days after notice of this resolution is delivered to the Owner, the City may, by its own forces or those of a contractor engaged by the City, enter the Property and perform the Remedial Action requirements. In the event the City takes the above referenced action, the City may recover the expense from the Owner, together with costs and interest, in the same manner as municipal taxes in accordance with sections 17,258, and 259 of the Community Charter. If a person with notice of this resolution wishes to request reconsideration of these requirements by Council, written notice of this request must be provided to the Manager of Legislative Services within 14 business days of that person receiving notice of this resolution. CARRIED 4.4 Bylaw Dispute Adjudication for Parking Tickets Staff report dated April 20, 2015 recommending that staff be directed to prepare a Dispute Adjudication for Parking Tickets Bylaw for consideration under the Bylaw Enforcement Notice Adjudication Act. The Acting General Manager of Public Works and Development suggested that Council consider only recommendation 1 and that recommendation 2 be considered at a later date when program needs have been determined. The Director of Licences, Permits, and Bylaws reviewed the report. R/2015-165 It was moved and seconded That staff be directed to prepare the required bylaw for consideration under the Bylaw Enforcement Notice Adjudication Act. CARRIED Council Workshop Minutes April 20, 2015 Page 6 of 7 4.5 Solid Waste Collection -Issues for Consideration Staff report dated April 20, 2015 summarizing questions identified by Council for further discussion at the March 30, 20:15 Counri! Workshop. The Acting General Manager of Public Works and Development reviewed the report. Note: The meeting recessed at 11:45 a.m. and reconvened at 4:19 p.m. Councillor Masse was not in attendance when the meeting reconvened. 4.6 Demolition of Vacant, City-Owned Homes Update Staff report dated April 20, 2015 providing an update on quotes for abatement and demolition costs for demolition of vacant, City-owned homes. The Property and Risk Manager reviewed the report. R/2015-166 It was moved and seconded That staff be directed to proceed with the abatement and demolition of the vacant homes located at 12037 228 Street, 22095 Dewdney Trunk Road and 22147 121 Avenue as per the Invitation to Quote provided by T&T Demolition. CARRIED 4.7 Park Land Acquisition Process Staff report dated April 20, 2015 advising on the Community Charter process utilized to acquire property for use as community and neighbourhood parks. The Property and Risk Manager reviewed the report. 5. CORRESPONDENCE 5.1 Upcoming Events Wednesday April 22 Thursday, April 23 Community Network Orientation -Maple Ridge Library Organizer: Community Network Willow Retirement Community Cheque Presentation -224 Street Organizer: Willow Retirement Centre Participation in the events listed was discussed. Council Workshop Minutes April 20, 2015 Page 7 of 7 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTER~ DEEMEDf~XPEDIENT Mayor Read requested that Councillors respond to a request for clarification and additions to the list of items for discussion at the April 21, 2015 Strategic Planning meeting. 8. ADJOURNMENT -4:46 p.m. N. Read, Mayor Certified Correct C. Marlo, Corporate Officer City of Maple Ridge COUNCIL WORKSHOP MINUTES April 20, 2015 The Minutes of the City Council Workshop held on April 20, 2015 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor B. Masse Councillor G Robson Councillor T. Shymkiw Councillor C. Speirs ABSENT Councillor K. Duncan Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services D. Pollock, Acting General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Nolan, Manager of Accounting J. Bastaja, Director of Corporate Support L. Holitzki, Director of Licences, Permits and Bylaws D. Denton, Property and Risk Manager T. Thompson, Manager of Financial Planning D. Boag, Director of Parks and Open Spaces B. McLeod, Manager of Park Planning and Development Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES 2.1 Minutes of the Council Workshop Meeting of March 30, 2015 R/2015-161 It was moved and seconded That the minutes of the Council Workshop Meeting of March 30, 2015 be adopted as circulated. CARRIED Council Workshop Minutes April 20, 2015 Page 2 of 7 2.2 Minutes of Meetings of Committees and Commissions of Council • Maple Ridge Community Heritage Commission -March 3, 2015 • Maple Ridge and Pitt Meadows Parks & Leisure Services Commission M3rch 12, 2015 • Maple Ridge Public Art Steering Committee -February 18, 2015 • Maple Ridge Social Planning Advisory Committee -March 5, 2015 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS Note: Items 4.1 and 4.2 were forwarded from the March 30, 2015 Council Workshop 4.1 Reserves Staff report dated March 30, 2015 providing an overview of the City's financial resources. The Manager of Accounting gave a Power Point presentation providing an overview of the City's reserve accounts and 2014 consolidated financial statements. 4.2 Fibre Optic Network -Status Update and Proposed Next Steps Staff report dated March 30, 2015 recommending that continued development of the fibre optic system in the City of Maple Ridge be supported. The Director of Corporate Support reviewed the report. R/2015-162 It was moved and seconded That the staff report titled "Fibre Optic Network -Status Update and Proposed Next Steps" dated March 30, 2015 be referred to the Economic Advisory Commission for review and that a report on next steps be provided. CARRIED Council Workshop Minutes April 20, 2015 Page 3 of 7 4.3 Remedial Action for the Demolition of Derelict/ Nuisance/Unsafe Structures 4.3.1 Property at 22332 j2? Avenue R/2015-163 Staff report dated April 20, 2015 recommending that the owner of property at 22332 122 Avenue be required to perform remedial action requirements within 30 days of the receipt of a resolution of Council. It was moved and seconded NOW THEREFORE, be it resolved: • THAT Council hereby consider that the property located at 22332 122 Avenue, and legally described as PID 010-177-221, Lot "I", District Lot 339, Group 1, New Westminster District Plan 16132 (the "Property") is in a hazardous condition and creates a nuisance condition within the meaning of Sections 73 (2)(a) and 7 4 (1)(a) of the Community Charter, as a result of the Structure being damaged and dilapidated and has been vacant since 2006 and the Structure's continual structural deterioration that the Structure contravene the B.C. Fire Code. • THAT Council hereby declares that the Property is a nuisance, within the meaning of Section 74(2) of the Community Charter, as Council considers the Structure to be so dilapidated and unclean as to be offensive and pose a risk to the community, and Council considers that there is a danger to people adjacent to or visiting the Property, especially children due to the likelihood of harm or personal injury. Council therefore resolves that within thirty (30) days of receiving a copy of this resolution, the Owner of the Property is required to perform the following Remedial Action requirements: 1. Demolish the Structure, remove the foundations and all demolition materials from the site. 2. Any excavation resulting from the demolition must be filled in to prevent water from ponding on the site. 3. The owner must follow all Work Safe BC Hazardous Materials requirements for the safe removal of any and all hazardous materials in the structure. Council Workshop Minutes April 20, 2015 Page 4 of 7 In the event the Owner has not performed all of the Remedial Action requirements within 30 days after notice of this resolution is delivered to the Owner, the City may, by its own forces or those of a contractor engaged by the City, enter the Property and perform the Remedial Action requirements. In the event the City takes the above referenced action, the City may recover the expense from the Owner, together with costs and interest, in the same manner as municipal taxes in accordance with sections 17, 258, and 259 of the Community Charter. If a person with notice of this resolution wishes to request reconsideration of these requirements by Council, written notice of this request must be provided to the Manager of Legislative Services within 14 business days of that person receiving notice of this resolution. CARRIED 4.3.2 Property at 12667 227 Street R/2015-164 Staff report dated April 20, 2015 recommending that the owner of property at 12667 227 Street be required to perform remedial action requirements within 30 days of the receipt of a resolution of Council. It was moved and seconded NOW THEREFORE, be it resolved: • THAT Council hereby consider that the property located at 12667 227 Street, and legally described as PIO 002-270-906, Lot 7, Section 20 Township 12 New Westminster District Plan 22518 (the "Property") is in a hazardous condition and creates a nuisance condition within the meaning of Sections 73 (2)(a) and 7 4 (1)(a) and of the Community Charter, as a result of the Structures being damaged, dilapidated and insecure from time to time over the past two years and the Structure's continual structural deterioration that the Structures contravene the B.C. Fire Code. • THAT Council hereby declares that the Property is a nuisance, within the meaning of Section 7 4(2) of the Community Charter, as Council considers the Structures to be so dilapidated and unclean as to be offensive and pose a risk to the community, and Council considers that there is a danger to people adjacent to or visiting the Property, especially children due to the likelihood of harm or personal injury. Council Workshop Minutes April 20, 2015 Page 5 of 7 Council therefore resolves that within thirty (30) days of receiving a copy of this resolution, the Owner of the Property is required to perform the following Remedial Action requirements: 1. Demoli~h the Structures, remove the foundations and all demolition materials from the site. 2. Any excavation resulting from the demolition must be filled in to prevent water from ponding on the site. 3. The owner must follow all Work Safe BC Hazardous Materials requirements for the safe removal of any and all hazardous materials in the structures. In the event the Owner has not performed all of the Remedial Action requirements within 30 days after notice of this resolution is delivered to the Owner, the City may, by its own forces or those of a contractor engaged by the City, enter the Property and perform the Remedial Action requirements. In the event the City takes the above referenced action, the City may recover the expense from the Owner, together with costs and interest, in the same manner as municipal taxes in accordance with sections 17,258, and 259 of the Community Charter. If a person with notice of this resolution wishes to request reconsideration of these requirements by Council, written notice of this request must be provided to the Manager of Legislative Services within 14 business days of that person receiving notice of this resolution. CARRIED 4.4 Bylaw Dispute Adjudication for Parking Tickets Staff report dated April 20, 2015 recommending that staff be directed to prepare a Dispute Adjudication for Parking Tickets Bylaw for consideration under the Bylaw Enforcement Notice Adjudication Act. The Acting General Manager of Public Works and Development suggested that Council consider only recommendation 1 and that recommendation 2 be considered at a later date when program needs have been determined. The Director of Licences, Permits, and Bylaws reviewed the report. R/2015-165 It was moved and seconded That staff be directed to prepare the required bylaw for consideration under the Bylaw Enforcement Notice Adjudication Act. CARRIED Council Workshop Minutes April 20, 2015 Page 6 of 7 4.5 Solid Waste Collection -Issues for Consideration Staff report dated April 20, 2015 summarizing questions identified by Council for further discussion at the March 30, 2015 Cound! Workshort The Acting General Manager of Public Works and Development reviewed the report. Note: The meeting recessed at 11:45 a.m. and reconvened at 4:19 p.m. Councillor Masse was not in attendance when the meeting reconvened. 4.6 Demolition of Vacant, City-Owned Homes Update Staff report dated April 20, 2015 providing an update on quotes for abatement and demolition costs for demolition of vacant, City-owned homes. The Property and Risk Manager reviewed the report. R/2015-166 It was moved and seconded That staff be directed to proceed with the abatement and demolition of the vacant homes located at 12037 228 Street, 22095 Dewdney Trunk Road and 2214 7 121 Avenue as per the Invitation to Quote provided by T& T Demolition. CARRIED 4.7 Park Land Acquisition Process Staff report dated April 20, 2015 advising on the Community Charter process utilized to acquire property for use as community and neighbourhood parks. The Property and Risk Manager reviewed the report. 5. CORRESPONDENCE 5.1 Upcoming Events Wednesday April 22 Thursday, April 23 Community Network Orientation -Maple Ridge Library Organizer: Community Network Willow Retirement Community Cheque Presentation -224 Street Organizer : Willow Retirement Centre Participation in the events listed was discussed. Council Workshop Minutes April 20, 2015 Page 7 of 7 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT ---, __ --~ Mayor Read requested that Councillors respond to a request for clarification and additions to the list of items for discussion at the April 21, 2015 Strategic Planning meeting. 8. ADJOURNMENT -4:46 p.m. N. Read , Mayor Certified Correct C. Marlo, Corporate Officer