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Home My WebLink About2015-10-05 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES October 5, 2015 The Minutes of the City Council Workshop held on October 5, 2015 at 9:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place; Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor G Robson Councillor T. Shymkiw Councillor C. Speirs ABSENT Councillor B. Masse Appointed Staff F. Quinn, Acting Chief Administrative Officer/General Manager Public Works and Development Services K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services C. Marlo, Manager of Legislative Services Other Staff as Required Superintendent D. Fleugel, Ridge Meadows RCMP C. Carter, Director of Planning J. Charlebois, Manager of Community Planning A.M. Whittaker, Planner 2 L. Siracusa, Manager of Economic Development Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Councillors Masse and Robson were not in attendance at the start of the meeting. 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES R/2015-419 It was moved and seconded That the minutes of the Council Workshop Meeting of September 14, 2015 be adopted as circulated. CARRIED Council Workshop Minutes October 5, 2015 Page 2 of 6 Note: Mayor Read left the meeting at 9:04 a.m. 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. MAYOR AND COUNCILLORS' REPORTS Councillor Bell Councillor Bell attended the Union of British Columbia Municipalities conference and a Food Truck Festival. She commented that the City-hosted Federal Election debate went well and that she will be touring all Lower Mainland Local Government Association members and attending a LMLGA Strategic Planning Session. She provided an update on LMLGA conference planning. Councillor Duncan Councillor Duncan attended the Union of British Columbia Municipalities conference and a Health Forum. She provided an update on work being done by the "Strong Kids" Team. Note: Councillor Robson arrived at 9:08 a.m. Councillor Speirs Councillor Speirs attended the Federal Election debate hosted by the City, the Union of British Columbia Municipalities conference and the Food Truck Jamboree. Councillor Shymkiw Councillor Shymkiw attended a Cliff Avenue party at Memorial Peace Park and the Union of British Columbia Municipalities conference. 5. UNFINISHED AND NEW BUS/NESS 5.1 E-Comm Annual Update • Fraser MacRae, Director of Police Services • David Guscott, President & CEO Mr. MacRae introduced the item. Mr. Guscott gave a Power Point presentation providing an overview of E-Comm services. Council Workshop Minutes October 5, 2015 Page 3 of 6 5.2 Maple Ridge Commercial and Industrial Strategy Implementation Plan Staff report dated October 5, 2015 recommending that the Maple Ridge Commercial a11d Industrial Stra.~egy Implementation Plan Matrix be endorsed. The Director of Planning introduced the item. The Manager of Community Planning gave a power point presentation providing an overview of the Strategy and the Implementation Plan Matrix. R/2015-420 It was moved and seconded That the Maple Ridge Commercial and Industrial Strategy Implementation Plan Matrix, attached as Appendix A to the report titled Maple Ridge Commercial and Industrial Strategy Implementation Plan dated October 5, 2015, be endorsed. R/2015-421 It was moved and seconded That the motion be amended to add the text "; and further that the Manager of Economic Development be directed to provide feedback and options on the Implementation Plan Matrix." CARRIED MOTION AS AMENDED CARRIED Councillor Bell, Councillor Robson -OPPOSED 5.3 Albion Flats -Area Planning and Alternative Options for Land Use Staff report dated October 5, 2015 recommending that the option to revisit the 2010 Charrette Options be endorsed. The Planner gave a power point presentation providing an overview of the report. Note: Mayor Read returned to the meeting at 10:39 a.m. and assumed the Chair. R/2015-422 It was moved and seconded That Option 2: Revisit 2010 Charrette Options, as outlined in Section 3 of the staff report titled Albion Flats -Area Planning and Alternative Options for Land Use and dated October 5th, 2015 be endorsed. CARRIED Council Workshop Minutes October 5, 2015 Page 4 of 6 Note: The meeting recessed at 11:15 a.m. and reconvened at 11:30 a.m. 5.4 Designation of Deputy Mayor Resolution designating Councillor Shymkiw to serve as the Acting Mayor, referred to as the Deputy Mayor and schedule for presiding officers at Committee of the Whole Meetings. Note: The resolution pertaining to the presiding officers at the Committee of the Whole Meeting was deferred due to the absence of Councillor Masse and to allow for opportunity to get feedback on the proposed schedule. R/2O15-423 It was moved and seconded That the designation by the Mayor of Councillor Shymkiw to serve as the Acting Mayor, who shall be referred to as the Deputy Mayor, be ratified. CARRIED Councillor Bell -OPPOSED 5.5 Signing Authority for Accounts Approval of signing authority for accounts at TD Canada Trust R/2O15-424 It was moved and seconded That the following be approved as signing authorities for accounts at TD Canada Trust: For Payroll and General accounts the signing restrictions will be the Mayor or a Councillor with the Manager of Accounting or Manager of Financial Planning or Manager of Revenue & Collections or Manager of Finance Business Systems. The authorized signing officers for this account are: Nicole Read (Mayor), Corisa Bell (Councillor), Kiersten Duncan (Councillor), Robert Masse (Councillor), Tyler Shymkiw (Councillor), Craig Speirs (Councillor), Gordy Robson (Councillor), Catherine Nolan (Manager of Accounting), Trevor Thompson (Manager of Financial Planning), Silvia Rutledge (Manager of Revenue & Collections) and Kathleen Gormley (Manager of Finance Business Systems). CARRIED Council Workshop Minutes October 5, 2015 Page 5 of 6 6. CORRESPONDENCE 6.1 Fraser Health -Harm Reduction Letter dated September 18, 2015 from Dr. Shovita Padhi, Medical Health Officer, speaking to the issue of harm reduction and inappropriately discarded needles. R/2015-425 It was moved and seconded That the letter dated September 18, 2015 from Dr. Shovita Padhi, Medical Health Officer, Fraser Health be received for information. CARRIED It was consensus of Council that a letter stating that the City of Maple Ridge is looking forward to further discussion of an action plan be sent to Fraser Health. 6.2 Renewed Federal Comprehensive Land Claims Policy -Metro Vancouver Letter dated September 18, 2015 from Greg Moore, Chair, Metro Vancouver Board, requesting endorsement of Metro Vancouver's resolution expressing concerns that local governments and local government interests were not identified in a report on the renewed federal comprehensive land claims policy in relation to local government interests titled "A New Direction". R/2015-426 It was moved and seconded That the City of Maple Ridge endorse the Metro Vancouver report titled "An Analysis of a New Direction Report on the Renewed Federal Comprehensive Land Claims Policy in Relation to Local Government Interests" and that a letter be sent to the federal Minister of Aboriginal Affairs and Northern Development Canada advising of the City's support of the report. CARRIED 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 8. MATTERS DEEMED EXPEDIENT-Nil Council Workshop Minutes October 5, 2015 Page 6 of 6 9. ADJOURNMENT -11:55 a.m. Certified Correct C. Marlo, Corporate Officer __ N. Read , Mayor _