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Home My WebLink About2015-10-19 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES October 19, 2015 The Minutes of the City Council Workshop held on October 19, 2015 at 9:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff F. Quinn, Acting Chief Administrative Officer/General Manager Public Works and Development Services K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services C. Marlo, Manager of Legislative Services Other Staff as Required Superintendent D. Fleugel, Ridge Meadows RCMP C. Carter, Director of Planning J. Charlebois, Manager of Community Planning D. Pollock, Municipal Engineer C. Goddard, Manager of Development and Environmental Services D. Denton. Property and Risk Manager Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Councillors Duncan, Masse and Robson were not in attendance at the start of the meeting. 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES 2.1 Minutes of the October 5, 2015 Council Workshop Meeting R/2015-443 It was moved and seconded That the minutes of the Council Workshop Meeting of October 5, 2015 be adopted as circulated. CARRIED Council Workshop Minutes October 19, 2015 Page 2 of 8 2.2 Minutes of Meetings of Committees and Commissions of Council • Maple Ridge Advisory Design Panel -June 14, 2015 • Maple Ridge Agricultural Advisory Committee -June 25, 2015 • Maple Ridge/Pitt Meadows Municipal Advisory Committee on Accessibility Issues June 17, 2015 • Maple Ridge and Pitt Meadows Parks & Leisure Services Commission - July 9, 2015 • Maple Ridge Social Planning Advisory Committee -June 3 and September 9, 2015 R/2015-444 It was moved and seconded That the minutes of the Maple Ridge Advisory Design Panel of June 4, 2015, the Maple Ridge Agricultural Advisory Committee of June 25, 2015, the Maple Ridge/Pitt Meadows Municipal Advisory Committee on Accessibility Issues of June 17, 2015, the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission of July 9, 2015 and the Maple Ridge Social Planning Advisory Committee of June 3 and September 9, 2015 be received. 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 RCMP Integrated Teams Presentation • Assistant Commissioner Dan Malo CARRIED Superintendent Fluegel introduced Assistant Commissioner Dan Malo. Assistant Commissioner Malo gave a power point presentation providing an overview of the five Lower Mainland Detachment Integrated Teams; IHIT, ERT, IPDS, IFIS and ICARS. Note: Councillor Duncan joined the meeting at 9:07 a.m. and Councillor Robson joined the meeting at 9:15 a.m. 4. MAYOR AND COUNCILLORS' REPORTS Councillor Duncan Councillor Duncan attended a Fire Department Open House and the Golden Harvest event. She provided an update on the Strong Kids Team meetings. Councillor Duncan will be attending conference on Public Art in Kelowna. Council Workshop Minutes October 19, 2015 Page 3 of 8 Councillor Speirs Councillor Speirs attended the Golden Harvest event, the Ridge Meadows Hospital Foundation Arabian Nights gala and a meeting of the UBC Research Forest Advisory Committee. Councillor Shymkiw Councillor Shymkiw attended the Ridge Meadows Hospital Foundation Arabian Nights gala. He provided an update on Open Government Task Force and a report submitted by a Citizens group. Mayor Read Mayor Read attended a Best Practices for Housing First forum, CM Facilitators meeting and met with the Canadian Alliance for Housing. She will be attending the 2015 National Conference on Ending Homelessness in Montreal. Mayor Read participated in UDI Fraser Valley Mayors' Forum, attended the Ridge Meadows Hospital Foundation Arabian Nights Gala, and the Albion FC Gala. She also attended a variety of meetings including a meeting with the Ministry of Transportation and Infrastructure to discuss the Haney Bypass. 5. UNFINISHED AND NEW BUSINESS 5.1 Maple Ridge Community Amenity Program Staff report dated October 19, 2015 recommending that the Maple Ridge Community Amenity Program Decision Table be used as the method to determine the components of a community amenity program and that staff be directed to prepare the necessary policies and/or bylaws for approved once components are determined. The Director of Planning introduced the item. The Manager of Community Planning gave a power point presentation providing an overview of the staff report. 5.1.1 Contribution Approach a) Percentage Value of Lift R/2015-445 It was moved and seconded a) THAT a percentage value of lift be applied as the contribution approach for the community amenity program. CARRIED Council Workshop Minutes October 19, 2015 Page 4 of 8 5.1.2 Geographic Area a) City-Wide R/2015-446 It was moved and seconded That the contribution approach identified in category 1 of the Maple Ridge Community Amenity Program Decision Table be applied city-wide. R/2015-447 It was moved and seconded That the motion be amended by removing the text "identified in category 1 of the Maple Ridge Community Amenity Program Decision Table. R/2015-448 It was moved and seconded CARRIED MOTION AS AMENDED GARRED That the Town Centre Area Plan area be excluded from the city-wide community amenity program. 5.1.3 Albion Density Bonus Framework a) Keep Albion Density Bonus R/2015-449 It was moved and seconded CARRIED That the Albion Density Bonus Framework be maintained in the Official Community Plan and Zoning Bylaw and the amenity contribution rate be set at $3,100 per lot. Note: Councillor Masse arrived at 11:21 a.m. CARRIED Councillor Bell, Councillor Duncan, Councillor Shymkiw -OPPOSED Note: The October 19, 2015 Council Workshop Meeting recessed at 11:30 a.m. and was reconvened at 3:00 p.m. on October 27, 2015. An additional item was added at the October 27, 2015 meeting as Item 5.4 -Pitt Meadows Airport Resolution Council Workshop Minutes October 19, 2015 Page 5 of 8 5.1.4 Application of Program a) Residential Building Forms R/2O15-45O It was moved and seconded (i through vi in same motion) That single family dwellings be included in the community amenity program for development applications containing 3 or more new residential lots. That duplex dwellings be included in the community amenity program for development applications containing 2 or more new residential buildings. That triplex dwellings be included in the community amenity program for development applications containing more than 1 new residential building. That fourplex buildings are included in the community amenity program. That townhouse buildings of all forms are included in the community amenity program. That apartment buildings are included in the community amenity program. CARRIED R/2O15-451 It was moved and seconded That all rental apartment units, secured through a housing agreement and all special needs and affordable housing be exempt from the community amenity program. OPPOSED -Councillor Shymkiw b) Employment Lands i) Commercial R/2O15-452 It was moved and seconded CARRIED That commercial developments are exempt from the community amenity program, except where residential dwelling units are included in a mixed-use development. Where rental housing units are included in and are secured as rental housing by a housing agreement, and where special needs and affordable housing units within the development, those dwelling units will be exempt from the community amenity program CARRIED Council Workshop Minutes October 19, 2015 Page 6 of 8 ii) Industrial R/2015-453 It was moved and seconded That industrial land uses are exempt from the community amenity program. CARRIED 5.1.5 Tools to Establish the Program a) Official Community Plan Policy R/2015-454 It was moved and seconded That an Official Community Plan amending bylaw be prepared that includes the components of the community amenity program as established by the Maple Ridge Community Amenity Program Decision Table. Councillor Masse, Councillor Robson -OPPOSED 5.1.6 In-stream Applications R/2015-455 It was moved and seconded CARRIED That in-stream applications be subject to the community amenity program as established by the Maple Ridge Community Amenity Program Decision Table, except those that have received third reading of the Official Community Plan and/or zone amending bylaw(s). CARRIED 5.1. 7 Reserve Fund R/2015-456 It was moved and seconded That a follow-up report of a Reserve Fund bylaw be prepared and presented to Council for consideration at a future meeting. CARRIED Council Workshop Minutes October 19, 2015 Page 7 of 8 Note: Item 5.2 was rescheduled to the November 2, 2015 Council Workshop Meeting 5.2 Transportation Plan Presentation by the Municipal Engineer 5.3 Sale of Municipal Property -280 Street Roadway (28000 block of 96 Avenue) Staff report dated October 19, 2015 recommending that the process for the sale of the decommissioned portion of 280 Street (28000 block of 96 Avenue) roadway including the preparation of a Highway Closure and Dedication Removal Bylaw be commenced and upon approval of same, the subdivision and disposition process of the resulting land parcels. R/2015-457 It was moved and seconded That staff be directed to commence the process for the sale of the decommissioned portion of 280 Street (28000 block of 96 Avenue) roadway including the preparation of a Highway Closure and Dedication Removal Bylaw and upon approval of same, the subdivision and disposition process of the resulting land parcels. CARRIED 5.4 Pitt Meadows Airport Society -Resolution to postpone Annual General Meeting R/2015-458 It was moved and seconded That the Corporate Officer be authorized to sign the Pitt Meadows Airport Society members' resolution to postpone the Annual General Meeting to November 26, 2015. CARRIED 6. CORRESPONDENCE 6.1 Maple Ridge Agricultural Advisory Committee -Maple Ridge Agricultural Plan Letter dated October 1, 2015 from Margaret Daskis, Chair, Maple Ridge Agricultural Advisory Committee providing information on work on the endorsed Agricultural Plan undertaken by the committee since December 2009. Council Workshop Minutes October 19, 2015 Page 8 of 8 The request put forward by the Maple Ridge Agricultural Advisory Committee will be considered once the Agricultural Plan questionnaire has been completed by all of Council. 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 8. MATTERS DEEMED EXPEDIENT -Nil 9. ADJOURNMENT -4:41 p.m. N. Read, Mayor Certified Correct C. Marlo, Corporate Officer