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HomeMy WebLinkAbout2016-03-14 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES March 14, 2016 The Minutes of the City Council Workshop held on March 14, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff E.C. Swabey, Chief Administrative Officer D. Boag, Acting General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services J. Charlebois, Manager Community Planning L. Zosiak, Planner Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted with the following amendments: • Item 4.0 Mayor's and Councillors' Reports to be dealt with following Item 6.0 Correspondence • A presentation from the Chief Administration Officer on Supportive Housing to be added as Item 5.1 and the remaining agenda items renumbered. 2. MINUTES 2.1 Minutes of the March 7, 2016 Council Workshop Meeting Council Workshop Minutes March 14, 2016 Page 2 of 9 R/2016-144 It was moved and seconded That the minutes of the Council Workshop Meeting of March 7, 2016 be adopted as circulated. CARRIED 2.2 Minutes of Meetings of Committees and Commissions of Council R/2016-145 It was moved and seconded That the minutes of the Maple Ridge Community Heritage Commission Meeting of February 2, 2016 be received. CARRIED 2.3 Business Arising from Committee Minutes -Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL-Nil Note: Item 4 was dealt with following Item 6 4 MAYOR'S AND COUNCILLORS' REPORTS Councillor Bell Councillor Bell requested clarification of a message stating that staff was aware of the proposal of the Quality Inn in August. Mayor Read indicated that staff was not presented with this information by BC Housing at that time. Councillor Bell will be attending her first Fall Prevention for Seniors meeting and the Lower Mainland Local Governm ent Association 's Presi de nt's Tour of Whistler and Squamish. Councillor Robson Councillor Robson sought clarification on Mayor and Councillor correspondence procedures. Mayor Read advised that letters coming in as correspondence are scanned and provided to Mayor and Council. Councillor Masse Councillor Masse provided an update on the Metro Vancouver Climate Action Committee. Councillor Speirs Councillors Speirs attended a Federation of Canadian Municipalities me eting, Council Workshop Minutes March 14, 2016 Page 3 of 9 Councillor Duncan Councillor Duncan had a meeting on the Active Transportation Advisory Committee. She advised that committees are currently recruiting members. She attended a Child and Youth Health and Substance Use Collaborative conference. Mayor Read Mayor Read attended meetings with Fraser Health, School District No. 42 regarding transit, James Zelinskiy from the Baptist Church and members of the Maple Ridge Community Heritage Commission. Deputy Mayor Shymkiw Deputy Mayor Shymkiw attended the South Asian Cultural Centre Gala and the Strong Kids Forum. He worked with the Manager of Economic Development to recommend appointments to the Economic Development Committee. Deputy Mayor Shymkiw also attended meetings of the Festival Support Committee, the Maple Ridge Downtown Business Improvement Association security committee and met with various advisory committees on behalf of Mayor Read. 5. UNFINISHED AND NEW BUSINESS 5.1 Supportive Housing Update The Chief Administrative Officer reviewed the resolutions passed by Council to work with BC Housing on a Memorandum of Understanding for supportive housing in Maple Ridge, and the process the Province will be undertaking to purchase the Quality Inn and renovate that facility for supportive housing. Comments made by MLA Bing on social media concerning the process and the location were presented. R/2016-146 It was moved and seconded That the Hon. Rich Coleman, Minister of Natural Gas Development and Minister Responsible for Housing and Deputy Premier, be requested to work with MLA Doug Bing and MLA Marc Dalton to affirm that the Quality Inn location proposed by BC Housing to the City of Maple Ridge remains the best option for the supportive housing solution and, if it is determined not to be the best location, that an alternate location be identified. Council Workshop Minutes March 14, 2016 Page 4 of 9 R/2016-147 It was moved and seconded That the text "alternate location" be replaced with the text "alternative". AMENDMENT CARRIED Councillor Bell -OPPOSED MOTION AS AMENDED CARRIED Councillor Bell -OPPOSED 5.2 Hammond Area Plan Process -Preliminary Concept Plan Staff report dated March 7, 2016 providing summaries of the Hammond Historic Character Area Study, the Residential Density Bonus/Density Transfer Program Assessment and the Commercial Demand and Capacity Analysis for the Hammond Area Plan. The Planner gave a power point presentation providing an overview of the report. R/2016-148 It was moved and seconded That the staff report entitled "Hammond Area Plan Process -Preliminary Concept Plan", dated March 7, 2016, be received for information. CARRIED 5.3 Maple Ridge Community Amenity Contribution Program -Proposed Community Amenity Contribution Program Council Policy -Maple Ridge Official Community Plan Amending Bylaw No. 7188-2015 Staff report dated March 14, 2016 recommending that the proposed Community Amenity Contribution Program Council Policy be approved and that Maple Ridge Official Community Plan Amending Bylaw No. 7188-2015 be forwarded to a Council meeting for consideration. The Manager of Community Planning distributed an updated Appendix A to the staff report and gave a power point presentation that provided an overview of the staff report. 5.3.1 R/2016-149 It was moved and seconded 1. That the proposed Community Amenity Contribution Program Policy, circulated as a new Appendix A to the report titled "Maple Ridge Community Amenity Contribution Program" and dated March 14, 2016 be approved; and that Official Community Plan Amending Bylaw No. Council Wo1·kshop Minutes March 14, 2016 Page 5 of 9 7188-2015, Attached as Appendix B, be forwarded to a Regular Council meeting for consideration of the following recommendations; A. Whereas Council has considered the requirements of Section 4 75 of the Local Government Act that it provide, in respect of an amendment to an Official Community Plan, one or more opportunities in considers appropriate for consultation with persons, organizations and authorities it considers will be affected and has specifically considered the matters referred to in Section 4 75 of the Act; B. And whereas Council considers that the opportunities to consult, proposed to be provided by the City in respect of an amendment to an Official Community Plan, constitute appropriate consultation for the purposes of Section 4 75 of the Act; C. And whereas, in respect of Section 4 75(2) of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: a. The board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; b. The Board or any Regional District that is adjacent to the area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. School District Boards, greater boards and improvement district boards, and f. The Provincial and Federal Governments and their agencies; D. And that no additional consultation be required in respect of this matter beyond the posting of two questionnaires on the City of Maple Ridge website seeking comments on the proposed Official Community Plan Amending Bylaw No. 7188-2015 and proposed Community Amenity Contribution Program Council Policy; E. That Official Community Plan Amending Bylaw No. 7188-2015 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; F. That it be confirmed that Official Community Plan Amending Bylaw No. 7188-2015 is consistent with the Capital Expenditure Plan and Waste Management Plan; and G. That Official Community Plan Amending Bylaw No. 7188-2015 be given First and Second Readings and forwarded to Public Hearing. Note: Mayor Read left the meeting at 11:17 a.m. and Deputy Mayor Shymkiw assumed the Chair. Mayor Read returned to the meeting at 11:42 p.m. Council Workshop Minutes March 14, 2016 Page 6 of 9 The following amendments to the Policy we re proposed and voted on. 5.3.2 R/2016-150 It was moved and seconded That Item 2 of the Community Amenity Contribution Program Policy for a CAC contribution rate of $3100 for each new dwelling unit or single family lot be revised to a contribution rate of $7500 per single family lot, $5100 per townhouse and $3100 per apartment. R/2016-151 It was moved and seconded That the motion be amended to direct staff to charge a Community Amenity Charge contribution rate of $3100 for any applications in stream as of March 14, 2016 and that applications submitted following March 14, 2016 be charged a Community Amenity Charge contribution rate of $7500 per single family lot, $5100 per townhouse and $3100 per apartment. DEFEATED MOTION AS AMENDED DEFEATED Mayor Read, Councillor Bell, Councillor Speirs, Councillor Shymkiw - OPPOSED MOTION DEFEATED Mayor Read, Councillor Bell, Councillor Speirs, Councillor Shymkiw - OPPOSED 5.3.3 R/2016-152 It was moved and seconded That the Community Amenity Contribution Program Policy be amended to reflect a Community Amenity Charge contribution rate of $5100 per new single family lot, $4100 per townhouse and $3100 per apartment be applied. CARRIED Deputy Mayor Shymkiw -OPPOSED Council Worksl1op Minutes March 14, 2016 Page 7 of 9 5.3.4 R/2016-153 It was moved and seconded That the exemption for the Town Centre be removed from the Community Amenity Contribution Program Policy. Mayor Read, Councillor Duncan, Councillor Robson, Councillor Shymkiw, Councillor Speirs -OPPOSED MAIN MOTION AS AMENDED DEFEATED 1. That the proposed Community Amenity Contribution Program Policy, circulated as a new Appendix A to the report titled "Maple Ridge Community Amenity Contribution Program" and dated March 14, 2016 be amended to reflect a Community Amenity Charge contribution rate of $5100 per new single family lot, $4100 per townhouse and $3100 per apartment and be approved as amended; and that Official Community Plan Amending Bylaw No. 7188-2015, Attached as Appendix B, be forwarded to a Regular Council meeting for consideration of the following recommendations; A. Whereas Council has considered the requirements of Section 4 75 of the Local Government Act that it provide, in respect of an amendment to an Official Community Plan, one or more opportunities in considers appropriate for consultation with persons, organizations and authorities it considers will be affected and has specifically considered the matters referred to in Section 4 75 of the Act; B. And whereas Council considers that the opportunities to consult, proposed to be provided by the City in respect of an amendment to an Official Community Plan, constitute appropriate consultation for the purposes of Section 4 75 of the Act; C. And whereas, in respect of Section 4 75(2) of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: a. The board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; b. The Board or any Regional District that is adjacent to the area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. School District Boards, greater boards and improvement district boards, and Council Workshop Minutes March 14, 2016 Page 8 of 9 f. The Provincial and Federal Governments and their agencies; D. And that no additional consultation be required in respect of this matter beyond the posting of two questionnaires on the City of Maple Ridge website seeking comments on the proposed Official Community Plan Amending Bylaw No. 7188-2015 and proposed Community Amenity Contribution Program Council Policy; E. That Official Community Plan Amending Bylaw No. 7188-2015 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; F. That it be confirmed that Official Community Plan Amending Bylaw No. 7188-2015 is consistent with the Capital Expenditure Plan and Waste Management Plan; and G. That Official Community Plan Amending Bylaw No. 7188-2015 be given First and Second Readings and forwa rded to Public Hearing. CARRIED 5.3.5 R/2016-154 It was moved and seconded That staff be directed to provide a report on the harmonization of the Albion Density Bonus Program with the Community Amenity Charge Program. CARRIED 5.4 LMLGA Resolutions Sub-Committee Update Suggestions for resolutions to be forwarded to the Lower Mainland Local Government Association ("LMLGA") included: • the provision of health care services to those with addiction issues • the lack of demolition of vacant buildings due to financial situations • the verification of compliance with medicinal marihuana access regulations • banning the use of plastic bags • application of gender neutral language applied to other local governments • making threat assessment protocols mandatory • integration of education and mental health resources for youth • interest rates on loans • bed bug issue Mayor and Council agreed to submit the essence of their proposed resolutions to the sub-committee for finalization. Council Workshop Minutes March 14, 2016 Page 9 of 9 R/2016-155 It was moved and seconded That authority to submit resolutions to LMLGA be delegated to the LMLGA resolutions sub-committee. 6. CORRESPONDENCE 6.1 Upcoming Events March 16, 2016 7:00 p.m. April 7, 2016 5:30 p.m. April 14, 2016 5:30 p.m. April 22, 2016 11:30 a.m. May 14, 2016 6:00 p.m. CARRIED Emergency Town Hall on Housing Affordability in Metro Vancouver, St. James Community Square, Vancouver Organizer: David Eby, MLA Vancouver-Point Grey TELUS Open House, Maple Ridge Alliance Church, 20399 Dewdney Trunk Road Organizer: TELUS TELUS Open House, St. Paul's Lutheran Church, 12145 Laity Street Organizer: TELUS Green Team Open House and Earth Day Event, Maple Ridge City Hall Organizer: City of Maple Ridge Maple Ridge Community Foundation's Annual Fundraiser, Pitt Meadows Golf Club Organizer: Maple Ridge Community Foundation 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 8. MATTERS DEEMED EXPEDIENT 9. ADJOURNMENT -12:39 p.m. N. Read, Mayor Certified Correct C. Marlo, Corporate Officer