HomeMy WebLinkAbout2016-04-18 Adopted Council Workshop Minutes.pdfCity of Maple Ridge
COUNCIL WORKSHOP MINUTES
April 18, 2016
The Minutes of the City Council Workshop held on April 18, 2016 at 10:00 a.m. in the
Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor N. Read
Councillor C. Bell
Councillor K. Duncan
Councillor B. Masse
Councillor G Robson
Councillor T. Shymkiw
Councillor C. Speirs
Appointed Staff
E.C. Swabey, Chief Administrative Officer
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Marlo, Manager of Legislative Services
Other Staff as Required
L. Siracusa, Manager of Economic Development
C. Nolan, Manager of Accounting
C. Carter, Director of Planning
J. Charlebois, Manager of Community Planning
S. Murphy, Planner 2
L. Benson, Manager of Sustainability and Corporate
Planning
D. Olivieri, Administration/Research Assistant
C. Goddard , Manager of Development and Environmental
Services
Note: These Minutes are posted on the City Web Site at www.rnapleridge.ca
1. ADOPTION OF THE AGENDA
The agenda was adopted as circulated.
2. MINUTES
2.1 Minutes of the April 11, 2016 Council Workshop Meeting
R/2016-203
It was moved and seconded
That the minutes of the Council Workshop Meeting of April 11, 2016 be
amended to indicate that Councillor Masse was opposed to the motion in Item
5.2 to amend the Community Amenity Policy Program Policy No. 6.31 and that
the minutes as amended be adopted.
CARRIED
Council Workshop Minutes
April 18, 2016
Page 2 of 6
2.2 Minutes of Meetings of Committees and Commissions of Council
R/2016-204
It was moved and seconded
That the minutes of the Agricultural Advisory Committee Meeting of January
28, 2016 and the minutes of the Social Policy Advisory Committee Meeting of
March 2, 2016 be received.
CARRIED
2.3 Business Arising from Committee Minutes -Nil
3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil
4 MAYOR'S AND COUNCILLORS' REPORTS
Deputy Mayor Shymkiw
Deputy Mayor Shymkiw attended meetings of Metro Vancouver Parks
Committee and the Maple Ridge/Pitt Meadows Parks & Leisure Services
Commission. He participated in the Friends in Need Food Bank Drive.
Councillor Bell
Councillor Bell was in Victoria for Advocacy Days meetings with Provincial
Ministers.
Councillor Speirs
Councillor Speirs attended a meeting of the Metro Vancouver Utilities
Committee, the Volunteer Breakfast event, the Rotary Wine Festival and a
meeting of the Malcolm Knapp (UBC) Research Forest Board.
Mayor Read
Mayor Read attended the Volunteer Breakfast event and a meeting pertaining
to the Community Network's 40th anniversary. She spoke on the Metro
Vancouver report on industrial land.
Council Workshop Minutes
April 18, 2016
Page 3 of 6
5. UNFINISHED AND NEW BUSINESS
5.1 Maple Ridge Business Improvement Area
Presentation by lneke Boekhorst, Executive Director, Downtown Maple Ridge
Business Improvement Association ("BIA")
Staff report dated April 18, 2016 recommending that the Downtown Maple
Ridge Business Improvement Area program be re-established for a further five
year term commencing January 1, 2017.
Ms. Boekhorst gave a power point presentation providing an overview of the
activities of the BIA. The Manager of Economic Development reviewed the
staff report.
R/2016-205
It was moved and seconded
That a Business Improvement Area program be undertaken, subject to
petition against, for a five year term commencing January 1, 2017 to
December 31, 2021.
CARRIED
5.2 Branding Review -Request for Proposals (RFP)
Staff report dated April 18, 2016 providing information on the draft Request
for Proposals to be issued for the Branding Review study.
The Manager of Economic Development reviewed the report.
R/2016-206
It was moved and seconded
That the report titled "Branding Review -Request for Proposals (RFP)" be
received for information.
CARRIED
5.3 2016 Community Grants
Staff report dated April 18, 2016 recommending that staff review the
community grants request for 2016 and provide a recommendation for the
available funding.
The Manager of Accounting reviewed the process for awarding community
grants.
Council Workshop Minutes
April 18, 2016
Page 4 of 6
Note: Councillor Robson left the meeting at 11:01 a.m. as he is involved in one of
the organizations applying for a grant.
R/2016-207
It was moved and seconded
That staff review the community grant requests for 2016 and provide a
recommendation to Council for tl1e available funding.
CARRIED
Note: Councillor Robson returned at 11:11 a.m.
5.4 Commercial & Industrial Strategy -Potential Employment Lands Update
Staff report dated April 18, 2016 providing an update on the status of
potential future employment sites identified as part of the preparation of the
Commercial and Industrial Strategy endorsed in 2015.
The Manager of Community Planning gave a power point presentation
providing an overview of the report.
5.5 Proposed Triplex, Fourplex and Courtyard Housing Forms Preliminary Overview
Staff report dated April 18, 2016 providing information on the implications for
creating a triplex and fourplex zone.
S. Murphy, Planner gave a power point presentation providing an overview of
the report.
R/2016-208
It was moved and seconded
That the report titled Proposed Triplex, Fourplex and Courtyard Housing Forms
Overview and dated April 18, 2016 be received for information.
CARRIED
Council Workshop Minutes
April 18, 2016
Page 5 of 6
Note: Item 5.6 was dealt with following Item 5.7
5.6 Senior Government Grants Program Information
Staff report dated April 18, 2016 providing information on recent Federal
Government announcements related to the availability of grant funding.
The Manager of Corporate Planning and Sustainability described the grant
opportunities being offered by the Federal Government. The Administrative/
Research Assistant provided details of the three phases of the program.
Note: Item 5.7 was dealt with prior to Item 5.6
5.7 Hospital Parking
Staff report dated April 18, 2016 providing information on responses to
questions posed by City staff to the Director of Parking, Access and Commuter
Services for Fraser Health.
The General Manager of Corporate and Financial Services reviewed the report.
R/2016-209
It was moved and seconded
That staff be directed to prepare a report on options for ease of user-pay
parking or elimination of paid parking at Ridge Meadows Hospital.
CARRIED
The meeting recessed at 12: 35 p.m. and reconvened at 2:54 p.m.
6. CORRESPONDENCE
6.1 Whonnock Community Association
Letter dated March 17, 2016 from Sandra Rossington, President, Whonnock
Community Association expressing concern with traffic around Whonnock
Elementary School during the week.
R/2016-210
It was moved and seconded
That staff be directed to prepare a report and recommendation on traffic
concerns around Whonnock Elementary School during the week.
CARRIED
Council Workshop Minutes
April 18, 2016
Page 6 of 6
6.2 Upcoming Events
May 1, 2016
1:00 p.m.
May 18, 2016
7:00 p.m.
Alzheimer Walk -Hyde Creek, Port Coquitlam
Organizer: Alzheimer Society of BC
Meet and Greet with Thornhill Community -Thornhill
Community Hall
Organizer: Thornhill Community Association
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Links to member associations:
• Union of British Columbia Municipalities ("UBCM") Newsletter The
Compass
o http://www. u bcm .ca/EN/main/resources/past-issues-com pass/2016-
a rch ive.htm I
• Lower Mainland Local Government Association ("LMLGA")
o http://www.lmlga.ca/
• Federation of Canadian Municipalities ("FCM")
o https://www.fcm.ca/
8. MATTERS DEEMED EXPEDIENT-Nil
9. ADJOURNMENT -3:10 p.m.
N. Read, Mayor
Certified Correct
C. Marlo, Corporate Officer