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Home My WebLink About2016-07-04 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES July 4, 2016 The Minutes of the City Council Workshop held on July 4, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services Other Staff as Required C. Nolan, Manager of Accounting D. Denton, Property and Risk Manager W. McCormick, Director of Recreation and Community Services Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted with the addition of the following 5. 7 Deputy Mayor Role 2. MINUTES 2.1 Minutes of the June 20, 2016 Council Workshop Meeting R/2016-293 It was moved and seconded That the minutes of the Council Workshop Meeting of June 20, 2016 be adopted as circulated. CARRIED Council Workshop Minutes July 4, 2016 Page 2 of 7 2.2 Minutes of Meetings of Committees and Commissions of Council R/2016-294 It was moved and seconded That the minutes of meetings of the Advisory Design Panel of May 10, 2016, the Agricultural Advisory Committee of May 26, 2016, the Community Heritage Commission of May 3, 2016 and the Public Art Steering Committee of March 29, 2016 be received. CARRIED 2.3 Business Arising from Committee Minutes -Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4 MAYOR'S AND COUNCILLORS' REPORTS Councillor Bell Councillor Bell attended a Ridge Meadows Youth Wellness Centre fundraising strategy meeting. She noted that she received comments from downtown stakeholders that notice of meeting for the temporary shelter was either late or not received. The General Manager of Community Development, Parks and Recreation Services advised on the expanded distribution area for the notice and times delivered. Councillor Bell also attended the Canada Day celebration held in Memorial Peace Park. Councillor Duncan Councillor Duncan provided an overview of the Making Cities Livable Conference she attended. She gave an update on Public Art Committee submission for the Canada 150 Grant. Councillor Speirs Councillor Speirs attended a Tailgate Meeting at Hammond Stadium and the Canada Day celebrations in Memorial Peace Park. Councillor Masse Councillor Masse provided information on the sessions he attended at the Making Cities Livable Conference. Council Workshop Minutes July 4, 2016 Page 3 of 7 Councillor Robson Councillor Robson attended the Canada Day celebrations held in Memorial Peace Park. He spoke to the difficulty in assisting individuals who are hoarders and indicated that he will be putting forward a notice of motion to address the matter. He suggested that the Haney Bypass be designated a truck route and that trucks not be permitted on the downtown section of Lougheed Highway. Deputy Mayor Shymkiw Deputy Mayor Shymkiw attended Chief Spence's retirement, the Canada Day celebration held in Memorial Peace Park, and an Economic Development Committee meeting. He advised that he continues to meet with Tantalus Labs and with Thornhill residents and met with a Council focus group for the branding review. Mayor Read Mayor Read met with ISS students and met with citizens on Wednesday morning. She attended the Samuel Robertson Technical School graduation ceremony. She participated in the production of a video for Metro Vancouver highlighting Maple Ridge's tree bylaw, has been working with citizens around the Marc Road development, attended the signing of a Memorandum of Understanding between Alisa's Wish and the RCMP and had dinner with Katzie First Nation Chief Susan Miller. Mayor Read attended a Metro Vancouver Board meeting and retirement parties for Russ Carmichael, Director of Engineering Operations and for Fire Chief Dane Spence. She had a dinner meeting the MP Dan Ruimy, attended National Aboriginal Day, a 102nd birthday party for a Maple Ridge resident, met with Grade 1 and 2 students from Eric Langton and had a meeting with a representative from ICBC. She also attended the Mayors' Consultative Forum re: the IHIT funding formula. She participated in the Canada Day celebrations held in Memorial Peace Park. 5. UNFINISHED AND NEW BUSINESS 5.1 Funding to Host Mayor's Regional Summit on Homelessness Staff report dated July 4, 2016 recommending that staff prepare and submit a Request for Proposal to obtain funding to host a Mayor's Regional Summit on Homelessness. The General Manager Community Development, Parks and Recreation reviewed the report. Council Workshop Minutes July 4, 2016 Page 4 of 7 R/2016-295 It was moved and seconded That staff prepare and submit an RFP to obtain funding to host a Mayor's Regional Summit on Homelessness. CARRIED 5.2 Social Policy Advisory Committee Recommendations for Terms of Reference -Community Dialogue on Homelessness Staff report dated July 4, 2016 recommending that the Social Policy Advisory Committee's Terms of Reference for a Community Dialogue on Homelessness be endorsed. R/2016-296 It was moved and seconded That the Social Policy Advisory Committee's Terms of Reference for a Community Dialogue on Homelessness be endorsed. CARRIED 5.3 Impacts and Recommendations from the High Impact Stakeholders Workshop Staff report dated July 4, 2016 recommending that a temporary position to support public safety in the downtown be created, that a central number for reporting non-emergency issues relating to the creation of the shelter be created, that on-line communications with businesses and residents in the downtown be enhanced and that the coordination of needle retrieval in the downtown be improved through the formation of a Needle Retrieval Committee. The General Manager Community Development, Parks and Recreation reviewed the report. The Chief Administration Officer advised that former Chief of Police, Dave Walsh has been hired to support public safety in the downtown. Council Workshop Minutes July 4, 2016 Page 5 of 7 R/2016-297 It was moved and seconded That staff be directed to: 1. Create a temporary position to support public safety in the downtown; and, 2. Establish a central number for reporting non-emergency issues relating to the operation of the temporary shelter; and, 3. Enhance on-line communications to increase communication with businesses and residents in the downtown; and, 4. Improve coordination of needle retrieval in the downtown through the formation of a Needle Retrieval Committee. CARRIED 5.4 Council Policy 6.20 -Development Information Meetings -Proposed Revisions Staff report dated July 4, 2016 recommending that Council Policy 6.20 - Development Information Meetings dated January 26, 2010 be repealed and replaced with Council Policy 6.20 -Development Information Meetings dated July 4, 2016. R/2016-298 It was moved and seconded That Council Policy 6.20 -Development Information Meetings, dated January 26, 2010 be repealed and replaced with the attached draft Council Policy 6.20 -Development Information Meetings, dated July 4, 2016. R/2016-299 It was moved and seconded That the notice period of at least 10 days in Policy 6.20, Section 6) be amended to 2 weeks. DEFEATED Mayor Read, Councillor Duncan, Councillor Masse, Councillor Robson, Deputy Mayor Shymkiw, Councillor Speirs -OPPOSED MAIN MOTION CARRIED 5.5 Sports Team Sponsorship Policy Staff report dated July 4, 2016 providing options for the future sponsorship of sports teams by the City of Maple Ridge. The Manager of Accounting reviewed the report. Amended as per the July 11, 2016 Council Workshop Council Workshop Minutes July 4, 2016 Page 6 of 7 R/2016-300 It was moved and seconded That the report dated July 4, 2016 titled "Sports Team Sponsorship Policy" be received for information. CARRIED Deputy Mayor Shymkiw -OPPOSED Note: Councillor Robson excused himself from discussion of Item 5.6 at 11:33 a.m. as his residence is in the vicinity of the cell tower. 5.6 Proposed Telus Cell Tower, Webster's Corners Verbal update by the Property and Risk Manager Councillor Masse spoke to potential health impacts to children and advised that he would like a general agreement from Council to send a letter of non- concurrence to Industry Canada R/2016-301 It was moved and seconded That staff be directed to prepare a report on the cell phone tower approval processes and the implications of those processes for the City to articulate a position on cell towers. CARRIED Note: Councillor Robson returned to the meeting at 11:4 7 a.m. 5. 7 Deputy Mayor Role Councillor Robson requested that the Deputy Mayor role be eliminated. R/2016-302 It was moved and seconded That staff be directed to prepare an amendment to the council procedure bylaw to revert from a Deputy Mayor role to an acting mayor rotation. CARRIED Mayor Read, Councillor Duncan, Deputy Mayor Shymkiw -OPPOSED 6. CORRESPONDENCE Council Worksl1op Minutes July 4, 2016 Page 7 of 7 6.1 Upcoming Events July 26, 2016 6:00 p.m. 2016 Public Budget Q&A -Council Chambers, City Hall Organizer: City of Maple Ridge 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 8. MATTERS DEEMED EXPEDIENT-Nil 9. ADJOURNMENT -12:05 p.m. N. Read, Mayor Certified Correct C. Marlo, Corporate Officer