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Home My WebLink About2016-09-19 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES September 19, 2016 The Minutes of the City Council Workshop held on September 19, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services F. Quinn, General Manager Public Works and Development Services T. Thompson, Acting General Manager of Corporate and Financial Services L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required S. Matthewson, Social Policy Analyst T. Cotroneo, Recreation Manager, Youth, Seniors and Neighbourhood Services Y. Chu, Recreation Manager Arts and Community Connections B. Elliott, Manager of Community Planning D. Pollock, Municipal Engineer Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES 2.1 Minutes of the September 12, 2016 Council Workshop Meeting R/2016-419 It was moved and seconded That the minutes of the Council Workshop Meeting of September 12, 2016 be adopted as circulated. CARRIED Council Workshop Minutes September 19, 2016 Page 2 of 7 2.2 Minutes of Meetings of Committees and Commissions of Council • Advisory Design Panel -July 12, 2016 • Community Heritage Commission -June 7, 2016 • Social Policy Advisory Committee -July 6, 2016 R/2016-420 It was moved and seconded That the minutes of the Advisory Design Panel of July 12, 2016, the Community Heritage Commission of June 7, 2016 and the Social Policy Advisory Committee of July 6, 2016 be received. CARRIED 2.3 Business Arising from Committee Minutes -Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4 MAYOR'S AND COUNCILLORS' REPORTS Councillor Masse Councillor Masse attended the inaugural meeting of the Maple Ridge Environmental Advisory Committee and meetings of the Metro Vancouver Climate Action committee and the Maple Ridge Social Policy Advisory Committee. He participated in a tour of the Alouette River Dam with the Alouette River Management Society. Councillor Speirs Councillor Speirs attended a Ridge Meadows Youth Diversion Program fund raiser, GETIFest, a Community Heritage Commission meeting and a Metro Vancouver Utilities Committee meeting. Councillor Bell Councillor Bell attended a focus group pertaining to emergency management for seniors and a nominating committee meeting of the Union of British Columbia Municipalities. She participated in a paddle boarding activity at Whonnock Lake and the Maple Ridge Public Library Summer Reading Club Ceremony. Councillor Duncan Councillor attended a Youth Futures presentation on Waste Management. She presented Pokemon Go to the Community Heritage Commission and also attended a meeting of the Ridge Meadows Recycling Society. Council Workshop Minutes September 19, 2016 Page 3 of 7 Councillor Robson Councilor Robson attended the Meadowridge School Coming Home celebration and the Terry Fox Run. Councillor Shymkiw Councillor Shymkiw attended a meeting of the Economic Development Committee and Metro Vancouver Regional Parks Committee. Mayor Read Mayor Read attended a meeting of the Metro Vancouver Housing Committee, a business walk to Beckville Wood Products, a meeting with the RCMP working with the Strong Kids Team. She also attended Translink Mayors' Council public meeting. 5. UNFINISHED AND NEW BUSINESS 5.1 Mental Health First Aid Training-Strong Kids Staff report dated September 19, 2016 recommending that staff be authorized to enroll in the Instructor's Training Course of the Mental Health First Aid Program and that staff investigate the opportunity to formally work with School District No. 42 for the purpose of providing training programs for faculty members. The General Manager of Community Development, Parks and Recreation Services reviewed the report. 5.2 Maple Ridge Resilience Initiative Final Update Staff report dated September 19, 2016 recommending that staff work with the Strong Kids Team to develop a draft terms of reference, prepare a report on the cost of regular clean-ups in the downtown core. The General Manager of Community Development, Parks and Recreation Services reviewed the report. R/2016-421 It was moved and seconded That staff be directed to work with the Strong Kids team to develop a draft Terms of Reference for Council's consideration; and That staff be directed to prepare a report on the cost of regular clean-ups in the downtown core as recommended by the Community Standards Enforcement Team for Council's consideration. CARRIED Council Workshop Minutes September 19, 2016 Page 4 of 7 5.3 Community Dialogue on Homelessness Sub-Committee Staff report dated September 19, 2016 recommending that the plan for the Community Dialogue on Homelessness be endorsed. The General Manager of Community Development, Parks and Recreation Services reviewed the staff report. R/2016-422 It was moved and seconded That the plan for the Community Dialogue on Homelessness as outlined in the staff report dated September 19, 2016 be endorsed. CARRIED 5.4 Festivals/Cultural Update The Recreation Manager Arts and Community Connections gave a PowerPoint presentation providing the following information: • The process involved in cultural planning • The process of involving developers in public art and its outcomes • The process and findings of a festivals and special event review Note: Item 5.5 was deferred from the September 6, 2016 Council Workshop Meeting 5.5 Review of Growth in the Suburban Residential and Estate Suburban Land Use Designation Staff report dated August 29, 2016 recommending that the Suburban Residential and Estate Suburban Policy Options table provided be used as a method to determine the approach for Suburban Residential and Estate Suburban land use policies. The Director of Planning introduced the topic. The Manager of Community Planning gave a PowerPoint presentation providing an overview of suburban residential & estate suburban land use designations. He distributed a chart outlining the topics and options as contained in a table in the staff report. Each item and options were discussed separately. Council Workshop Minutes September 19, 2016 Page 5 of 7 1. Estate Suburban Residential 5.5.1 R/2016-423 It was moved and seconded That Item 1.Estate Suburban be referred back to staff to prepare a report addressing the comments and questions pertaining to options around density and eco clustering brought forward at the September 19, 2016 Council Workshop Meeting. CARRIED Deputy Mayor Shymkiw-OPPOSED 2. Suburban Residential 5.5.2(a) R/2016-424 It was moved and seconded That development continue in the same pattern with lots ranging from 0.8 ha (2 acres) to 0.4 ha (1 acre) DEFEATED Mayor Read , Councillor Bell, Councillor Duncan, Councillor Speirs -OPPOSED 5.5.2(b) R/2016-425 It was moved That staff prepare and bring forward a report and bylaws that would increase the minimum parcel size in the Suburban Residential land use designation. LOST DUE TO LACK OF SECONDER 5.5.2(c) R/2016-426 It was moved and seconded That staff draft a bylaw amendment which would allow portions of the Suburban Residential Land Use designation, specifically Whispering Falls, Rothsay Garibaldi and Bosonworth areas to complete subdivisions while maintaining the remainder of land use designations in parcels larger than 0.4 ha (1 acre). CARRIED Deputy Mayor Shymkiw -OPPOSED Council Workshop Minutes September 19, 2016 Page 6 of 7 3. Commercial Industrial Lands 5.5.3 R/2016-427 It was moved and seconded That staff draft a bylaw amendment to the Official Community Plan to redesignate lands in the 256 Street vicinity to Industrial from Suburban Residential and Institutional. CARRIED 5.6 Hammond Area Plan and Development Permit Guidelines Staff report dated September 19, 2016 recommending that the report titled "First Reading, Hammond Area Plan Bylaw No. 7279-2016" be forwarded to the September 20, 2016 Council Meeting for the consideration of the recommendation that Hammond Area Bylaw No. 7279-2016 be given first reading. R/2016-428 It was moved and seconded That the report titled "First Reading: Hammond Area Plan Bylaw No. 7279- 2016" dated September 19, 2016 be forwarded to the September 20, 2016 Council Meeting. CARRIED 6. CORRESPONDENCE 6.1 Metro Vancouver, Consideration of the Five-Year Review of Metro Vancouver 2040: Shaping our Future, the Regional Growth Strategy Letter dated August 11, 2016 from Greg Moore, Chair, Metro Vancouver Board, seeking comments from affected local governments on the need for, and scope of, a review of Metro 2040. R/2016-429 It was moved and seconded That the Mayor send a letter to Metro Vancouver requesting an extension on the deadline for submissions commenting on a review of Metro 2040. CARRIED Note: Post Meeting Correspondence -Correspondence was received from Metro Vancouver extending the deadline for submissions to October 26, 2016 and a letter requesting extension is no longer required. Council Workshop Minutes September 19, 2016 Page 7 of 7 6.2 Upcoming Events September 22, 2016 9:00 a.m. October 3, 2016 4:30 p.m. October 5, 2016 2:00 p.m. October 15, 2016 5:30 p.m. Gold's Gym Grand Opening -1950 Oxford Connector, Port Coquitlam Organizer: Gold's Gym Heritage Inventory Project Open House -Ridge Meadows Seniors Activity Centre Organizer: City of Maple Ridge Pink Ribbon Tea -Greystone Manor Organizer: Greystone Manor Ridge Meadows Hospital Foundation, 2016 Gala -Meadow Gardens Golf Club Organizer: Ridge Meadows Hospital Foundation 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 8. MATTERS DEEMED EXPEDIENT 9. ADJOURNMENT -12:53 PM N. Read, Mayor Certified Correct