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Home My WebLink About2017-01-09 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES January 9, 2017 The Minutes of the City Council Workshop held on January 9, 2017 at 10:04 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor K. Duncan Councillor B. Masse Councillor G Robson Councillor T. Shymkiw Councillor C. Speirs ABSENT Councillor C. Bell Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required W. McCormick, Director of Recreation and Community Services D. Cramb, Senior Recreation Manager B. Patel, Recreation Coordinator D. Speers, Recreation Coordinator Health and Wellness T. Thompson, Manager of Financial Planning D. Pollock, Municipal Engineer W. Oleschak, Superintendent of Roads and Fleet J. Storey, Director of Engineering Operations Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Councillor Robson participated electronically. 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. Concern was expressed with the lack of housing for 18 to 24 year olds. The General Manager of Parks, Recreation and Cultural Services will provide an update. A briefing on a Request for Proposal for parking services was requested by Councillor. Council Workshop Minutes January 9, 2017 Page 2 of 5 2. MINUTES 2.1 Minutes of the November 28 and December 5, 2016 Council Workshop Meeting R/2017-001 It was moved and seconded That the minutes of the Council Workshop Meeting of November 28, 2016 and December 5, 2016 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 4 MAYOR'S AND COUNCILLORS' REPORTS Councillor Masse Councillor Masse attended the opening of Shipley's No Frills store, a meeting of the Maple Ridge Downtown Business Improvement Association , a Seniors' Christmas luncheon and meetings of the Social Policy Advisory Committee and the Alouette River Management Society. He also met with three citizens of the community who are providing assistance to people in need. Councillor Duncan Councillor Duncan attended a naloxone training event and a meeting of the Ridge Meadows Recycling Society. Councillor Speirs Councillor Speirs attended a naloxone training event and a meeting of the Community Heritage Committee. Councillor Robson Councillor Robson attended seven of the senior citizen 's facilities over Christmas and joined in with the RCMP choir. He met with representatives of the Downtown Property Owners Association ("DPOA"). Councillor Shymkiw Councillor Shymkiw expressed thanks for staff in Public Works for the work done on local roads and park trails during the recent snowfall event. Council Workshop Minutes January 9, 2017 Page 3 of 5 5. UNFINISHED AND NEW BUSINESS 5.1 Proposed Parks, Recreation and Cultural Facilities Consultation -Survey Update Presentation • Jennifer Wilson , Jennifer Wilson Consultants The General Manager of Parks, Recreation and Cultural Services introduced Jennifer Wilson. Ms. Wilson gave a PowerPoint presentation providing information on the following: • Key elements of the consultation • Purpose of the survey • Details pertaining to the on line survey • Online survey feedback • Process involved in preparation for the survey following through to the completion of the survey • Examples of how feedback will be gathered through the online survey • Timeline on the process 5.2 Children and Youth Programming Presentation • David Speers, Recreation Coordinator Health and Wellness; Jennifer Baillie, Children's Programmer; Brian Patel, Recreation Coordinator, Recreation and Community Services The General Manager of Parks, Recreation and Cultural Services introduced the topic. The Recreation Coordinator, Health and Wellness and the Children's Programmer gave a PowerPoint presentation providing information on the various children's recreation programs available. The Recreation Coordinator, Recreation and Community Services gave a PowerPoint presentation providing information and an update on recreation programs offered to youth by Maple Ridge Youth Services. He provided a video showcasing the Maple Ridge Greg Moore Youth Centre, its 15 Year Anniversary celebration and activities provided by the Centre. 5.3 Metro Vancouver Sewerage Extension Provisions Staff report dated January 9, 2017 recommending that the report be forwarded to the Greater Vancouver Regional District in response to the proposed Greater Vancouver Regional District, Regional Growth Strategy Amendments Bylaw No. 1236, 2016. The Municipal Engineer reviewed the report. Council Workshop Minutes January 9, 2017 Page 4 of 5 R/2017-002 It was moved and seconded That the staff report dated January 9, 2017 titled "Metro Vancouver Sewerage Extension Provisions" in response to the proposed Greater Vancouver Regional District, Regional Growth Strategy Amendments Bylaw No. 1236, 2016 be forwarded to the Greater Vancouver Regional District. CARRIED Councillor Robson -OPPOSED 5.4 Snow Clearing Update The General Manager of Public Works and Development introduced the topic. The Superintendent of Roads and Fleet provided an update on training done by the Operations Centre to prepare for potential snow events and outlined staff scheduling and work done by Operations to deal with the latest heavy snowfall event even on New Year's Eve. He provided information on priority and secondary routes and how routes are dealt with. He outlined challenges with coping with heavy snowfalls and ice resulting from snowfall. The Director of Engineering advised on numerous other issues being dealt with by Operations, some outside of the snow event and others resulting from the heavy snowfall. Note: Mayor Read left the meeting at 11:55 a.m. Councillor Masse assumed the Chair. 5.5 2017 Property Assessments and Taxation The Manager of Financial Planning gave a PowerPoint presentation providing information on the 2017 property assessments and the resulting property tax levels. He outlined the relationship between property assessments and property tax rates and spoke to concerns of the impact of higher property assessments on taxes. He advised that property owners have until January 31, 2017 to file assessment appeals. Note: Councillor Duncan left the meeting at 12:10 p.m. Council Workshop Mi nutes January 9, 2017 Page 5 of 5 6. CORRESPONDENCE 6.1 Upcoming Events January 26, 2017 4 :00 p.m . The Chamber Office Grand Open ing and Ribbon Cutting, 20214 Lougheed Highway Organizer: Maple Ridge-Pitt Meadows Chamber of Commerce 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 8. MATTERS DEEMED EXPEDIENT -Nil 9. NOTICE OF CLOSED COUNCIL MEETING R/2017-003 It was moved and seconded The meeting will be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: 1. Personal information about an identifiable individual who holds or is being considered for a position on a Committee of Council. 2. The acquisition of land or improvements of which the council considers that disclosure might reasonably be expected to harm the interests of the municipality. 3. The consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government. 4. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 10. ADJOURNMENT -12:14 p.m. N. Read, Mayor Certified Correct . Darcus, Corporate Officer