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HomeMy WebLinkAbout2017-09-05 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES September 5, 2017 The Minutes of the City Council Workshop held on September 5, 2017 at 6:00 p.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor B. Masse Councillor G Robson Councillor T. Shymkiw Councillor C. Speirs ABSENT Councillor K. Duncan Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Parks, Recreation & Culture P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required D. Boag, Director of Parks and Facilities C. Carter, Director of Planning B. Elliott, Manager of Community Planning L. Zosiak, Planner 2 Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA R/2017-377 It was moved and seconded That the agenda for the September 5, 2017 Council Workshop Meeting be adopted as circulated. CARRIED 2. MINUTES 2.1 Minutes of the July 18, 2017 Council Workshop Meeting and the August 1, 2017 Special Council Meeting R/2017-378 It was moved and seconded That the minutes of the Council Workshop Meeting of July 18, 2017 and the Special Council Workshop Meeting of August 1, 2017 be adopted as circulated. CARRIED Council Workshop Minutes September 5, 2017 Page 2 of 5 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4 MAYOR'S AND COUNCILLORS' REPORTS Councillor Bell Councillor Bell attended an event hosted by the Maple Ridge Library for the presentation of copies of a book written by Dr. Biju Mathew about Anand Kumar, the founder of the 'Super 30' advanced mathematics education program in India. She thanked City Communications staff and the Maple Ridge Library staff for the work done to host the event. Councillor Robson Councillor Robson reminded all of an upcoming Recovery Capital Conference. Councillor Shymkiw Councillor Shymkiw participated in the Cops for Cancer fundraiser. Councillor Speirs Councillor Speirs attended a Housing Forum. Councillor Masse Councillor Masse advised he worked on the correlation between increasingly prosperous regions and an increase in homelessness. He attended an anti- racism rally in Vancouver. Mayor Read Mayor Read met with Lisa Beare, MLA to deal with local renovictions. A meeting was hosted which allowed for information sharing on tenants' rights. She advised that she will be holding a press conference on the new transit services in Silver Valley. Councillor Masse expressed concern with upcoming changes to Federal tax rules whereby persons taking the West Coast Express will be unable to write off the use of the train service as a tax deduction. R/2017-379 It was moved and seconded That Mayor Read communicate with the local Member of Parliament on the issue of tax credits for the use of the West Coast express. CARRIED Council Workshop Minutes September 5, 2017 Page 3 of 5 5. UNFINISHED AND NEW BUS/NESS 5.1 Loan Authorization Bylaws and Alternative Approval Process Presentation by Laurie Darcus, Manager of Legislative Services The Manager of Legislative Services gave a PowerPoint presentation on loan authorization bylaws and the alternative approval process which provided the following information: • A review of projects approved by Council which require borrowing bylaws • Financial implications of borrowing bylaws • Bylaws for each project • Legislative requirements to complete borrowing • Sample of an alternative approval elector response forms • Future decisions required by Council and next steps to be taken 5.2 Parks, Recreation & Culture Infrastructure Projects Update by the General Manager, Parks, Recreation & Culture The General Manager of Parks, Recreation & Culture and the Director of Parks and Facilities gave an update on the status of Parks, Recreation & Culture infrastructure projects which included the following: 1. Albion Community Centre 2. Fourth Ice Pad 3. Consultation for an Indoor Pool. 4. Establish an Indoor Running Track 5. Youth Wellness Centre 6. Karina LeBlanc Field: 7. Golden Ears Synthetic Field: 8. Telosky Stadium/Thomas Haney 9. Maple Ridge Leisure Centre Renovations 10. Thomas Haney Centre Outdoor Pool a. Tennis and Lawn Bowling Club Comments b. Haney Neptune's, Haney Seahorses, Special Olympics Swim Club Comments c. Public Open House -scheduled for September 12, 2017. Details on the status of each project were provided. A written summary was distributed to Council. Council Workshop Minutes September 5, 2017 Page 4 of 5 5.3 Review of Estate Suburban Residential and Suburban Residential Land Use Designations Staff report dated September 5, 2017 recommending that no changes be made to the current policies in the Official Community Plan for Estate Suburban Residential and Suburban Residential land use designations. The Director of Planning introduced the topic and reviewed the staff report. L. Zosiak, Planner 2 gave a PowerPoint presentation providing the following information: • Recap of previous Council resolutions • Concerns of Council pertaining to subdivisions outside the Urban Area Boundary • Changes since resolution passed • Estate Suburban recommendation • Suburban Residential recommendation • Staff recommendation • Density Bonus OCP Policy • Tree Protection and Management Bylaw R/2017-380 It was moved and seconded That no changes be made to the current policies in the Official Community Plan for Estate Suburban Residential and Suburban Residential land use designations, as discussed in the Council report dated September 5, 2017. CARRIED Councillor Speirs -OPPOSED 6. CORRESPONDENCE 6.1 Fraser Valley Regional Library (FVRL) -Termination of Member Service Agreements (MSA) Letter dated August 16, 2017 from Councillor Chuck Stam, Fraser Valley Regional Library Board Chair advising Mayor and Council and Chief Administrative Officers of FVRL Member Local Governments that the FVRL will not be renewing individual Member Service Agreements. Council Workshop Minutes September 5, 2017 Page 5 of 5 R/2017-381 It was moved and seconded That representatives of the Fraser Valley Regional Library be invited to attend a meeting of Council. CARRIED 6.2 Discussion Paper: Special Events Permits -Liquor Control and Licensing Branch Discussion paper dated August 2017 from the Liquor Control and Licensing Branch seeking input on changes to the special events permits policy. The Manager of Legislative Services reviewed the discussion paper. 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Council congratulated Paul Gill in his new position as Chief Administrative Officer. 8. MATTERS DEEMED EXPEDIENT-Nil 9. ADJOURNMENT -7:20 p.m. N. Read, Mayor Certified Correct