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Home My WebLink About2017-10-03 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES October 3, 2017 The Minutes of the City Council Workshop held on October 3, 2017 at 6:15 p.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Appointed Staff P. Gill, Chief Administrative Officer Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G Robson Councillor T. Shymkiw Councillor C. Speirs K. Swift, General Manager of Parks, Recreation & Culture F. Quinn, General Manager Public Works and Development Services L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required P. Cullen, Emergency Program Coordinator D. Pollock, Municipal Engineer C. Carter, Director of Planning B. Elliott, Manager of Community Planning F. Armstrong, Manager of Corporate Communications Note: These Minutes are posted on the City Website at www.mapleridge.ca Note: Councillor Duncan joined the meeting using GoToMeeting. Note: Councillor Robson was not in attendance at the start of the meeting 1. ADOPTION OF THE AGENDA R/2017-437 It was moved and seconded That the agenda for the October 3, 2017 Council Workshop Meeting be adopted as circulated. CARRIED Council Workshop Minutes October 3, 2017 Page 2 of 7 2. MINUTES R/2017-438 It was moved and seconded That the minutes of the Special Council Meeting of September 5, 2017, the Council Workshop Meeting of September 5, 2017, the Special Council Meeting Minutes of September 6, 2017 and the Council Workshop Meeting of September 19, 2017 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil Note: Councillor Robson joined the meeting at 6:18 p.m. 4 MAYOR'S AND COUNCILLORS' REPORTS Councillor Masse Councillor Masse expressed support and shared grief for the young man from Maple Ridge lost in the Las Vegas shooting. Councillor Speirs Councillor Speirs attended the Union of British Columbia Municipalities Conference. Councillor Robson As Acting Mayor, Councillor Robson attended numerous events. Councillor Duncan Councillor Duncan attended the Union of British Columbia Municipalities Conference. Mayor Read Mayor Read advised that the City of Maple Ridge has put out message of support for the victims of the Las Vegas shooting. She attended a meeting with the Minister of Education to discuss a post-secondary education facility and met with the Assistant Deputy Minister of the Ministry of Mental Health and Addiction to discuss the Youth Wellness Facility. Council Workshop Minutes October 3, 2017 Page 3 of 7 5. UNFINISHED AND NEW BUS/NESS Note: Councillor Duncan excused herself from discussion of Item 5.1 at 6:28 pm. 5.1 Outdoor Pool at Thomas Haney Construction Options Staff report dated October 3, 2017 providing information on an approach to the delivery of an outdoor pool project and providing options to either proceed with development of an outdoor using a condensed process, a typical schedule process or not to proceed at this time. The General Manager of Parks, Recreation & Cultural Services reviewed the staff report. She introduced Allan Nicolson and Rob Brown, representatives of Titanium Projects, who prepared a preliminary implementation plan and corresponding feasibility analysis for the design and construction of the Maple Ridge Outdoor Pool. The representatives of Titanium Projects gave a PowerPoint presentation providing information on the following: • Project schedule -typical vs condensed • Proposed workplan for condensed option • Risks and risk mitigation • Potential risk effects • Budget Information provided by Titanium was discussed. R/2017-439 It was moved and seconded That staff be directed to proceed with schematic design, earthworks and schematic budget for an outdoor pool at the Thomas Haney site per the condensed process outlined in the September 28, 2017 report prepared by Titanium Projects Ltd. DEFEATED Mayor Read, Councillor Bell, Councillor Masse, Councillor Speirs -OPPOSED Council Workshop Minutes October 3, 2017 Page 4 of 7 R/2017-440 It was moved and seconded That staff be directed to proceed with development of an outdoor pool at the Thomas Haney site following the typical schedule process outlined in the September 28, 2017 report prepared by Titanium Projects Ltd. Councillor Robson, Councillor Speirs -OPPOSED Note: Councillor Duncan returned to the meeting at 7:22 p.m. 5.2 Emergency Operations Centre/Emergency Support Services The Manager of Legislative Services introduced the topic. CARRIED The Emergency Program Coordinator gave a PowerPoint presentation providing the following information: • Overview of the emergency program • The role of Council in the emergency program in the following areas: o Mitigation and Preparedness o BC Emergency Management System o Emergency Operations Centre o Response -communications -policies such as declaring a State of Local Emergency o Recovery -communications -ability to provide leadership to lead community to a 'new normal' and provide support for public information initiatives 5.3 Plebiscite Details for Provision of Road-Side Waste Pick-up (garbage and organics) Staff report dated October 3, 2017 recommending options on conducting a plebiscite to determine elector opinion on the provision of a road-side waste pick-up (garbage and organics) as a municipal service. The Manager of Legislative Services gave a PowerPoint presentation providing the following information: • Definition of a plebiscite and decisions for Council to make • Two Step Process of plebiscite • Step 2 -should Council decide to move forward with road-side pickup • Plebiscite timing • Choices on how the plebiscite will be brought forward to the electorate Council Workshop Minutes October 3, 2017 Page 5 of 7 R/2017-441 It was moved and seconded That staff be directed to conduct a plebiscite for the provision of road-side waste pick-up (garbage and organics) as a municipal service under the following conditions: a. The plebiscite is open to the complete list of electors for Maple Ridge; and b. The plebiscite will take place at the same time as the next local government election; and futher c. That the RFP be issued to coincide with the timelines required for information to be relevant for plebiscite. CARRIED Councillor Duncan, Councillor Robson -OPPOSED Note: Item 5.4 was deferred at the September 19, 2017 Council Workshop Meeting 5.4 2017 Traffic Calming Update Staff report dated September 19, 2017 recommending that Policy 9.07 - Traffic Calming Policy be adopted. The Municipal Engineer reviewed the staff report and gave a PowerPoint presentation on the City's Traffic Calming Policy. 5.4.1 R/2017-442 It was moved and seconded That Policy 9.07 -Neighbourhood Traffic Management be revised and renamed as Policy 9.07 -Traffic Calming Policy; and further That Policy 9.07-Traffic Calming Policy be adopted. CARRIED Council Workshop Minutes October 3, 2017 Page 6 of 7 5.4.2 R/2017-443 It was moved and seconded That the off-street concept be evaluated and public consultation be approved if viable. CARRIED Note: Councillor Robson left the meeting at 9:00 p.m. 5.5 Rental Housing Program: Detached Garden Suite Update and Next Steps Staff report dated October 3, 2017 recommending that the proposed Community Engagement Program for detached garden suites be endorsed. The Manager of Community Planning gave a PowerPoint presentation providing the following information: • Background on the Detached Garden Suites Program • Analysis of the current program • Next steps Note: Councillor Bell left the meeting at 9:05 p.m. Note: Mayor Read left the meeting at 9:20 p.m. Councillor Speirs chaired on her behalf. She returned to the meeting at 9:22 p.m. and resumed as Chair. Note: Councillor Shymkiw left the meeting at 9:22 p.m. and returned at 9:25 p.m. R/2017-444 It was moved and seconded That the "Proposed Community Engagement Program" section of the report titled "Rental Housing Program: Detached Garden Suite Update and Next Steps", dated October 3, 2017 be endorsed. 6. CORRESPONDENCE 6.1 Upcoming Events October 4, 2017 11:30 a.m. CARRIED Life After School Transition Annual BBQ -Greg Moore Youth Centre Organizer: Life After School Transition Committee Council Workshop Minutes October 3, 2017 Page 7 of 7 October 5, 2017 8:30 a.m. October 10, 2017 9:30 a.m. October 13, 2017 6:00 pm October 14, 2017 5:30 p.m. October 21, 2017 9:00 a.m. October 22, 2017 12:00 p.m. Lower Mainland 2H (Housing+ Homelessness) Forum 2017 - The Element, Vancouver Metrotown, 5988 Willingdon Avenue, Burnaby Organizer: Metro Vancouver and Fraser Valley Council of Community Homelessness Tables Fraser Valley Regional Tech Forum -Best Western, 32281 Lougheed Highway, Mission Organizer: Sumas Regional Consortium for High Tech Golden Harvest Celebration, The ACT Organizer: Maple Ridge Agricultural Advisory Committee Enchanted, 2017 Ridge Meadows Hospital Foundation Gala - Meadow Gardens Golf Club Organizer: Ridge Meadows Hospital Foundation Council of Councils -The View on Lonsdale, 2121 Lonsdale Avenue, North Vancouver Organizer: Metro Vancouver Maple Ridge SPCA's Lock In for Love -BC SPCA, Maple Ridge, BC Organizer: BC SPCA 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 8. MATTERS DEEMED EXPEDIENT-Nil 9. ADJOURNMENT -9:35 p.m. N. Read, Mayor Certified Correct