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Home My WebLink About2017-10-17 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES October 17, 2017 The Minutes of the City Council Workshop held on October 17, 2017 at 6:00 p.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff Paul Gill, Chief Administrative Officer K. Swift, General Manager of Parks, Recreation & Culture F. Quinn, General Manager Public Works and Development Services K. Nolan, Interim Director of Finance L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required D. Olivieri, Research Technician, Sustainability and Corporate Planning L. Siracusa, Manager of Economic Development B, Elliott, Manager of Community Planning A. Grochowich, Planner 1 Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA R/2017-480 It was moved and seconded That the agenda for the October 17, 2017 Council Workshop Meeting be adopted as circulated . CARRIED Council Workshop Minutes October 17, 2017 Page 2 of 5 2. MINUTES 2.1 Minutes of the October 3, 2017 Council Workshop Meeting R/2017-481 It was moved and seconded That the minutes of the Council Workshop Meeting of October 3, 2017 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4 MAYOR'S AND COUNCILLORS' REPORTS Councillor Duncan Councillor Duncan provided information on an upcoming forum on fentanyl. Councillor Speirs Councillor Speirs attended a meeting of the Metro Vancouver Regional District Utilities Committee, the opening of MLA Lisa Beare's office, the 'Home is Where the Heart Is' event and a Community Inclusion BBQ. 5. UNFINISHED AND NEW BUS/NESS 5.1 Fraser Valley Regional Library Update • Scott Hargrove, Chief Executive Officer, Fraser Valley Regional Library • Nancy Gomerich, Director of Finance Mr. Hargrove introduced the topic, outlined the agenda and provided a history on member service agreements between the Fraser Valley Regional Library and its member municipalities. Ms. Gomerich gave a PowerPoint presentation providing the following information: • Legislative Context o Services provided through the Library Act o Membership of the Fraser Valley Regional Library Board • Member Services Agreements and the Financial Management Policy o Why there is not a need for member service agreements Council Workshop Minutes October 17, 2017 Page 3 of 5 o Why there is a need for a Financial Management Policy o Outlined provisions in the Member Services Agreements compared to the Financial Management Policy Mr. Hargrove provided information on correspondence pertaining to Sunday opening hours for libraries. He advised on the five strategic themes of the Fraser Valley Regional Library. 5.2 Federal Grant Funding Review Presentation by D. Olivieri, Research Technician, Sustainability and Corporate Planning The Chief Administrative Officer introduced the topic. D. Olivieri, Research Technician, Sustainability and Corporate Planning gave a presentation on the Federal Government's grant funding for Local Governments with regard to infrastructure improvements. He advised that many of the programs and funding are not yet available for application and provided an overview of how funding breaks down and what is and will potentially be available. He highlighted the following: • Background on 2017 Federal Grant Funding and possible allocations for funding • Information on the Communities Built for Change Program • Allocation for bi-lateral agreements • Transit funding through infrastructure funding • Breakdown of bilateral agreements into categories Note: Item 6.1 was dealt with prior to Item 5.3 5.3 Home Occupation Engagement Summary Report and Maple Ridge Zone Amending Bylaw No. 7394-2017 Staff report dated October 17, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7394-2017 to amend the home occupation regulations of Maple Ridge Zoning Bylaw No. 3510-1985 be forwarded to the next Council meeting for consideration of first reading. The Manager of Economic Development introduced the topic. Council Workshop Minutes October 17, 2017 Page 4 of 5 A. Grochowich, Planner gave a PowerPoint presentation providing the following information: • Background on the Home Occupation regulations process • Proposed Updates • Regulatory Framework • Community Consultation Events • Feedback • Next Steps R/2017-482 It was moved and seconded That Maple Ridge Zone Amending Bylaw No. 7394-2017 to amend the home occupation regulations of Zoning Bylaw No. 3510-1985 be forwarded to the next Council meeting for consideration of first reading. CARRIED 5.4 District of Mission Official Community Plan Referral Process Staff report dated October 17, 2017 recommending that a letter outlining support for the District of Mission Official Community Plan Bylaw 5670-2017 be prepared. R/2017-483 It was moved and seconded That a letter to the District of Mission be prepared, outlining support for District of Mission Official Community Plan Bylaw 5670-2017, and any comments identified by Council based on the report "District of Mission Official Community Plan Referral Process", dated October 17, 2017. CARRIED Note: The meeting was recessed at 6:59 p.m. R/2017-484 It was moved and seconded That the October 17, 2017 Council Workshop Meeting be reconvened. CARRIED Council Workshop Minutes October 17, 2017 Page 5 of 5 Note: The meeting was reconvened at 7:40 p.m. 5.5 Maple Ridge Council Procedure Bylaw No. 64 72-2007-Part 18 -Delegations The Chief Administrative Officer introduced the topic and reviewed Section 18 in the Council Procedures Bylaw pertaining to delegations. Discussion was held on that section of the bylaw. No changes to be made. 6. CORRESPONDENCE Note: Item 6.1 was dealt with prior to Item 5.3 6.1 Fraser Valley Regional Library ("FVRL") -2018 Budget Option: Sunday Library Openings, Summer Months Letter dated October 5, 2017 from Scott Hargrove, Chief Executive Officer, Fraser Valley Regional Library, requesting the selection of an option regarding library openings. R/2017-485 It was moved and seconded That the Maple Ridge Library remain open on all of the Sundays for which it is currently closed in the year, starting in 2018, onward, with no increase in member assessment as currently proposed for fiscal 2018. CARRIED 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Mayor Read reviewed upcoming events. 8. MATTERS DEEMED EXPEDIENT-Nil 9. ADJOURNMENT -8:10 p.m. N. Read, Mayor Certified Correct