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HomeMy WebLinkAbout2017-11-07 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES November 7, 2017 The Minutes of the City Council Workshop held on November 7, 2017 at 6:01 p.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff P. Gill, Chief Administrative Officer K. Swift, General Manager of Parks, Recreation & Culture F. Quinn, General Manager Public Works and Development Services C. Nolan, Interim Director of Finance L. Darcus, Manager of Legislative Services Other Staff as Required J. Hyland, Officer in Charge, Ridge Meadows RCMP Detachment A. Paradis, Operations Officer M. Jones, Senior Manager Police Services H. Exner, Fire Chief M. Van Dop, Deputy Fire Chief C. Carter, Director of Planning R. Stott, Environmental Planner 2 B. Elliott, Manager of Community Planning L. Zosiak, Planner 2 Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Councillor Duncan was not in attendance at the start of the meeting. 1. ADOPTION OF THE AGENDA R/2017-518 It was moved and seconded That the agenda of the November 7, 2017 Council Workshop Meeting be adopted with the addition of the items on the addendum dated November 7, 2017. CARRIED Council Workshop Minutes November 7, 2017 Page 2 of 7 2. MINUTES 2.1 Minutes of the October 17, 2017 Council Workshop Meeting R/2017-519 It was moved and seconded That the minutes of the Council Workshop Meeting of October 17, 2017 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4 · MAYOR'S AND COUNCILLORS' REPORTS Councillor Speirs Councillor Speirs attended the Intersections Council Advisory Committees networking event, the Diwali celebration and Celebrate the Night event. He also attended a Fashion Without Limits: Diversity in Motion event hosted by the Cerebral Palsy Association of British Columbia. Councillor Bell Councillor Bell attended the Celebrate the Night event, an event the Fraser Valley Regional Library hosted in partnership with Civiclnfo BC and a Haney Horsemen plaque unveiling at Alco Park in honour of Bill Archibald. She also attended the Diwali celebration. Councillor Masse Councillor Masse attended the Intersections Council Advisory Committees networking event and a meeting of the Metro Vancouver Climate Action Committee. Councillor Masse advised on presentations and discussions held at the meeting of the Climate Action Committee. 5. UNFINISHED AND NEW BUS/NESS 5.1 RCMP/Police Services Staff report dated November 7, 2017 providing the RCMP/Police Services 2018-2022 Business Plan. Council Workshop Minutes November 7, 2017 Page 3 of 7 The Officer in Charge presented a PowerPoint which included: • Our Story • Environmental Impacts • Pillars of Performance -Workplan: Community Safety; Effective and Efficient Policing; Communications and Public Relations • Found Milestones • Incremental Requests • Budget Council discussed Police Services in Maple Ridge and the Business Plan presented. Note: Councillor Duncan joined the meeting at 7:03 p.m. 5.2 Fire Department Staff report dated November 7, 2017 providing the Fire Department's 2018- 2022 Business Plan. The Fire Chief presented a PowerPoint which included: • Organizational Structure • Comparisons to other cities • What Did We Do in 2017 -Incidents o Comparisons between types of incidents o What is a D/E call o Performance Measures ■ Apartment Fire/Life Safety Inspections ■ Arrival on Scene in 7 Minutes in Hall 1 and 3 o Began 4 Hall Design Work o Targeted Recruiting Program • Found Milestones • What will we do in 2018 • Budget Council discussed Fire Services in Maple Ridge and the Business Plan presented. 5.3 Environmental Management Strategy Implementation Report -Short Term High Priority Implementation Recommendation for 2017 /2020 Staff report dated November 7, 2017 recommending that the second phase of action items for 2017-2020 recommended by the Environmental Advisory Committee be endorsed. Council Workshop Minutes November 7, 2017 Page 4 of 7 The Director of Planning introduced the topic. R. Stott, Environmental Planner presented a PowerPoint which included the following information: • Phase II: EMS Priority Implementation Items • EAC Overview o Membership • Mandate o Bylaw Duties • Recommended Strategies & Next Steps o Progress and Update o EAC Review and Prioritization Process o Phase I: EMS Implementation Items 2015-17 o Phase II: EMS Implementation Items 2017-2020 ■ Communications and Awareness ■ Bylaw Update: Update and improve Watercourse Protection Bylaw ■ Ecological Network Management Strategy ■ Natural Asset Inventory R/2017-520 It was moved and seconded That the Phase Two (2017-2020} Implementation items recommended by the Environmental Advisory Committee, identified in the report entitled "Environmental Management Strategy Implementation Report -Short Term High Priority Implementation Recommendations for 2017-2020" dated November 7, 2017 be endorsed. CARRIED 5.4 Hammond Heritage Character Area -Community Consultation Process Staff report dated November 7, 2017 recommending that the Community Consultation Process for the Hammond Heritage Character Area be endorsed. L. Zosiak, Planner presented a PowerPoint presentation which included the following information: • Hammond Area Plan • Heritage Character Plan • Discussion Paper • Proposed Consultation Process o Open House o Property Owner Workshops Council Workshop Minutes November 7, 2017 Page 5 of 7 o Consultation Options Report o Open House o Recommendations to Council • Formal Referrals o Katzie First Nation o School District 42 o City of Pitt Meadows R/2O17-521 It was moved and seconded 1) Whereas Council has considered the requirements of Section 4 75 of the Local Government Act that it provide, in respect of an amendment to an Official Community Plan, one or more opportunities it considers appropriate for consultation with persons, organizations and authorities it considers will be affected and has specifically considered the matters referred to in Section 4 75(2) of the Act; 2) And whereas Council considers that the opportunities to consult, proposed to be provided by the City in respect of an amendment to an Official Community Plan, constitute appropriate consultation for the purposes of Section 4 75 of the Act; 3) And whereas, in respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: a. The board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; b. The Board of any Regional District that is adjacent to the area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. School District Boards, greater boards and improvement district boards, and f. The Provincial and federal governments and their agencies. Council Workshop Minutes November 7, 2017 Page 6 of 7 4) And that the only additional consultation to be required in respect of this matter beyond the consultation program outlined in this report titled, "Hammond Heritage Character Area -Community Consultation Process", dated November 7, 2017, and the early posting of the proposed Maple Ridge Official Community Plan Amending Bylaw on the City's website, together with an invitation to the public to comment, is referral to the Katzie First Nation; 5) And that the "Community Consultation Process" identified in the report titled "Hammond Heritage Character Area -Community Consultation Process", dated November 7, 2017 be endorsed. CARRIED 5.5 2018 Age-Friendly Communities Grant program Staff report dated November 7, 2017 recommending that the 2018 Age- Friendly Communities Grant Program application for the purpose of creating a transportation accessibility plan for the City of Maple Ridge be endorsed. R/2017-522 It was moved and seconded That the 2018 Age-friendly Communities Grant Program application be endorsed for the purpose of creating a transportation accessibility plan for the City of Maple Ridge. 6. CORRESPONDENCE 6.1 Upcoming Events November 9, 2017 12:00 p.m. November 11, 2017 10:00 a.m. November 11, 2017 10:45 a.m. November 15, 2017 7:45 a.m. CARRIED Operation Red Nose Provincial Launch, Maple Ridge Towing Office, 23282 McKay Avenue, Maple Ridge Organizer: Operation Red Nose Ridge-Meadows Sto:lo Xa:yxeleq Swayel (Remembrance Day) Ceremony - Coqualeetza Longhouse, 7355 Vedder Road, Chilliwack Organizer: Sto:lo Nation Cultural Committee Annual Remembrance Day Services -Memorial Peace Park, Maple Ridge Organizer: The Royal Canadian Legion Maple Ridge Branch 88 Under the Radar: The Value Added Secrets of our Regional Airports -BCIT, 555 Seymour Street, Vancouver Organizer: Fellow of the chartered Institute of Logistics and Transport Council Workshop Minutes November 7, 2017 Page 7 of 7 November 25, 2017 11:00 a.m. November 30, 2017 5:00 p.m. Metis Nation BC's Sashing our Warriors Campaign Launch - Fort Langley National Historic Site, 23433 Mavis Avenue, Langley Organizer: Metis Nation BC 24th Annual Labour Appreciation Night -Hilton Vancouver Metrotown, 6083 McKay Avenue, Burnaby Organizer: Canadian Labour Congress and United Way of the Lower Mainland 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 8. MATTERS DEEMED EXPEDIENT -Nil 9. NOTICE OF CLOSED COUNCIL MEETING R/2017-523 It was moved and seconded That the meeting be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(g) Litigation or potential litigation affecting the municipality. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. 10. ADJOURNMENT -8:51 p.m. N. Read, Mayor Certified Correct L. Karcus.corporate Officer