HomeMy WebLinkAbout2019-01-29 Adopted Council Workshop Minutes.pdfCity of Maple Ridge
COUNCIL WORKSHOP MINUTES
January 29, 2019
The Minutes of the City Council Workshop held on January 29, 2019 at 1:31 p.m. in the
Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor K. Duncan**
Councillor C. Meadus
Councillor G. Robson
Councillor R. Svendsen
Councillor A. Yousef
** Councillor Duncan
entered the meeting at 2:23
p.m.
Appointed Staff
F. Quinn, Acting Chief Administrative Officer/ General
Manager Public Works and Development Services
D. Boag, Acting General Manager of Parks, Recreation and
Culture/ Director of Parks and Facilities
L. Benson, Director of Corporate Administration
T. Thompson, Chief Financial Officer
Other Staff as Required
C. Carter, Director of Planning
D. Pollock, Municipal Engineer
B. Elliott, Manager of Community Planning
L. Siracusa, Director of Economic Development and Civic
Properties
A. Bowden, Planner 1, Community Planning/ Community
Heritage Commission Staff Liaison
D. Olivieri, Corporate Support Coordinator
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
1. APPROVAL OF THE AGENDA
R/2019-018
It was moved and seconded
That the agenda of the January 29, 2019 Council Workshop Meeting be amended
by adding discussion relative to the Council Strategic Plan in conjunction with Item
4.3; and
That the agenda as amended be approved.
CARRIED
Council Workshop Minutes
January 29, 2019
Page 2 of 5
2. ADOPTION OF MINUTES
2.1 Minutes of the January 14, 2019 Council Workshop Meeting
R/2019-019
It was moved and seconded
That the minutes of the January 14, 2019 Council Workshop Meeting be
approved.
CARRIED
3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil
4. UNFINISHED AND NEW BUSINESS
4.1 Maple Ridge Community Heritage Register Update: Additional Statements of
Significance
Staff report dated January 29, 2019 recommending that the attached report titled
"Maple Ridge Community Heritage Register Update: Additional Statements of
Significance" be forwarded to the February 12, 2019 Council Meeting for
consideration.
C. Carter, Director of Planning, introduced the item advising that the purpose of
today's presentation is for Council discussion, and that next steps will include a
policy report to Regular Council.
Councillor Robson entered the meeting at 1:34 p.m. during the staff presentation.
A. Bowden, Planner 1, Community Heritage Commission staff liaison, provided a
Power Point presentation including the following information:
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• the three levels of the framework for heritage recognition
1. Heritage Inventory -a city listing of identified sites with historical
value to the community, and is also the lowest level of heritage
recognition;
2. Heritage Register -a formal listing with the Province of BC and
inclusion on the National Historic Sites Register; and,
3. Heritage Designation -a bylaw that protects the heritage site from
demolition and alteration not keeping with the heritage character.
• the Statements of Significance and the three-part statement to complete
the Heritage Character Assessment process
• the consultation process to date and the Community Heritage Commission
recommendation that the 11 Statements of Significance be forwarded to
Council for inclusion on the Maple Ridge Heritage Register
Council Workshop Minutes
January 29, 2019
Page 3 of 5
• an overview of the following 10 properties identified by the Community
Heritage Commission to be added to the Heritage Register:
1. Miller Residence and Property
2. Bank of Montreal
3. Port Haney Post Office
4. Turnock / Morse Residence
5. Beeton/Daykin Residence
6. Whitehead Residence
7. Jackson Farm
8. Mussallem Residence
9. Spencer Farm Milk House
10. Westacre Farms
• the next steps of notification to property owners and Minister responsible
for the Heritage Branch.
R/2019-020
It was moved and seconded
That the Maple Ridge Community Heritage Register Update: Additional Statements
of Significance be forwarded to Council for consideration February 12, 2019
Regular Council meeting.
CARRIED
4.2 Grant Monitoring Presentation
• Dan Olivieri, Corporate Support Coordinator
D. Olivieri, Corporate Support Coordinator, provided a Power Point presentation
including the following information:
• overview of the process and tracking mechanism;
• information sources
• grant tracking form used by staff
• the grant inquiry tools; Equality and Growth; FCM funding; Provincial and
Local; and, Communities Built for Change
• a sample of the Green Municipal Fund grant process
Councillor Dueck left the meeting at 1:52 p.m. and returned at 1:54 p.m.
Corporate Officer provided a brief synopsis of the project for grant monitoring. She
advised that local governments are not always eligible to apply for some Provincial and
Federal grants and that staff partner with various community groups and non-profit
organizations to take advantage of these funding opportunities.
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Council Workshop Minutes
January 29, 2019
Page 4 of 5
4.3 Council Matrix -January 29, 2019
Staff report dated January 29, 2019 recommending that the Council Matrix dated
January 29, 2019 be forwarded to the January 29, 2019 Council Meeting for
adoption.
L. Benson, Corporate Officer, introduced item advising that it is a living document
to be viewed with flexibility. She advised that any additions could impact the rest
of the items, and that some items may come forward to Council multiple times
before completion. She further advised that staff items such as development
applications, late comer agreements, financial reports and statutory bylaws would
not be included in the matrix as its purpose is for items identified in the Council
Strategic Plan.
Council provided the following direction on the Council Matrix and Council
Strategic Plan:
• to have more detail provided, such as a column for status
• to see a reconciliation with the Council Strategic Plan so that there is a
visible link between the matrix item and the council strategic plan priority
• to include public consultation where required
• an additional public version showing which council meetings items will be
considered
• inclusion of staffing and budgetary impact
Councillor Duncan entered the meeting.
R/2019-021
It was moved and seconded
That the Council Matrix and Council Strategic Plan be referred back to staff to
include the direction provided by Council during the January 29, 2019 Council
Workshop meeting; and
That the items be removed from the January 29, 2019 Regular Council meeting
agenda.
CARRIED
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Council Workshop Minutes
January 29, 2019
Page 5 of 5
5. CORRESPONDENCE
5.1 Upcoming Events
January 30, 2019
11:00 am
January 31, 2019
11:30 am -2:00 pm
February 9, 2019
6:00 -8:00 pm
February 9, 2019
6:30 -9:30 pm
Conversation Cafe, #106 -22838 Lougheed Hwy
Alouette Addictions Services
UDI Fraser Valley Mayors' Panel & Municipal Expo, Langley
Events Centre
Afro Gala, St. Luke's Roman Catholic Church
For the Love of Youth, SKY Hangar, Pitt Meadows
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil
7. MATTERS DEEMED EXPEDIENT-Nil
8. ADJOURNMENT 2:37 p.m.
Certified Correct
L. Benson, Corporate Officer
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