The URL can be used to link to this page

Home My WebLink About2019-04-02 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES April 2, 2019 The minutes of the meeting held on April 2, 2019 at 2:13 p.m. in Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, BC for the purpose of transacting regular City business. PRESENT Appointed Staff K. Swift, Acting Chief Administrative Officer Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor A. Yousef F. Quinn, General Manager Public Works and Development ABSENT Services D. Boag, Acting General Manager Parks, Recreation & Culture T. Thompson, Chief Financial Officer L. Benson, Director of Corporate Administration Other Staff as Required C. Carter, Director of Planning Councillor R. Svendsen F. Armstrong, Manager of Community Engagement and Relations C. Goddard, Manager of Development and Environmental Services R. Stott, Environmental Planner 2, Development and Environmental Services V. Richmond, Manager of Parks Planning and Development Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase 1. APPROVAL OF THE AGENDA R/2019-175 It was moved and seconded That the April 2, 2019 Council Workshop agenda be amended by adding the following items: 7 .1 Erosion of Local Government Autonomy by Government of BC; 7 .2 Tantalus Labs Opinion; and, That the agenda be approved as amended. CARRIED Council Workshop Minutes April 2, 2019 Page 2 of 5 2. ADOPTION OF MINUTES 2.1 Minutes of the March 19, 2019 Council Workshop Meeting R/2019-176 It was moved and seconded That the minutes of the March 19, 2019 Council Workshop Meeting be adopted. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS 4.1 2019 Community Engagement Program • Fred Armstrong, Manager of Community Engagement & Relations K. Swift, Acting Chief Administrative Officer, advised that communications and marketing staff have been working collaboratively to prepare a community engagement program and a strategic engagement plan for council review and feedback. F. Armstrong, Manager of Community Engagement and Relations, introduced the staff who work collaboratively on the community engagement program, and gave a presentation that connected the program to Council's Strategic Plan. Staff answered questions from Council, and Council provided feedback on the program. 4.2 Council Engagement Program Recommendations Staff report dated April 2, 2019 recommending that staff implement a 2019-2022 Council Engagement Program based on Attachment A of the April 2, 2019 report titled "Council Engagement Program Recommendations" and on Council's feedback on these recommendations. R/2019-177 It was moved and seconded That staff implement a 2019-2022 Council Engagement Program based on the recommendations outlined in Attachment A of the April 2, 2019 report titled "Council Engagement Program Recommendations", and Council's feedback on these recommendations at the April 2, 2019 Council Workshop Meeting. CARRIED Council Workshop Minutes April 2, 2019 Page 3 of 5 4.3 Update on Maple Ridge Tree Protection and Management Bylaw Staff report dated April 2, 2019 providing information on the Maple Ridge Tree Protection and Management Bylaw. C. Carter, Director of Planning, reported that the presentation and draft bylaw presented was in response to Council's request in December for further information and amendments to the Tree Bylaw. C. Goddard, Manager of Development and Environmental Services, gave a presentation on the bylaw, including timelines, process and consultation relating to the bylaw update. Staff answered questions from Council. Councillor Robson left the meeting at 3:11 pm and returned at 3:12 pm during the presentation. R/2019-178 It was moved and seconded That staff prepare a draft questionnaire for Council's review, followed by an email and mail-out survey to permit applicants; That survey responses be provided to Council to determine whether changes to the Tree Bylaw are warranted; and, That staff keep the costs relative to this process as low as possible. CARRIED Councillor K. Duncan -OPPOSED 4.4 Maple Ridge -Pitt Meadows Home Show Society Request for Additional Electrical Kiosks at the Albion Fairgrounds Staff report dated April 2, 2019 recommending that the attachment to the April 2, 2019 Council Workshop report titled "Maple Ridge -Pitt Meadows Home Show Society Request for Additional Electrical Kiosks at the Albion Fairgrounds" be forwarded to the next Council meeting. D. Boag, Acting General Manager of Parks, Recreation and Culture, provided background and noted the time sensitivity of the request. V. Richmond, Manager of Parks Planning and Development, gave a presentation illustrating the request. Staff answered questions from Council. Councillor A. Yousef left the meeting at 3:51 p.m. and returned at 3:55 p.m. Council Workshop Minutes April 2, 2019 Page 4 of 5 R/2019-179 It was moved and seconded That a contribution of up to $16,000 be authorized towards the installation cost for two electrical kiosks at the Albion Fairgrounds; and That the Financial Plan Bylaw be amended to include up to $16,000 from Accumulated Surplus for this work. 5. CORRESPONDENCE 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 7.1 Erosion of Local Government Autonomy by Government of BC Report by Mayor Morden dated April 2, 2019 CARRIED Mayor Morden introduced the item. Council discussed the process with the Provincial Government to date, concerns relative to the decision to build another low barrier facility on Burnett Street, and the precedent that this decision sets for the City and other municipalities. R/2019-180 It was moved and seconded Whereas Council does not accept the unilateral decision of the Province of BC, to override provisions of the Local Government Act and Community Charter, Therefore, be it resolved: That the Mayor be authorized to send a request to every member municipality of UBCM and to the board of directors of UBCM, urging them to write to the Province in support of the City of Maple Ridge Council's assertion that the Honourable Minister Selina Robinson's decision undermines the intent of the Local Government Act and Community Charter, both of which have served the citizens of the Province since inception and upon which all local governments depend. CARRIED Councillor K. Duncan -OPPOSED 7.2 Tantalus Labs Opinion F. Quinn, General Manager of Public Works and Development Services provided a verbal briefing. Council discussed the issue and asked questions of staff. Councillor G. Robson left at the meeting at 4:21 p.m. and returned at 4:23 p.m. Council Workshop Minutes April 2, 2019 Page 5 of 5 R/2019-181 It was moved and seconded That no further approvals be provided for the Tantalus Labs facility pending a legal opinion being received by the City on legal options with regard to existing permits and licences, and any future approvals for the facility. CARRIED 8. ADJOURNMENT -4:28 p.m. Certified Correct L. Benson, Corporate Officer