HomeMy WebLinkAbout2020-02-25 Adopted Council Workshop Minutes.pdfCity of Maple Ridge
COUNCIL WORKSHOP MINUTES
February 25, 2020
The Minutes of the City Council Workshop held on February 25, 2020 at 11:03 a.m. in the
Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose
of transacting regular City business.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor K. Duncan
Councillor C. Meadus
Councillor G. Robson
Councillor R. Svendsen
Councillor A. Yousef
Appointed Staff
A. Horsman, Chief Administrative Officer
L. Benson, Director of Corporate Administration (Corporate Officer)
D. Boag, General Manager Parks, Recreation & Culture
C. Carter, General Manager Planning & Development Services
C. Crabtree, General Manager Corporate Services
S. Nichols, Deputy Corporate Officer
D. Pollock, General Manager Engineering Services
T. Thompson, Chief Financial Officer
Other staff as required:
J. Clelland, Assistant Chief Fire Prevention & Emergency Program
M. Orsetti, Director of Bylaw & Licensing Services
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
1. APPROVAL OF THE AGENDA
R/2020-059
ltwas moved and seconded
That the agenda of the February 25, 2020 Council Workshop Meeting be approved as
circulated.
CARRIED
2. ADOPTION OF MINUTES
2.1 Minutes of the February 11, 2020 Council Workshop Meeting
R/2020-060
It was moved and seconded
That the minutes of the Council Workshop Meeting of February 11, 2020 be adopted
as circulated.
CARRIED
Doc#2410040
Council Workshop Minutes
February 25, 2020
Page 2 of 5
3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil
4. UNFINISHED AND NEW BUSINESS
4.1 Maple Ridge Wildlife and Vector Control Amending Bylaw No. 7619-2020 and Maple
Ridge MTI Amending Bylaw No. 7621-2020
Staff report dated February 25, 2020 recommending that the attachment to the
February 25, 2020 report titled "Maple Ridge Wildlife and Vector Control Amending
Bylaw No. 7619-2020 and Maple Ridge MTI Amending Bylaw No. 7621-2020" be
forwarded to the March 10, 2020 Council Meeting.
The General Manager of Planning and Development Services introduced the item. The
Director of Bylaw and Licensing provided a presentation and responded to questions
from Council.
R/2020-061
It was moved and seconded
That the attachment to the February 25, 2020 report titled "Maple Ridge Wildlife and
Vector Control Amending Bylaw No. 7619-2020 and Maple Ridge MTI Amending Bylaw No.
7621-2020" be forwarded to the March 10, 2020 Council Meeting.
CARRIED
4.2 Maple Ridge-Pitt Meadows Area Transport Plan: Additional Tasks Proposed by
Translink
Staff report dated February 25, 2020 for information.
The General Manager of Engineering Services spoke to the staff report, providing
background information and responded to questions from Council.
The Mayor provided information relative to recent meetings with Translink.
Councillor Svendsen and Yousef left the meeting at 12:27 p.m.
4.3 Community Emergency Preparedness Fund -ESS Application
Staff report dated February 25, 2020 recommending that staff be authorized to submit
an application to the Union of British Columbia Municipalities 2020 Community
Emergency Preparedness Fund for $23,951.12 toward the "ESS Modernization"
project.
The Assistant Chief Fire Prevention & Emergency Program spoke to the staff report and
responded to questions.
Council Workshop Minutes
February 25, 2020
Page 3 of 5
Councillor Svendsen returned to the meeting at 12:29 during the staff presentation.
It was moved and seconded
That staff be authorized to submit an application to the Union of British Columbia
Municipalities 2020 Community Emergency Preparedness Fund for $23,951.12
toward the "ESS Modernization" project.
With the approval of Council, the mover and seconder withdrew their motions to allow
comments and consideration at the table.
R/2020-062
It was moved and seconded
That staff be authorized to submit an application to the Union of British Columbia
Municipalities 2020 Community Emergency Preparedness Fund for $23,951.12
toward the "ESS Modernization" project.
CARRIED
4.4 Mayor and Council Correspondence Policy
Staff report dated February 25, 2020 recommending that the Mayor and Council
Correspondence Policy No. 3.08 be repealed in its entirety and replaced with the policy
attached to the February 25, 2020 staff report titled "Mayor and Council
Correspondence Policy".
The Director of Corporate Administration spoke to the report, advising that a redline
version of the policy had been provided, and responded to questions from Council.
The Mayor noted that given the recent restructuring all correspondence must come
through CAO's office from the start to ensure that responses and requests are handled
by staff.
Councillor Yousef returned to the meeting at 12:37 p.m. during the Mayor's comments.
R/2020-063
It was moved and seconded
That the Mayor and Council Correspondence Policy No. 3.08 be repealed in its entirety
and replaced with the policy attached to the February 25, 2020 staff report titled
"Mayor and Council Correspondence Policy" as amended to include comments from
Council.
CARRIED
Councillor Duncan -OPPOSED
Council Workshop Minutes
February 25, 2020
Page 4 of 5
4.5 Code of Conduct -Accountability Mechanisms
Staff report dated February 25, 2020 for information only.
The Director of Corporate Administration spoke to processes recently adopted by other
Lower Mainland municipalities to ensure procedural fairness.
The Mayor spoke to the reference document circulated to members of Council prior to
the meeting.
R/2020-064
It was moved and seconded
That the Mayor be authorized to work with staff to develop a tool to address the code
of conduct and mechanisms for accountability.
CARRIED
Councillor Robson -OPPOSED
5. CORRESPONDENCE -Nil
5.1 UPCOMING EVENTS
Events were provided in the agenda package for Council and public.
6. BRIEFING ON OTHER ITEMS OF INTEREST/ QUESTIONS FROM COUNCIL -Nil
7. MATTERS DEEMED EXPEDIENT -Nil
8. NOTICE OF CLOSED COUNCIL MEETING
R/2020-065
It was moved and seconded
That the meeting will be closed to the public pursuant to Sections 90 (1) and 90 (2) of
the Community Charter as the subject matter being considered relates to the following:
Section 90(1)(e) the acquisition, disposition or expropriation of land or
improvements, if the council considers that disclosure could
reasonably be expected to harm the interests of the municipality
Council Workshop Minutes
February 25, 2020
Page 5 of 5
Section 90(1)(k) negotiations and related discussions respecting the proposed
provision of a municipal service that are at their preliminary stages
and that, in the view of the council, could reasonably be expected to
harm the interests of the municipality if they were held in public
Any other matter that may be brought before the Council that meets the requirements
for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the
Community Charter or Freedom of Information and Protection of Privacy Act.
CARRIED
9. ADJOURNMENT -3:18 p.m.
M.
Certified Correct