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Home My WebLink About2020-05-12 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES May 12, 2020 The Minutes of the City Council Workshop held on May 12, 2020 at 11:03 a.m. in the Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, Acting General Manager Corporate Services D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer S. Nichols, Corporate Officer Other Staff as Required J. Baillie, Children's Programmer, Recreation & Community Engagement C. Balatti, Recreation Manager Health & Wellness M. Baski, Planner 2, Development & Environmental Services C. Goddard, Director of Planning K. Gowan, Planner 1, Community Planning R. MacNair, Senior Advisor, Bylaw and Licensing Services M. McMullen, Manager of Development & Environmental Services Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Due to the COVID-19 pandemic, Council members participated electronically. Councillor Duncan was not in attendance at the start of the meeting. 1. APPROVAL OF THE AGENDA R/2020-199 It was moved and seconded That the agenda of the May 12, 2020 Council Workshop Meeting be approved as circulated. CARRIED Council Workshop Minutes May 12, 2020 Page 2 of 7 2. MINUTES 2.1 Minutes of the April 28, 2020 Council Workshop Meeting R/2020-200 It was moved and seconded That the minutes of the Council Workshop Meeting of April 28, 2020 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 Community Child Care Space Creation Action Ptan • Roberta O'Brien -Community Developer, Social Sector Researcher, Grant Writer The Children's Programmer introduced the item and the presenter. Ms. O'Brien provided a summary presentation. Staff and Ms. O'Brien responded to questions from Council. Note: Councillor Duncan joined the meeting at 11:05 a.m. 4. UNFINISHED AND NEW BUS/NESS 4.1 Community Child Care Space Creation Action Plan Staff report dated May 12, 2020 recommending that the Community Child Care Space Creation Action Plan be endorsed. R/2020-201 Moved and seconded That the report dated May 12, 2020 titled "Community Child Care Space Creation Action Plan" be received into the record and that discussions be held with Provincial and Federal Government representatives as well as other service providers referred to in the staff report and that staff provide a plan on how to proceed in terms of the roles of each level of government and service provider. CARRIED Council Workshop Minutes May 12, 2020 Page 3 of 7 4.2 BC Hydro Water Licence Renewal on the South Alouette River Staff report dated May 12, 2020 recommending that an independent consultant be retained to review information for processes underway in support of the BC Hydro Water Licence and Order to facilitate development of a Municipal position for submission to the Comptroller of Water Rights. The General Manager of Engineering Services provided a verbal summary of the staff report and staff responded to questions from Council. Note: Councillor Duncan was absent from 12:13 p.m. to 12:15 p.m. during the staff verbal report. R/2020-202 Moved and seconded That a suitably qualified independent consultant be retained to review all reports and data generated to date for the various processes underway in support of the BC Hydro Water Licence and Order to facilitate dialogue and generate the development of a Municipal position for submission to the Comptroller of Water Rights. CARRIED 4.3 Cannabis Retail Store Processing & Evaluation Criteria Policy No. 6.33 Amendment Staff report dated May 12, 2020 recommending that Cannabis Retail Store Processing & Evaluation Criteria Policy No. 6.33 be adopted as amended and that the 1000 metre separation requirement be removed from the Zoning Bylaw and placed into the policy. The General Manager Planning & Development Services introduced the item and provided background information. The Senior Advisor, Bylaw and Licensing Services, spoke to the staff report and staff responded to questions from Council. R/2020-203 Moved and seconded 1. That amended Policy No. 6.33 (Cannabis Retail Store Processing & Evaluation Criteria) be further amended to remove Section D. -Only applications outside of the Town Centre will b.e accepted; and 2. That Policy No. 6.33 be adopted as amended; and further Council Workshop Minutes May 12, 2020 Page 4 of 7 3. That staff be directed to prepare an amendment to the Zoning Bylaw to remove the 1,000 metre distance requirement between cannabis retail stores. Councillor Duncan -Opposed Note: The meeting recessed at 1:01 p.m. and was reconvened at 1:33 p.m. Note: Councillor Duncan was absent when the meeting reconvened. 4.4 Commercial and Industrial Strategy -Commercial Lands Overview CARRIED Staff report dated May 12, 2020 providing background on the Commercial and Industrial Strategy's recommendations regarding commercial lands and an overview on work underway to better utilize vacant or under-utilized commercial lands. The Manager of Community Planning introduced the City's new planner Krista Gowan and provided background information on the item. Ms. Gowan provided a summary presentation and staff responded to questions from Council. Note: Councillor Duncan reentered the meeting at 1:40 p.m. 4.5 Lougheed Transit Corridor Concept Plan Update Staff report dated May 12. 2020 recommending presentation of the draft Lougheed Transit Corridor Concept Plan to the public for feedback and provision of a report on the outcomes. The Manager of Community Planning provided a summary presentation and staff responded to questions from Council. R/2020-204 Moved and seconded That staff present the draft Lougheed Transit Corridor Concept Plan, as amended to include flexibility, virtually to the public for feedback and provide a report on the outcomes. CARRIED Council Workshop Minutes May 12, 2020 Page 5 of 7 4.6 Tandem Parking Update after Consultation Staff report dated May 12, 2020 recommending staff prepare a Zone Amending Bylaw and Off-Street Parking and Loading Amending Bylaw based on the options provided within the report. The Director of Planning provided background on the item and reported on the survey done and feedback received. M. Baski, Planner, provided a summary presentation and staff responded to questions from Council. 4.6.1 R/2020-205 Moved and seconded That staff prepare a Zone Amending Bylaw and Off-Street Parking and Loading Bylaw for consideration at a future Council meeting reflecting Option 1 of 30% tandem garages and 70% double-car garages. DEFEATED Mayor Morden, Councillor Dueck, Councillor Meadus, Councillor Svendsen -OPPOSED 4.6.2 R/2020-206 Moved and seconded That staff report dated May 12, 2020 titled 'Tandem Parking Update after Consultation" be referred back to staff to incorporate comments and discussions from the May 12, 2020 Council Workshop Meeting. CARRIED Councillor Duncan -OPPOSED 4.7 Website and E-commerce Development Grant Program for Local Businesses Staff report dated May 12, 2020 recommending that implementation of a grant program funded from accumulated surplus to support local businesses in developing enhanced websites and e-commerce platforms be authorized. The Director of Economic Development spoke to the staff report and advised on the purpose of the grant. She responded to questions from Council. Council Workshop Minutes May 12, 2020 Page 6 of 7 R/2020-207 Moved and seconded That the staff report dated May 12, 2020 titled "Website and E-commerce Development Grant Program for Local Businesses" be referred back to staff. CARRIED Councillor Duncan -OPPOSED 5. CORRESPONDENCE-Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. NOTICE OF CLOSED COUNCIL MEETING R/2020-208 Moved and seconded That the meeting be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(c) Labour relations or employee negotiations. Section 90(1)(d) The security of property of the municipality. Section 90(1)(k) Negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. Section 90(1)(m) A matter that, under another enactment, is such that the public may be excluded from the meeting. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED Council Workshop Minutes May 12, 2020 Page 7 of 7 9. ADJOURNMENT -5:07 p.m. Certified Correct