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Home My WebLink About2020-10-27 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES October 27, 2020 The Minutes of the City Council Workshop held on October 27, 2020 at 11:02 a.m. in the Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer S. Nichols, Corporate Officer Other Staff as Required C. Goddard, Director of Planning C. Lee, Manager of Revenue and Collections J. Mickleborough, Director of Engineering C. Nolan, Corporate Controller M. Orsetti, Director of Bylaw and Licensing Services Also in attendance representing the Ridge Meadows RCMP Detachment Superintendent J. Hyland, Office in Charge Inspector A. Good, Operations Officer Inspector W. Mehat, Operations Support Officer Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Due to COVID Councillor Yousef and Councillor Mead us attended virtually. Note: Councillor Duncan was absent at the start of the meeting. 1. APPROVAL OF THE AGENDA R/2020-418 It was moved and seconded That the agenda of the October 27, 2020 Council Workshop Meeting be approved as circulated. CARRIED Council Workshop Minutes October 27, 2020 Page 2 of 5 2. ADOPTION OF MINUTES 2.1 Minutes of the October 13, 2020 Council Workshop Meeting R/2020-419 It was moved and seconded That the minutes of the Council Workshop Meeting of October 13, 2020 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUS/NESS 4.1 RCMP Quarter 2 Update Verbal quarterly update by Ridge Meadows RCMP Officer In-Charge, Superintendent Jennifer Hyland, Inspector Good and Inspector Mehat. Superintendent Hyland introduced Inspector Wendy Mehat, Operations Support Officer, who replaced Inspector Aaron Parody. A copy of the Maple Ridge Q2 and Q3 reports were distributed at the meeting. Superintendent Hyland provided a summary presentation on updates within the department. Inspector Good provided a presentation on the crime and workload metrics. Note: Councillor Duncan entered the meeting at 11:15 a.m. during the presentation by Inspector Good. Inspector Mehat provided a presentation on investigative support and partnerships The RCMP members left the meeting at 12:17 p.m. 4.2 Quarter 3, 2020 Financial Update Staff report dated October 27, 2020 providing a financial update on operating results to the end of the third quarter, 2020. C. Nolan, Corporate Controller, provided a summary presentation and responded to questions from Council. Council Workshop Minutes October 27, 2020 Page 3 of 5 4.3 2020 Property Tax Collection Staff report dated October 27, 2020 providing a comparison of 2020 tax collection with previous years to assess the impact of COVID-19. C. Lee, Manager of Revenue and Collections, provided a summary presentation and responded to questions from Council. Note: Councillor Duncan left the meeting at 12:55 p.m. 4.4 Corporate Quarterly Report Staff report dated October 27, 2020 providing a progress update on key initiatives delivered to date on Council's strategic priorities. D. Pope, Director of Recreation and Community Engagement, M. Lewis, Executive Director Human Resources, M. Orsetti, Director of Bylaw and Licensing Services, J. Mickleborough, Director of Engineering, provided a summary presentation based on Council's Strategic Plan Priorities. Staff responded to questions from Council. Note: Councillor Duncan returned to the meeting at 1:02 p.m. during the staff presentation. Note: The meeting recessed at 1:30 p.m. and reconvened at 2:23 p.m. to continue with discussion of Item 4.4. Staff responded to questions from Council. 4.5 Committee Task Force Review -Response to Phase 3 Recommendation Staff report dated October 27, 2020 recommending that revised Terms of Reference for the Audit and Finance Committee be adopted and that the Terms of Reference for the Community Development & Enterprise Services Committee be adopted. E. Mark, Legislative Clerk, provided a summary presentation on the staff report and staff responded to questions from Council. MAIN MOTION R/2020-420 Moved and seconded That the revised Terms of Reference for the Audit and Finance Committee be adopted; and Council Workshop Minutes October 27, 2020 Page 4 of 5 That the Terms of Reference for the Community Development and Enterprise Services Committee be adopted and the Committee begin meeting as soon as possible. MOTION TO AMEND R/2020-421 Moved and seconded CARRIED That the Terms of Reference for the Community Development and Enterprise Services Committee be amended by replacing the text "General Manager of Corporate Services" with the text "General Manager of Planning and Development Services"; and that the text "That the Community Development and Enterprise Services Committee report back to Council within no later than end of Q1 2021." be added to the main motion. The question was then called on the main motion as amended. CARRIED Councillor Duncan -OPPOSED MAIN MOTION AS AMENDED That the revised Terms of Reference for the Audit and Finance Committee be adopted; and That the Terms of Reference for the Community Development and Enterprise Services Committee be adopted as amended and the Committee begin meeting as soon as possible; and further That the Community Development and Enterprise Services Committee report back to Council within no later than end of Q1 2021." 4.6 2021 Acting Mayor Appointments and Government Agencies, Committees & Commissions and Community Groups and Organization Appointments Staff report dated October 27, 2020 recommending approval of the Acting Mayor schedule and appointments and approval of appointments to Government Agencies, Committees & Commissions and Community Groups and Organization Appointments. Note: Councillor Robson left the meeting at 4:14 p.m. and was absent for the vote. Council Workshop Minutes October 27, 2020 Page 5 of 5 R/2020-422 Moved and seconded That the Acting Mayor schedule and appointments for December 2020 to December 2021 as attached to the staff report dated October 27, 2020 be approved; and further That the appointments to Government Agencies, Advisory and/or Legislated Committees, Special Committees, Community Groups and Organizations and Standing Committees for December 2020 to December 2021 as attached to the staff report dated October 27, 2020 be approved. CARRIED Councillor Duncan -OPPOSED 5. CORRESPONDENCE -Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT -4:15 p.m. ybr Certified Correct S. ~orate Officer