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HomeMy WebLinkAbout2021-01-26 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES January 26, 2021 The Minutes of the City Council Meeting held on January 26, 2021 at 11:02 a.m. held virtually and hosted in the Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Mead us Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Nichols, Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer Other Staff as Required C. Goddard, Director of Planning J. Mickleborough, Director of Engineering M. Vogel, Computer Support Specialist These Minutes are posted on the City website at www.mapleridge.ca. Note: Due to COVID, Councillor Duncan, Councillor Robson , and Councillor Yousef participated virtually. The Mayor chaired the meeting from Council Chambers. 1. APPROVAL OF THE AGENDA R/2021-WS-005 It was moved and seconded That the agenda of the January 26, 2021 Council Workshop Meeting be approved as circulated. CARRIED 2. ADOPTION OF MINUTES R/2021-WS-006 It was moved and seconded That the Council Workshop minutes of January 12, 2021 be adopted as circulated. CARRIED Council Workshop Minutes January 26, 2021 Page 2 of 5 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Ministry of Transportation and Infrastructure Presentation: Highway 7 Widening -266 Street to 287 Street Staff report dated January 26, 2021 providing information on the Ministry of Transportation and Infrastructure's Highway 7 widening project between 266 Street and 287 Street that is entering a public engagement phase for design works. Presentation by The General Manager of Engineering and Operations reviewed the staff report and introduced the project. Sheila Hui and Adelle Corrado representing the Ministry of Transportation and Infrastructure gave a presentation on the Ministry's project for corridor improvements on Highway 7 from 266 Street to 287 Street. Details on the project including proposed design and considerations, scope and budget, the planned process and work to be carried out along specific sections were provided. The Ministry representatives responded to questions and concerns of Council. 4.2 2020 Citizen Survey Results Staff report dated January 26, 2021 providing the results of the 2020 Citizen Survey. The Corporate Support Coordinator introduced the item. Mary Bacica with Sentis Research gave a presentation on the background and objectives of the citizen survey and the method employed to acquire feedback and survey responses. She provided a summary of the results of the survey and responded to questions from Council. Note: Councillor Yousef left the meeting at 12:48 p.m. and returned at 12:57 p.m. Council Workshop Minutes January 26, 2021 Page 3 of 5 4.3 City of Maple Ridge Performance Dashboard Staff report dated January 26, 2021 providing information on the City of Maple Ridge Performance Dashboard which provides the public near real-time access to performance reporting for services and programs that align with Council's Strategic Plan. The General Manager of Corporate Services gave a presentation on the City's new performance dashboard, highlighting the objectives of the dashboard, the process to date and next steps. She gave a demonstration of the dashboard and responded to questions from Council. Note: Councillor Duncan left the meeting at 1:03 pm. and returned at 1:06 pm at the start of the Dashboard demonstration. Note: The Mayor called for a 30 minute recess at 1:33 pm. The meeting reconvened at 2:10 p.m. 4.4 Maple Ridge Council Procedure Bylaw No. 7700-2021 Staff report dated January 26, 2021 recommending that the attachment to the report titled "Maple Ridge Council Procedure Bylaw No. 7700-2021" be forwarded to the Council Meeting on February 9, 2021. The Corporate Officer gave a presentation outlining the process involved in the revision of the existing Council Procedure bylaw and noted that the Provincial bylaw template and guidelines were adhered to. She responded to questions from Council. 4.4.1 R/2021-WS-007 It was moved and seconded That Council Procedure Bylaw No. 7700-2021 be tabled until Council has an opportunity to provide their feedback in writing, staff has had an opportunity to clear out non-procedural items from the Bylaw, and a legal opinion on the entirety of the Bylaw has been obtained. Mayor Morden, Councillor Dueck, Councillor Meadus, Councillor Svendsen -OPPOSED DEFEATED Council Workshop Minutes January 26, 2021 Page 4 of 5 4.4.2 R/2021-WS-008 It was moved and seconded That Council Procedure Bylaw No. 7700-2021 be referred back to staff to incorporate Council's feedback and be brought back to the February 16, 2021 Committee of the Whole meeting for consideration. CARRIED 5. CORRESPONDENCE 5.1 2021 Census -Statistics Canada Correspondence received on January 13, 2021 from Statistics Canada notifying Council of the upcoming census taking place in May 2021 and requesting support to increase awareness among residents. R/2021-WS-009 It was moved and seconded That correspondence received on January 13, 2021 from Statistics Canada related to the 2021 Census be received into the record as information. CARRIED 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. NOTICE OF CLOSED COUNCIL MEETING R/2021-WS-010 Moved and seconded That the meeting be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agenda of the municipality or another position appointed by the municipality. Section 90(1)(c) Labour relations or employee negotiations. Council Workshop Minutes January 26, 2021 Page 5 of 5 Section 90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 9. ADJOURNMENT -3:43 p.m . Certified Correct