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Home My WebLink About2021-03-09 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES March 9, 2021 The Minutes of the City Council Meeting held on March 9, 2021 at 11:00 a.m. held virtually and hosted in the Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Nichols, Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer Other Staff as Required C. Goddard, Director of Planning C. Nolan, Corporate Controller D. Olivieri, Research Technician D. Pope, Director of Recreation & Community Engagement V. Richmond, Director of Parks & Facilities M. Orsetti, Director of Bylaw and Licensing Services These Minutes are posted on the City's website at www.mapleridge.ca/agendacenter Note: Due to the COVID pandemic Councillor Meadus, Councillor Robson, Councillor Yousef, participated virtually. Note: Councillor Duncan was absent at the start of the meeting. 1. APPROVAL OF THE AGENDA R/2021-WS-020 It was moved and seconded That the agenda of the March 9, 2021 Council Workshop Meeting be approved as circulated. CARRIED Council Workshop Minutes March 9, 2021 Page 2 of 4 2. ADOPTION OF MINUTES 2.1 Minutes of the February 23, 2021 Council Workshop Meeting R/2021-WS-021 It was moved and seconded That the minutes of the Council Workshop Meeting of February 23, 2021 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL-Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Maple Ridge Council Procedure Bylaw No. 7700-2021 Presentation and staff report dated March 9, 2021 recommending that the attachment to the staff report titled "Maple Ridge Council Procedure Bylaw No. 7700-2021" be forwarded to the Committee of the Whole Meeting of March 23, 2021. The Corporate Officer provided a presentation on the revisions to the draft Council Procedure Bylaw based on Council feedback on January 26, 2021 and the solicitor's review. Staff and Kathryn Stuart, Partner with Stewart McDannold Stuart Barristers & Solicitors, responded to questions from Council. R/2021-WS-022 Moved and seconded That the attachment to the March 9, 2021 Council Workshop report titled "Maple Ridge Council Procedure Bylaw No. 7700-2021" be forwarded to the Committee of the Whole Meeting of March 23, 2021. CARRIED 4.2 Quarter 4, 2020 Preliminary Financial Update Presentation and staff report dated March 9, 2021 providing a preliminary financial update on operating results to the end of 2020. The Corporate Controller reported out on the preliminary Q4 Financial Update noting revenue shortfalls, changes to government transfers and use of deferred revenue. She advised that it is unknown how COVID-19 will affect future years and that the estimated surplus is expected to be closer to $33 million once the financial report is finalized. Council Workshop Minutes March 9, 2021 Page 3 of 4 Note: Councillor Duncan entered the meeting at 12:15 p.m. and participated virtually. 4.3 Quarterly Corporate Update -Q4 2020 Presentation and staff report dated March 9, 2021 providing a corporate update on the advancements to Council's strategic priorities during the fourth quarter of 2020. The Director of Recreation and Community Engagement, presented on the Corporate/ Internal Services and the Community Pride and Spirit pillar of the Council Strategic Plan . The Director of Bylaw and Licensing Services presented on the Community Safety pillar. The Director of Parks and Facilities presented the Natural Environment pillar. The Director of Planning presented on the Growth pillar. Note: Councillor Robson left the meeting at 12:44 p.m. and returned at 12:4 7 p.m. during the staff presentation. 4.4 Council Workplan Matrix -March 9, 2021 Staff report dated March 9, 2021 recommending that the updated Council Workplan Matrix dated March 9, 2021 be endorsed. D. Olivieri, Research Technician , spoke to the new format presented and advised of the addition of three additional items -the Thornhill Background Report, Introductory Report on the BC Energy Step Code and Introduction to the Town Centre Parking Strategy. Note: Councillor Yousef left the meeting at 1:29 p.m. and returned at 1:35 p.m. R/2021-WS-023 It was moved and seconded That the Council Workplan Matrix -March 9, 2021 be endorsed. CARRIED 4.5 2021 Lower Mainland LGA Resolutions for UBCM Staff report dated March 9, 2021 recommending that a resolution to ban the use of shock collars on pets be submitted to the 2021 Lower Mainland LGA Annual General Meeting & Conference for consideration. No further action will be taken on this item. 5. CORRESPONDENCE -Nil Council Workshop Minutes March 9, 2021 Page 4 of 4 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT -Nil 8. NOTICE OF CLOSED COUNCIL MEETING R/2021-WS-024 Moved and seconded The meeting will be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(d) the security of property of the municipality; Section 90(1)(f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; Section 90(1)(m)a matter, that under another enactment, is such that the public may be excluded from the meeting; and under the enactment of the Freedom of Information and Protection of Privacy Act: Section 15(1)(a) the head of a public body may refuse to disclose information to an applicant if the disclosure could reasonably be expected to harm a law enforcement matter; and Section 22(1) the head of a public body must refuse to disclose personal information to an applicant if the disclosure would be an unreasonable invasion of a third party's personal privacy. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 9. ADJOURNMENT-2:14 p.m. Certified Correct