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Home My WebLink About2021-03-30 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES March 30, 2021 The Minutes of the City Council Meeting held on March 30, 2021 at 11:00 a.m. held virtually and hosted in the Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Hartman, General Manager Parks, Recreation & Culture D. Pollock, General Manager Engineering Services T. Thompson, Director of Finance/Chief Financial Officer D. Denton, Acting Corporate Officer Other Staff as Required C. Goddard, Director of Planning K. Gowan, Planner 1 L. Zosiak, Manager of Community Planning J. Mickleborough, Director of Engineering A. Bowden, Planner 2 L. Benson, Senior Policy and Sustainability Analyst These Minutes are posted on the City's website at www.mapleridge.ca/agendacenter Note: Due to the COVID pandemic Councillor Duncan, Councillor Meadus, Councillor Robson, Councillor Svendsen and Councillor Yousef participated virtually. The Mayor chaired the meeting from Council Chambers. 1. APPROVAL OF THE AGENDA R/2021-WS-025 It was moved and seconded That the agenda of the March 30, 2021 Council Workshop Meeting be approved as circulated. CARRIED Council Workshop Minutes March 30, 2021 Page 2 of 6 2. ADOPTION OF MINUTES 2.1 Minutes of the March 9, 2021 Council Workshop Meeting R/2021-WS-026 It was moved and seconded That the minutes of the Council Workshop Meeting of March 9, 2021 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Online Permit Application Guide Staff presentation of the new Online Permit Application Guide that provides residents with an outline of documents and forms required to submit a building permit application. K. Gowan, Planner, introduced the new Online Permit Application Guide and gave a presentation outlining the background and work done on the development of the tool. A video providing a demonstration of how the guide will work was shown. Staff responded to questions from Council. 4.2 Thornhill Background Report Staff report dated March 30, 2021 recommending that staff prepare a Thornhill Employment Lands Scoping Report, which outlines the necessary background studies, estimated costs, and a timeline that indicates when an Area Plan process may commence. L. Zosiak, Manager of Community Planning, provided a presentation on possible future development and potential for employment in the Thornhill area. Staff answered questions from Council. R/2021-WS-027 It was moved and seconded That staff prepare a Thornhill Employment Lands Scoping Report, which outlines the necessary background studies, estimated costs, and a timeline that indicates when an Area Plan process may commence, taking into account feedback received from Council at the March 30, 2021 Council Workshop Meeting. CARRIED Councillor Duncan -OPPOSED Council Workshop Minutes March 30, 2021 Page 3 of 6 Note: The meeting was recessed at 1:03 p.m. and reconvened at 1:45 p.m. 4.3 Fraser Basin Council -Invitation to Comment on Draft 1 of the Lower Mainland Flood Management Strategy Staff report dated March 30, 2021 recommending that the comments provided in the staff report pertaining to Draft 1 of the Lower Mainland Flood Management Strategy be supported and forwarded to the Fraser Basin Council. The Director of Engineering gave a presentation on the draft Lower Mainland Flood Management Strategy provided by the Fraser Basin Council. He provided history of the Fraser Basin Council and reviewed the strategy as presented. He spoke on staff input and requested feedback from Council. Note: Councillor Mead us left the meeting at 2:05 p.m. during the discussion and returned to the meeting at 2:15 p.m. Note: Councillor Duncan left the meeting at 2:15 p.m. She was not in attendance for the vote. R/2021-WS-028 It was moved and seconded That a letter of support for Draft 1 of the Lower Mainland Flood Management Strategy including comments from the City of Maple Ridge be provided to the Fraser Basin Council. CARRIED Note: Councillor Duncan returned to the meeting at 2:17 p.m. 4.4 Proposed Policy 3-17 Change -Town Centre Area Plan Staff report dated March 30, 2021 recommending that an Official Community Plan Amending Bylaw be brought forward with rezoning application 2020-256-RZ to amend Policy 3-17 of the Town Centre Area Plan. A. Bowden, Planner, gave a presentation on a proposed change for Policy 3-17 of the Town Centre Area Plan. She outlined the current policy and bylaw framework and provided an overview of the planning context, public consultation results and the rationale for updating the policy. Note: Councillor Duncan left the meeting at 2:43 p.m. during the discussion and returned at 2:48 p.m. Council Workshop Minutes March 30, 2021 Page 4 of 6 R/2021-WS-029 It was moved and seconded 1. That report "Proposed Policy 3-17 Change -Town Centre Area Plan" be received as information; and 2. That application 2020-256-RZ be brought forward to Committee of the Whole for Council consideration. CARRIED Mayor Morden, Councillor Dueck, Councillor Mead us -OPPOSED 4.5 Provincial Legislation Enhancements to Reduce Community GHG Emissions Staff report dated March 30, 2021 recommending that resolutions pertaining to Property Assessed Clean Energy (PACE) financing and the Help Cities Lead (HCL) campaign be supported. L. Benson, Senior Policy and Sustainability Analyst gave a presentation providing an overview of provincial legislation enhancements to reduce community GHG emissions, highlighting the Property Assessed Clean Energy program and Help Cities Lead campaign. R/2021-WS-030 It was moved and seconded 1. WHEREAS retrofitting buildings across British Columbia is crucial to reducing greenhouse gas emissions and meeting provincial and local climate targets, and would create opportunities for green economic recovery from the COVID-19 pandemic; WHEREAS the upfront costs of retrofitting homes and businesses for climate resilience are financially prohibitive for many property owners, and Property Assessed Clean Energy (PACE) lowers those barriers while adding building value and enhancing occupant health and comfort; THEREFORE, BE IT RESOLVED THAT the Mayor write a letter to relevant Provincial ministers and PACE BC expressing support for legislation enabling PACE by third-party administration and confirming the City's interest in having a PACE program if it becomes available in BC. 2. WHEREAS climate policy modelling completed for the Help Cities Lead campaign shows current actions to reduce greenhouse gas (GHG) emissions from buildings are insufficient to achieve the provincial targets for 2030 and 2050; Council Workshop Minutes March 30, 2021 Page 5 of 6 WHEREAS the November 2020 mandate letters to Provincial ministers include direction to move forward with three of the five policy measures included in the Help Cities Lead climate policy modelling: GHG requirements for new buildings, Property Assessed Clean Energy (PACE) financing, and home energy labelling; THEREFORE, BE IT RESOLVED THAT the Mayor write a letter to relevant Provincial ministers expressing the City's endorsement of the Help Cities Lead campaign; support for the directions set out in the November 2020 ministerial mandate letters regarding GHG requirements for new buildings, PACE financing, and home energy labelling; and requesting that the Province empower local governments with the option to take action on the two remaining items of the Help Cities Lead's campaign, namely GHG requirements for existing buildings and building energy benchmarking. CARRIED Note: Councillor Robson left the meeting at 3:05 p.m . and did not return. 5. CORRESPONDENCE 5.1 Canadian Union of Postal Workers -Request for Support for Delivering Community Power Correspondence dated March 2021 from the Canadian Union of Postal Workers requesting Council support for the Delivering Community Power initiative. Councillor Yousef requested that Items 5.1 and 5.2 be voted on as one item. Following discussion, it was the consensus of Council to address each item separately. R/2021-WS-031 It was moved and seconded That the correspondence dated March 2021 from the Canadian Union of Postal Workers requesting Council support for the Delivering Community Power initiative be received into the record. CARRIED 5.2 Township of Spallumcheen -Support for 988 Crisis Line Correspondence dated March 5, 2021 from the Township of Spallumcheen requesting Council support for 988, a national suicide and crisis hotline. Council Workshop Minutes March 30, 2021 Page 6 of 6 R/2021-WS-032 It was moved and seconded That correspondence dated March 5, 2021 from the Township of Spallumcheen requesting Council support for 988, a national suicide and crisis hotline be received into the record. CARRIED Councillor Duncan, Councillor Svendsen -OPPOSED 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. NOTICE OF CLOSED COUNCIL MEETING -Nil 9. ADJOURNMENT-3:17 p.m. Certified Correct D. De~g Corporate Officer