HomeMy WebLinkAbout2021-11-29 and 2021-11-30 Adopted Council Workshop Minutes.pdfCity of Maple Ridge
SPECIAL COUNCIL WORKSHOP MINUTES
November 29 to November 30, 2021
The Minutes of the City Council Meeting held on November 29, 2021 at 9:00 a.m. held
virtually and hosted in the Council Chambers of the City Hall, 11995 Haney Place, Maple
Ridge, British Columbia for the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor C. Meadus
Councillor G. Robson
Councillor R. Svendsen
Councillor A. Yousef
ABSENT
Councillor K. Duncan
Appointed Staff
S. Hartman, Chief Administrative Officer
C. Carter, General Manager Planning & Development Services
C. Crabtree, General Manager Corporate Services
D. Pollock, General Manager Engineering Services
P. Hlavac-Winsor, General Counsel and Executive Director,
Legislative Services
S. Nichols, Corporate Officer
T. Thompson, Director of Finance
Other Staff as Required
C. Cowles, Manager of Community Social Safety Initiatives
M. van Dop, Fire Chief
W. Dupley, Director of Economic Development
C. Goddard, Director of Planning
M. Lewis, Executive Director of Human Resources
C. Nolan, Deputy Director of Finance
W. Oleschak, Acting Director of Operations
D. Olivieri, Manager of Corporate Planning and Consultation
F. Smith, Director Engineering
These Minutes are posted on the City Web Site at www.mapleridge.ca
Note: Due to the COVID-19 pandemic, Councillor Robson chose to participate electronically.
The Mayor chaired the meeting from Chambers.
1.0 CALL TO ORDER
2.0 APPROVAL OF THE AGENDA
R/2021-WS-100
It was moved and seconded
That the agenda of the November 29 and 30, 2021 Special Council Workshop
Meeting be approved as circulated.
CARRIED
Special Council Workshop Meeting Minutes
November 29 to November 30, 2021
Page 2 of 6
3.0 2022 -2026 BUSINESS PLAN
Staff report dated November 29, 2021 providing information on the 2022-2026
Corporate Plan and the business planning process for the City of Maple Ridge.
3.1 INTRODUCTION AND WELCOME
The Chief Administrative Officer spoke to the process of business planning and the
agenda for the next two days.
3.2 CORPORATE PLAN
The General Manager, Corporate Services, provided a presentation on the Corporate
Plan for 2022.
3.3 DEPARTMENT HIGHLIGHTS
The order of the agenda was amended by having the Fire Chief present first.
Fire Department
The Fire Chief provided a detailed presentation on the Fire department business plan.
Economic Development
The Director of Economic Development provided a detailed presentation on the
Economic Development department business plan. Staff responded to questions
from Council.
Human Resources
The Executive Director of Human Resources provided a detailed presentation on the
Human Resources department business plan and spoke to the Human Resources
Strategic Plan. Staff responded to questions from Council.
R/2021-WS-101
It was moved and seconded
That the meeting be recessed.
CARRIED
Note: The meeting reconvened at 10:13 a.m. Mayor Morden was absent when the
meeting reconvened with Councillor Meadus in Chair.
Note: Councillor Yousef left the meeting at 10:20 a.m.
Special Council Workshop Meeting Minutes
November 29 to November 30, 2021
Page 3 of 6
Legal and Legislative Services (including Civic Property)
The General Counsel and Executive Director, Legal and Legislative Services provided
a detailed presentation on the Legal and Legislative Services department business
plan. Staff responded to questions from Council.
Note: The Mayor entered the meeting at 10:21 a.m. and assumed Chair.
Community Social Safety Initiative
The Manager of Community Social Safety Initiatives spoke to the success of the
Community Resource Hub and provided a detailed presentation on the Community
Social Safety Initiative business plan. Staff responded to questions from Council.
Note: Councillor Yousef re-entered the meeting at 10:30 a.m.
Corporate Communications
The Manager, Corporate Communications provided a detailed presentation on the
Corporate Communications department business plan. Staff responded to questions
from Council.
Corporate Planning & Consultation
The Manager of Corporate Planning and Consultation provided a detailed
presentation on the Corporate Planning and Consultation department business plan.
Finance
The Director of Finance spoke to changes to the compliance side of accounting and
asset retirement obligations and provided a detailed presentation on the Finance
Department business plan. Staff responded to questions from Council.
Information Technology
The Chief Information Officer provided a detailed presentation on the Information
Technology department business plan.
Police Services
The Superintendent Mehat / Officer in Charge, Ridge-Meadows RCMP and Inspector
Lucash provided a detailed presentation on the RCMP and Police Services
Department business plan. The Members responded to questions from Council.
Special Council Workshop Meeting Minutes
November 29 to November 30, 2021
Page 4 of 6
Engineering (including Recycling)
The Director of Engineering provided a detailed presentation on the Engineering
Department business plan. Staff responded to questions from Council.
Engineering Operations
The Acting Director of Engineering Operations spoke briefly to the City's response to
the recent storms. Mr. Oleschak presented on the Engineering Operations business
plan. Staff responded to questions from Council.
R/2021-WS-102
It was moved and seconded
That the meeting be recessed for one hour.
CARRIED
Note: The meeting reconvened at 1:01 p.m. Councillor Robson was absent when the
meeting reconvened.
Parks & Facilities
The Director of Parks & Facilities provided a detailed presentation on the Parks and
Facilities business plan.
Note: Councillor Robson entered the meeting electronically at 1:07 p.m. during the staff
presentation.
Recreation & Community Engagement
The Director of Recreation & Community Engagement provided a detailed
presentation on the Recreation and Community Engagement department business
plan.
Building
The Chief Building Official provided a detailed presentation on the Building
department business plan. Staff responded to questions from Council.
Licences & Bylaws
The Director of Bylaw & Licensing provided a detailed presentation on the Licences
and Bylaws department business plan.
Special Council Workshop Meeting Minutes
November 29 to November 30, 2021
Page 5 of 6
Planning
The Director of Planning provided a detailed presentation on the Planning department
business plan. Staff responded to questions from Council.
R/2021-WS-103
It was moved and seconded
That the meeting be recessed to allow staff time to queue up the Capital Program
presentation.
CARRIED
Note: The meeting reconvened at 2:04 p.m. Councillor Robson was absent when the
meeting reconvened.
3.4 Capital Program
The Director of Finance provided a detailed presentation on the City's Capital Plan.
Funding sources were identified and explained. Capital works reserve use explained.
Infrastructure sustainability fund on way to funding but long path, allocation
presented.
Capital Funded by Others -Significant Reliance heavily reliant on grant funding for
240 street bridge north of 124 Ave and Abernethy way extension 232-240. Capital
Plan -Summary; capital by category -technology, parks, highways (roads), drainage
and sewer, water
Note: Councillor Robson reentered at 2:08 p.m.
R/2021-WS-104
It was moved and seconded
That the meeting be recessed until 9:00 a.m. November 30, 2021.
CARRIED
1.0 Reconvene
The Mayor reconvened the meeting at 9:06 a.m. on Tuesday, November 30, 2021.
Due to technical difficulties Councillor Robson entered the meeting electronically at
9:08 a.m.
The Chief Administrative Officer summarize the previous day's events and spoke to
the agenda for the reminder of the 2022 -2026 Business Planning.
Special Council Workshop Meeting Minutes
November 29 to November 30, 2021
Page 6 of 6
2.0 2022 -2026 BUSINESS PLANNING -Financial Overview Report
Staff report dated November 29, 2021 recommending that items included in the
Financial Overview Report (see Page 38) be approved for inclusion in the 2022-2026
Financial Plan Bylaw.
The Deputy Director of Finance provided a detailed presentation on the Financial
Overview Report. The Director of Finance provided a detailed presentation on items
that are outside of the proposed 3.6% tax increase and the RCMP Contract Changes.
2.1 Wrap up and Council Discussion
Members of Council asked questions and provided comments to staff.
Staff advised that the Financial Plan Bylaw would be coming forward for consideration at
the December 7, 2021 Special Council meeting.
Note: The Mayor left the meeting at 10:03 a.m. Councillor Mead us assumed the Chair.
The Mayor reentered the meeting at 10:05 a.m. and reassumed the Chair.
R/2021-WS-104
it was moved and seconded
That the financial plan be referred back to staff to allow the comments from Council
to be incorporated into a draft financial plan bylaw.
CARRIED
3.0 ADJOURNMENT-
Certified Correct
S. Nich~ate Officer